Texas · Texas

Kitchen Equipment Preventative Maintenance at the Austin State Hospital

Health & Human Services CommissionIssuing agency·Texas·via the Texas Comptroller Electronic State Business Daily

2days left

Due Aug 13, 2026·Posted Jul 30, 2026

AI takeaways

HHSC PCS is seeking competitive bids to establish contract(s) for kitchen equipment preventative maintenance and repair services at the Austin State Hospital.
The work is performed at Austin State Hospital, 4110 Guadalupe St, Austin, TX 78751.
The estimated value is $65,000.
The optional on-site visit is scheduled for August 4, 2026, at 10:00 AM.
Questions or clarifications are due by August 5, 2026, at 5:00 PM.
Responses must be received by August 13, 2026, at 10:30 AM.
The anticipated contract start date is September 1, 2026.
The initial contract term begins September 1, 2026, and expires August 31, 2027, with no renewal options.
The contract may be extended for up to one year at the HHS Agency's option.
Bidders must submit a completed and signed Exhibit A HHS Solicitation Affirmations, Pages 1-14.
Bidders must submit a completed Exhibit C Pricing Sheet.
Bidders must provide a minimum of three verifiable references for contracts of similar size and scope within the last three years.
The Contractor or personnel completing cold side equipment services shall have an EPA Section 608 Technician Certification.
Requirement: The Contractor or personnel completing the cold side equipment services shall have an EPA Section 608 Technician Certification.
Requirement: Bidders must provide a minimum of three (3) verifiable references for contracts of similar size and scope of services within the last three (3) years.

Pre-bid: Aug 4
Licence: EPA Section 608 Technician Certification
Documents: 2 files

These takeaways are AI-generated and may be incomplete or wrong. Always verify every detail against the official documents before you bid.

Contact the buyer

Hadassah Gomez

Hadassah.Gomez@hhs.texas.govEmail (512) 406-2466Phone

Location:

Texas

Open in Maps ↗

Solicitation

HHS0017570

Posted

Jul 30, 2026

Source

Texas SmartBuy (ESBD)

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What this bid is asking for

AI-generated

Provide comprehensive inspection, preventative maintenance, diagnostic, and repair services for commercial kitchen equipment at the Austin State Hospital.
Perform quarterly preventative maintenance on all hot-side equipment, cold-side equipment, and ice machines listed in Exhibit F.
Provide as-needed repair services, including diagnostic troubleshooting, mechanical, electrical, and refrigeration repairs.
Submit a completed and signed Exhibit A HHS Solicitation Affirmations and a completed Exhibit C Pricing Sheet with the response.
Provide a minimum of three verifiable references for similar contracts within the last three years.

Requirements

From the documents

Licence: EPA Section 608 Technician Certification

Posted Scope of Work

Estimated value: $65,000.

HHSC PCS is seekingcompetitive bids to establish contract(s) for kitchen equipment preventativemaintenance and repair services at the Austin State Hospital.

OptionalOn-Site Visit

HHSC will conduct anoptional on-site visit at thelocation specified below on the date and time identified in the ProcurementSchedule (cover page of this IFB) or on the date and time established insubsequent Addenda.

The on-site visitwill include a review of the IFB requirements as well as a walk-through of thefacility.

Attendance isstrongly encouraged, but not required. Failure to attend in person will notdisqualify a Bidder.

Location for On-Site Visit:

Austin State Hospital

4110Guadalupe St, Austin, TX 78751

Onsitecontact: Ruben Mendoza at Ruben.Mendoza@hhs.texas.gov and Moses Rodriguez at Moses.Rodriguez@hhs.texas.gov

Biddersmust notify the on-site contact listed above regarding attendance.

SiteVisit Instructions: The Contractor shall check in at building 643 and park atthe building.

