- Title
- New Parking Lot (Tennis Court Conversion)
- Contact
- Email
- maryjane_spruel@subr.edu
- Phone
- 225-771-2800
- Address
- P.O. Box 9534, Baton Rouge, LA 70813
- Section
- Purchasing Department
- Department
- University - Southern University at Baton Rouge
- Contact Name
- Mary Jane Spruel
- Excerpt
- Project Manual
9 July 2026
New Parking Lot
(Tennis Court Conversion)
Southern University and A&M College
Baton Rouge, LA
ORLANDO F. MCMEANS – PRESIDENT (INTERIM)
JOHN K. PIERRE – CHANCELLOR
JEFF LANDRY – GOVERNOR
TAYLOR BARRAS – COMMISSIONER OF ADMINISTRATION
MATTHEW BAKER – DIRECTOR OF FACILITY PLANNING & CONTROL
11130 Industriplex Blvd Suite 200, Baton Rouge, LA 70809 - (225) 216-3770
Architect’s Project No. LA26-0017
New Parking Lot domain architecture
Southern University, Baton Rouge Louisiana a professional architectural corporation
LA26-0017 TOC - 1
TABLE OF CONTENTS
Division 00 – Procurement and Contracting Requirements
Bidding Documents
Invitation to Bidders ISSUED BY OWNER
Instructions to Bidders 11
Louisiana Uniform Public Work Bid Form 1
AIA A310-2010 Bid Bond (Sample) 1
Post Bid Forms – Issued by Owner
La. R.S. 38:2212.10 - Verification of Employees Affidavit 1
La. R.S. 38:2224 – Non-Collusion Affidavit 1
La. R.S. 38:2227 – Attestation of No Convictions 1
Other Contract Related Forms