Procurement Schedule - All Times are Central Time

Reference Section 2 for further information

IFB Date Posted to ESBD

July 30, 2026

Optional On-Site Visit

August 4, 2026, 10:00 AM

Questions or Clarifications Submission Deadline

August 5, 2026, 5:00 PM

Responses to Questions or Clarifications - Addendum posted on the ESBD

August 7, 2026

Response Deadline: Responses to this IFB must be received

August 13, 2026, 10:30 AM

Anticipated Contract Start Date

September 1, 2026

Scope, read from the documentsAI-generated

The Contractor shall provide comprehensive inspection, preventative maintenance (PM), diagnostic, and repair services for commercial kitchen equipment located at the Austin State Hospital. Services include quarterly preventative maintenance on all hot-side equipment, cold-side equipment, and ice machines identified in Exhibit F, as well as as-needed repair services. The Contractor must provide all labor, supervision, materials, replacement filters, cleaning chemicals, lubricants, tools, testing equipment, transportation, and incidentals necessary to perform the required work.

Questions & answers

AI-generated

What is the deadline for submitting questions or clarifications?

Questions or Clarifications Submission Deadline is August 5, 2026, 5:00 PM.

Is the on-site visit mandatory?

Attendance is strongly encouraged, but not required. Failure to attend in person will not disqualify a Bidder.

What is the contract term?

Any contract resulting from this IFB will begin September 1, 2026, and expire August 31, 2027. No Renewal options.

What are the submission methods?

Responses may be submitted by e-mail to pcsbids@hhs.texas.gov, through the HHS Online Bid Room, or by hand delivery/overnight mail of a USB drive.

Documents

Download zip

ESBD_544588_1785442265817_52900_IFB_HHS0017570_PCS_137_Formal_IFB.pdfNL

Preview Download

ESBD_544588_1785442305269_HHS0017570_Solicitation Exhibits.zipNL

Preview Download

Full source recordEvery field Texas SmartBuy (ESBD) published, untouched

Title

Kitchen Equipment Preventative Maintenance at the Austin State Hospital

Detail

User

418912

Title

Kitchen Equipment Preventative Maintenance at the Austin State Hospital

Value

65000

Opt Out

Status

Created

7/30/2026 3:09 pm

Approved

Yes

Nigp Codes

93130-Cafeteria And Kitchen Equipment, Commercial, Maintenance And Repair;

Zones List

Zone: 1
Internalid: 1

Zone: 2
Internalid: 2

Zone: 3
Internalid: 3

Zone: 4
Internalid: 4

Zone: 5
Internalid: 5

Agency Name

Health & Human Services Commission - 529

Internalid

544588

Opt Out Flag

Yes

Plan Repost

Status Name

Posted

Attachments

Id: 544588
File Id: 33533783
File URL: /core/media/media.nl?id=33533783&c=852252&h=UeMRHQr7n88YpbTV8tP-VDKrIIQs_EKgki728oeWJWxBO09V&_xt=.pdf
File Name: ESBD_544588_1785442265817_52900_IFB_HHS0017570_PCS_137_Formal_IFB.pdf
File Description: PCS 137 IFB Solicitation

Id: 544588
File Id: 33533784
File URL: /core/media/media.nl?id=33533784&c=852252&h=Hv3vWrVPUGPhyArxggxHstFk45nnQmIeCivuAFyebqWgUusf&_xt=.zip
File Name: ESBD_544588_1785442305269_HHS0017570_Solicitation Exhibits.zip
File Description: Solicitation Exhibits

Contact Name

Hadassah Gomez

Ctcd Cert Num

1900024447

Description

HHSC PCS is seekingcompetitive bids to establish contract(s) for kitchen equipment preventativemaintenance and repair services at the Austin State Hospital.<o:p></o:p><o:p> </o:p>OptionalOn-Site Visit<o:p></o:p>HHSC will conduct anoptional on-site visit at thelocation specified below on the date and time identified in the ProcurementSchedule (cover page of this IFB) or on the date and time established insubsequent Addenda.<o:p></o:p>The on-site visitwill include a review of the IFB requirements as well as a walk-through of thefacility.<o:p></o:p>Attendance isstrongly encouraged, but not required. Failure to attend in person will notdisqualify a Bidder.<o:p></o:p><o:p> </o:p>Location for On-Site Visit:<o:p></o:p>Austin State Hospital<o:p></o:p>4110Guadalupe St, Austin, TX 78751<o:p></o:p>Onsitecontact: Ruben Mendoza at <a href="mailto:Ruben.Mendoza@hhs.texas.gov">Ruben.Mendoza@hhs.texas.gov</a> and Moses Rodriguez at <a href="mailto:Moses.Rodriguez@hhs.texas.gov">Moses.Rodriguez@hhs.texas.gov</a> <o:p></o:p>Biddersmust notify the on-site contact listed above regarding attendance.<o:p></o:p>SiteVisit Instructions: The Contractor shall check in at building 643 and park atthe building. <o:p></o:p><o:p> </o:p><table class="MsoTable15Grid4" border="1" cellspacing="0" cellpadding="0" title="Procurement Schedule" width="626" style="width:469.45pt;border-collapse: collapse;border:none;mso-border-alt:solid #608FFC .5pt;mso-border-themecolor: text1;mso-border-themetint:102;mso-yfti-tbllook:1184;mso-padding-alt:0in 5.4pt 0in 5.4pt"> <tbody><tr style="mso-yfti-irow:-1;mso-yfti-firstrow:yes;mso-yfti-lastfirstrow:yes; height:32.6pt"> <td width="626" colspan="2" style="width:469.45pt;border:solid #022167 1.0pt; mso-border-themecolor:text1;mso-border-alt:solid #022167 .5pt;mso-border-themecolor: text1;background:#022167;mso-background-themecolor:text1;padding:0in 5.4pt 0in 5.4pt; height:32.6pt"> Procurement Schedule - All Times are Central Time<o:p></o:p> <span style="font-size:14.0pt;mso-bidi-font-size:10.0pt; font-family:"Calibri",sans-serif;mso-bidi-font-family:"Times New Roman"; color:white;mso-themecolor:background1;mso-font-kerning:0pt;mso-ligatures: none">Reference Section 2 for further information<span style="font-size:12.0pt;mso-bidi-font-size:10.0pt;font-family:"Calibri",sans-serif; mso-bidi-font-family:"Times New Roman";color:white;mso-themecolor:background1; mso-font-kerning:0pt;mso-ligatures:none"><o:p></o:p> </td> </tr> <tr style="mso-yfti-irow:0;height:26.65pt"> <td width="420" style="width:314.75pt;border:solid #608FFC 1.0pt;mso-border-themecolor: text1;mso-border-themetint:102;border-top:none;mso-border-top-alt:solid #608FFC .5pt; mso-border-top-themecolor:text1;mso-border-top-themetint:102;mso-border-alt: solid #608FFC .5pt;mso-border-themecolor:text1;mso-border-themetint:102; background:#AFC7FD;mso-background-themecolor:text1;mso-background-themetint: 51;padding:0in 5.4pt 0in 5.4pt;height:26.65pt"> IFB Date Posted to ESBD        <o:p></o:p> </td> <td width="206" style="width:154.7pt;border-top:none;border-left:none; border-bottom:solid #608FFC 1.0pt;mso-border-bottom-themecolor:text1; mso-border-bottom-themetint:102;border-right:solid #608FFC 1.0pt;mso-border-right-themecolor: text1;mso-border-right-themetint:102;mso-border-top-alt:solid #608FFC .5pt; mso-border-top-themecolor:text1;mso-border-top-themetint:102;mso-border-left-alt: solid #608FFC .5pt;mso-border-left-themecolor:text1;mso-border-left-themetint: 102;mso-border-alt:solid #608FFC .5pt;mso-border-themecolor:text1;mso-border-themetint: 102;background:#AFC7FD;mso-background-themecolor:text1;mso-background-themetint: 51;padding:0in 5.4pt 0in 5.4pt;height:26.65pt"> July 30, 2026<o:p></o:p> </td> </tr> <tr style="mso-yfti-irow:1;height:39.35pt"> <td width="420" style="width:314.75pt;border:solid #608FFC 1.0pt;mso-border-themecolor: text1;mso-border-themetint:102;border-top:none;mso-border-top-alt:solid #608FFC .5pt; mso-border-top-themecolor:text1;mso-border-top-themetint:102;mso-border-alt: solid #608FFC .5pt;mso-border-themecolor:text1;mso-border-themetint:102; padding:0in 5.4pt 0in 5.4pt;height:39.35pt"> Optional On-Site Visit<o:p></o:p> </td> <td width="206" style="width:154.7pt;border-top:none;border-left:none; border-bottom:solid #608FFC 1.0pt;mso-border-bottom-themecolor:text1; mso-border-bottom-themetint:102;border-right:solid #608FFC 1.0pt;mso-border-right-themecolor: text1;mso-border-right-themetint:102;mso-border-top-alt:solid #608FFC .5pt; mso-border-top-themecolor:text1;mso-border-top-themetint:102;mso-border-left-alt: solid #608FFC .5pt;mso-border-left-themecolor:text1;mso-border-left-themetint: 102;mso-border-alt:solid #608FFC .5pt;mso-border-themecolor:text1;mso-border-themetint: 102;padding:0in 5.4pt 0in 5.4pt;height:39.35pt"> August 4, 2026, 10:00 AM <o:p></o:p> </td> </tr> <tr style="mso-yfti-irow:2;height:27.1pt"> <td width="420" style="width:314.75pt;border:solid #608FFC 1.0pt;mso-border-themecolor: text1;mso-border-themetint:102;border-top:none;mso-border-top-alt:solid #608FFC .5pt; mso-border-top-themecolor:text1;mso-border-top-themetint:102;mso-border-alt: solid #608FFC .5pt;mso-border-themecolor:text1;mso-border-themetint:102; background:#AFC7FD;mso-background-themecolor:text1;mso-background-themetint: 51;padding:0in 5.4pt 0in 5.4pt;height:27.1pt"> Questions or Clarifications Submission Deadline<o:p></o:p> </td> <td width="206" style="width:154.7pt;border-top:none;border-left:none; border-bottom:solid #608FFC 1.0pt;mso-border-bottom-themecolor:text1; mso-border-bottom-themetint:102;border-right:solid #608FFC 1.0pt;mso-border-right-themecolor: text1;mso-border-right-themetint:102;mso-border-top-alt:solid #608FFC .5pt; mso-border-top-themecolor:text1;mso-border-top-themetint:102;mso-border-left-alt: solid #608FFC .5pt;mso-border-left-themecolor:text1;mso-border-left-themetint: 102;mso-border-alt:solid #608FFC .5pt;mso-border-themecolor:text1;mso-border-themetint: 102;background:#AFC7FD;mso-background-themecolor:text1;mso-background-themetint: 51;padding:0in 5.4pt 0in 5.4pt;height:27.1pt"> August 5, 2026, 5:00 PM<o:p></o:p> </td> </tr> <tr style="mso-yfti-irow:3;height:39.35pt"> <td width="420" style="width:314.75pt;border:solid #608FFC 1.0pt;mso-border-themecolor: text1;mso-border-themetint:102;border-top:none;mso-border-top-alt:solid #608FFC .5pt; mso-border-top-themecolor:text1;mso-border-top-themetint:102;mso-border-alt: solid #608FFC .5pt;mso-border-themecolor:text1;mso-border-themetint:102; padding:0in 5.4pt 0in 5.4pt;height:39.35pt"> <a name="OLE_LINK5"></a><a name="OLE_LINK6">Responses to Questions or Clarifications </a>- Addendum posted on the ESBD<o:p></o:p> </td> <td width="206" style="width:154.7pt;border-top:none;border-left:none; border-bottom:solid #608FFC 1.0pt;mso-border-bottom-themecolor:text1; mso-border-bottom-themetint:102;border-right:solid #608FFC 1.0pt;mso-border-right-themecolor: text1;mso-border-right-themetint:102;mso-border-top-alt:solid #608FFC .5pt; mso-border-top-themecolor:text1;mso-border-top-themetint:102;mso-border-left-alt: solid #608FFC .5pt;mso-border-left-themecolor:text1;mso-border-left-themetint: 102;mso-border-alt:solid #608FFC .5pt;mso-border-themecolor:text1;mso-border-themetint: 102;padding:0in 5.4pt 0in 5.4pt;height:39.35pt"> August 7, 2026<o:p></o:p> </td> </tr> <tr style="mso-yfti-irow:4;height:39.8pt"> <td width="420" style="width:314.75pt;border:solid #608FFC 1.0pt;mso-border-themecolor: text1;mso-border-themetint:102;border-top:none;mso-border-top-alt:solid #608FFC .5pt; mso-border-top-themecolor:text1;mso-border-top-themetint:102;mso-border-alt: solid #608FFC .5pt;mso-border-themecolor:text1;mso-border-themetint:102; background:#AFC7FD;mso-background-themecolor:text1;mso-background-themetint: 51;padding:0in 5.4pt 0in 5.4pt;height:39.8pt"> Response Deadline: Responses to this IFB must be received<o:p></o:p> </td> <td width="206" style="width:154.7pt;border-top:none;border-left:none; border-bottom:solid #608FFC 1.0pt;mso-border-bottom-themecolor:text1; mso-border-bottom-themetint:102;border-right:solid #608FFC 1.0pt;mso-border-right-themecolor: text1;mso-border-right-themetint:102;mso-border-top-alt:solid #608FFC .5pt; mso-border-top-themecolor:text1;mso-border-top-themetint:102;mso-border-left-alt: solid #608FFC .5pt;mso-border-left-themecolor:text1;mso-border-left-themetint: 102;mso-border-alt:solid #608FFC .5pt;mso-border-themecolor:text1;mso-border-themetint: 102;background:#AFC7FD;mso-background-themecolor:text1;mso-background-themetint: 51;padding:0in 5.4pt 0in 5.4pt;height:39.8pt"> August 13, 2026, 10:30 AM<o:p></o:p> </td> </tr> <tr style="mso-yfti-irow:5;mso-yfti-lastrow:yes;height:26.65pt"> <td width="420" style="width:314.75pt;border:solid #608FFC 1.0pt;mso-border-themecolor: text1;mso-border-themetint:102;border-top:none;mso-border-top-alt:solid #608FFC .5pt; mso-border-top-themecolor:text1;mso-border-top-themetint:102;mso-border-alt: solid #608FFC .5pt;mso-border-themecolor:text1;mso-border-themetint:102; padding:0in 5.4pt 0in 5.4pt;height:26.65pt"> Anticipated Contract Start Date<o:p></o:p> </td> <td width="206" style="width:154.7pt;border-top:none;border-left:none; border-bottom:solid #608FFC 1.0pt;mso-border-bottom-themecolor:text1; mso-border-bottom-themetint:102;border-right:solid #608FFC 1.0pt;mso-border-right-themecolor: text1;mso-border-right-themetint:102;mso-border-top-alt:solid #608FFC .5pt; mso-border-top-themecolor:text1;mso-border-top-themetint:102;mso-border-left-alt: solid #608FFC .5pt;mso-border-left-themecolor:text1;mso-border-left-themetint: 102;mso-border-alt:solid #608FFC .5pt;mso-border-themecolor:text1;mso-border-themetint: 102;padding:0in 5.4pt 0in 5.4pt;height:26.65pt"> September 1, 2026<o:p></o:p> </td> </tr></tbody></table>

Posting Date

7/30/2026

Response Due

8/13/2026

User Follows

Agency Number

529

Contact Email

Hadassah.Gomez@hhs.texas.gov

Last Modified

7/30/2026 3:13 pm

Response Time

10:30 AM

Contact Number

(512) 406-2466

Created From POD

Goods Or Service

Solicitation Id

HHS0017570

State Agency Cert

Bid Response Email

pcsbids@hhs.texas.gov

Highway Districts

1, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 2, 20, 21, 22, 23, 24, 25, 3, 4, 5, 6, 7, 8, 9

Posting Requirement

Highway District List

District: 1
Selected: Yes
Internalid: 1
District Name: Paris

District: 2
Selected: Yes
Internalid: 2
District Name: Fort Worth

District: 3
Selected: Yes
Internalid: 3
District Name: Wichita Falls

District: 4
Selected: Yes
Internalid: 4
District Name: Amarillo

District: 5
Selected: Yes
Internalid: 5
District Name: Lubbock

District: 6
Selected: Yes
Internalid: 6
District Name: Odessa

District: 7
Selected: Yes
Internalid: 7
District Name: San Angelo

District: 8
Selected: Yes
Internalid: 8
District Name: Abilene

District: 9
Selected: Yes
Internalid: 9
District Name: Waco

District: 10
Selected: Yes
Internalid: 10
District Name: Tyler

District: 11
Selected: Yes
Internalid: 11
District Name: Lufkin

District: 12
Selected: Yes
Internalid: 12
District Name: Houston

District: 13
Selected: Yes
Internalid: 13
District Name: Yoakum

District: 14
Selected: Yes
Internalid: 14
District Name: Austin

District: 15
Selected: Yes
Internalid: 15
District Name: San Antonio

District: 16
Selected: Yes
Internalid: 16
District Name: Corpus Christi

District: 17
Selected: Yes
Internalid: 17
District Name: Bryan

District: 18
Selected: Yes
Internalid: 18
District Name: Dallas

District: 19
Selected: Yes
Internalid: 19
District Name: Atlanta

District: 20
Selected: Yes
Internalid: 20
District Name: Beaumont

District: 21
Selected: Yes
Internalid: 21
District Name: Pharr

District: 22
Selected: Yes
Internalid: 22
District Name: Laredo

District: 23
Selected: Yes
Internalid: 23
District Name: Brownwood

District: 24
Selected: Yes
Internalid: 24
District Name: El Paso

District: 25
Selected: Yes
Internalid: 25
District Name: Childress

State Agency Cert Text

Dual CTCD/CTCM certification

Posting Requirement Text

14+ Days for Entire Solicitation Package

Listing

Title: Kitchen Equipment Preventative Maintenance at the Austin State Hospital
Status: 6
Created: 7/30/2026 3:09 pm
Nigp Codes: 93130-Cafeteria And Kitchen Equipment, Commercial, Maintenance And Repair;
Agency Name: Health & Human Services Commission - 529
Internalid: 544588
Status Name: Addendum Posted
Posting Date: 7/30/2026
Response Due: 8/13/2026
Agency Number: 529
Last Modified: 8/10/2026 7:39 am
Response Time: 10:30 AM
Solicitation Id: HHS0017570

Enriched

Yes

Nigp Codes

93130-Cafeteria And Kitchen Equipment, Commercial, Maintenance And Repair;

Agency Name

Health & Human Services Commission - 529

Status Name

Addendum Posted

Posting Date

7/30/2026

Response Due

8/13/2026

Response Time

10:30 AM

Solicitation Id

HHS0017570

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Source: Texas SmartBuy (ESBD) (solicitation HHS0017570), retrieved via the Texas Comptroller Electronic State Business Daily. View the official posting , always confirm requirements and deadlines with the issuing agency.

Texas · Texas

Kitchen Equipment Preventative Maintenance at the Austin State Hospital

Health & Human Services CommissionIssuing agency·Texas·via the Texas Comptroller Electronic State Business Daily

2days left

Due Aug 13, 2026·Posted Jul 30, 2026

AI takeaways

HHSC PCS is seeking competitive bids to establish contract(s) for kitchen equipment preventative maintenance and repair services at the Austin State Hospital.
The work is performed at Austin State Hospital, 4110 Guadalupe St, Austin, TX 78751.
The estimated value is $65,000.
The optional on-site visit is scheduled for August 4, 2026, at 10:00 AM.
Questions or clarifications are due by August 5, 2026, at 5:00 PM.
Responses must be received by August 13, 2026, at 10:30 AM.
The anticipated contract start date is September 1, 2026.
The initial contract term begins September 1, 2026, and expires August 31, 2027, with no renewal options.
The contract may be extended for up to one year at the HHS Agency's option.
Bidders must submit a completed and signed Exhibit A HHS Solicitation Affirmations, Pages 1-14.
Bidders must submit a completed Exhibit C Pricing Sheet.
Bidders must provide a minimum of three verifiable references for contracts of similar size and scope within the last three years.
The Contractor or personnel completing cold side equipment services shall have an EPA Section 608 Technician Certification.
Requirement: The Contractor or personnel completing the cold side equipment services shall have an EPA Section 608 Technician Certification.
Requirement: Bidders must provide a minimum of three (3) verifiable references for contracts of similar size and scope of services within the last three (3) years.

Pre-bid: Aug 4
Licence: EPA Section 608 Technician Certification
Documents: 2 files

These takeaways are AI-generated and may be incomplete or wrong. Always verify every detail against the official documents before you bid.

Contact the buyer

Hadassah Gomez

Hadassah.Gomez@hhs.texas.govEmail (512) 406-2466Phone

Location:

Texas

Open in Maps ↗

Solicitation

HHS0017570

Posted

Jul 30, 2026

Source

Texas SmartBuy (ESBD)

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What this bid is asking for

AI-generated

Provide comprehensive inspection, preventative maintenance, diagnostic, and repair services for commercial kitchen equipment at the Austin State Hospital.
Perform quarterly preventative maintenance on all hot-side equipment, cold-side equipment, and ice machines listed in Exhibit F.
Provide as-needed repair services, including diagnostic troubleshooting, mechanical, electrical, and refrigeration repairs.
Submit a completed and signed Exhibit A HHS Solicitation Affirmations and a completed Exhibit C Pricing Sheet with the response.
Provide a minimum of three verifiable references for similar contracts within the last three years.

Requirements

From the documents

Licence: EPA Section 608 Technician Certification

Posted Scope of Work

Estimated value: $65,000.

HHSC PCS is seekingcompetitive bids to establish contract(s) for kitchen equipment preventativemaintenance and repair services at the Austin State Hospital.

OptionalOn-Site Visit

The on-site visitwill include a review of the IFB requirements as well as a walk-through of thefacility.

Attendance isstrongly encouraged, but not required. Failure to attend in person will notdisqualify a Bidder.

Location for On-Site Visit:

Austin State Hospital

4110Guadalupe St, Austin, TX 78751

Onsitecontact: Ruben Mendoza at Ruben.Mendoza@hhs.texas.gov and Moses Rodriguez at Moses.Rodriguez@hhs.texas.gov

Biddersmust notify the on-site contact listed above regarding attendance.

SiteVisit Instructions: The Contractor shall check in at building 643 and park atthe building.

Procurement Schedule - All Times are Central Time

Reference Section 2 for further information

IFB Date Posted to ESBD

July 30, 2026

Optional On-Site Visit

August 4, 2026, 10:00 AM

Questions or Clarifications Submission Deadline

August 5, 2026, 5:00 PM

Responses to Questions or Clarifications - Addendum posted on the ESBD

August 7, 2026

Response Deadline: Responses to this IFB must be received

August 13, 2026, 10:30 AM

Anticipated Contract Start Date

September 1, 2026

Scope, read from the documentsAI-generated

Questions & answers

AI-generated

What is the deadline for submitting questions or clarifications?

Questions or Clarifications Submission Deadline is August 5, 2026, 5:00 PM.

Is the on-site visit mandatory?

Attendance is strongly encouraged, but not required. Failure to attend in person will not disqualify a Bidder.

What is the contract term?

Any contract resulting from this IFB will begin September 1, 2026, and expire August 31, 2027. No Renewal options.

What are the submission methods?

Responses may be submitted by e-mail to pcsbids@hhs.texas.gov, through the HHS Online Bid Room, or by hand delivery/overnight mail of a USB drive.

Documents

Download zip

ESBD_544588_1785442265817_52900_IFB_HHS0017570_PCS_137_Formal_IFB.pdfNL

Preview Download

ESBD_544588_1785442305269_HHS0017570_Solicitation Exhibits.zipNL

Preview Download

Full source recordEvery field Texas SmartBuy (ESBD) published, untouched

Title

Kitchen Equipment Preventative Maintenance at the Austin State Hospital

Detail

User

418912

Title

Kitchen Equipment Preventative Maintenance at the Austin State Hospital

Value

65000

Opt Out

Status

Created

7/30/2026 3:09 pm

Approved

Yes

Nigp Codes

93130-Cafeteria And Kitchen Equipment, Commercial, Maintenance And Repair;

Zones List

Zone: 1
Internalid: 1

Zone: 2
Internalid: 2

Zone: 3
Internalid: 3

Zone: 4
Internalid: 4

Zone: 5
Internalid: 5

Agency Name

Health & Human Services Commission - 529

Internalid

544588

Opt Out Flag

Yes

Plan Repost

Status Name

Posted

Attachments

Id: 544588
File Id: 33533783
File URL: /core/media/media.nl?id=33533783&c=852252&h=UeMRHQr7n88YpbTV8tP-VDKrIIQs_EKgki728oeWJWxBO09V&_xt=.pdf
File Name: ESBD_544588_1785442265817_52900_IFB_HHS0017570_PCS_137_Formal_IFB.pdf
File Description: PCS 137 IFB Solicitation

Id: 544588
File Id: 33533784
File URL: /core/media/media.nl?id=33533784&c=852252&h=Hv3vWrVPUGPhyArxggxHstFk45nnQmIeCivuAFyebqWgUusf&_xt=.zip
File Name: ESBD_544588_1785442305269_HHS0017570_Solicitation Exhibits.zip
File Description: Solicitation Exhibits

Contact Name

Hadassah Gomez

Ctcd Cert Num

1900024447

Description

Posting Date

7/30/2026

Response Due

8/13/2026

User Follows

Agency Number

529

Contact Email

Hadassah.Gomez@hhs.texas.gov

Last Modified

7/30/2026 3:13 pm

Response Time

10:30 AM

Contact Number

(512) 406-2466

Created From POD

Goods Or Service

Solicitation Id

HHS0017570

State Agency Cert

Bid Response Email

pcsbids@hhs.texas.gov

Highway Districts

1, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 2, 20, 21, 22, 23, 24, 25, 3, 4, 5, 6, 7, 8, 9

Posting Requirement

Highway District List

District: 1
Selected: Yes
Internalid: 1
District Name: Paris

District: 2
Selected: Yes
Internalid: 2
District Name: Fort Worth

District: 3
Selected: Yes
Internalid: 3
District Name: Wichita Falls

District: 4
Selected: Yes
Internalid: 4
District Name: Amarillo

District: 5
Selected: Yes
Internalid: 5
District Name: Lubbock

District: 6
Selected: Yes
Internalid: 6
District Name: Odessa

District: 7
Selected: Yes
Internalid: 7
District Name: San Angelo

District: 8
Selected: Yes
Internalid: 8
District Name: Abilene

District: 9
Selected: Yes
Internalid: 9
District Name: Waco

District: 10
Selected: Yes
Internalid: 10
District Name: Tyler

District: 11
Selected: Yes
Internalid: 11
District Name: Lufkin

District: 12
Selected: Yes
Internalid: 12
District Name: Houston

District: 13
Selected: Yes
Internalid: 13
District Name: Yoakum

District: 14
Selected: Yes
Internalid: 14
District Name: Austin

District: 15
Selected: Yes
Internalid: 15
District Name: San Antonio

District: 16
Selected: Yes
Internalid: 16
District Name: Corpus Christi

District: 17
Selected: Yes
Internalid: 17
District Name: Bryan

District: 18
Selected: Yes
Internalid: 18
District Name: Dallas

District: 19
Selected: Yes
Internalid: 19
District Name: Atlanta

District: 20
Selected: Yes
Internalid: 20
District Name: Beaumont

District: 21
Selected: Yes
Internalid: 21
District Name: Pharr

District: 22
Selected: Yes
Internalid: 22
District Name: Laredo

District: 23
Selected: Yes
Internalid: 23
District Name: Brownwood

District: 24
Selected: Yes
Internalid: 24
District Name: El Paso

District: 25
Selected: Yes
Internalid: 25
District Name: Childress

State Agency Cert Text

Dual CTCD/CTCM certification

Posting Requirement Text

14+ Days for Entire Solicitation Package

Listing

Title: Kitchen Equipment Preventative Maintenance at the Austin State Hospital
Status: 6
Created: 7/30/2026 3:09 pm
Nigp Codes: 93130-Cafeteria And Kitchen Equipment, Commercial, Maintenance And Repair;
Agency Name: Health & Human Services Commission - 529
Internalid: 544588
Status Name: Addendum Posted
Posting Date: 7/30/2026
Response Due: 8/13/2026
Agency Number: 529
Last Modified: 8/10/2026 7:39 am
Response Time: 10:30 AM
Solicitation Id: HHS0017570

Enriched

Yes

Nigp Codes

93130-Cafeteria And Kitchen Equipment, Commercial, Maintenance And Repair;

Agency Name

Health & Human Services Commission - 529

Status Name

Addendum Posted

Posting Date

7/30/2026

Response Due

8/13/2026

Response Time

10:30 AM

Solicitation Id

HHS0017570

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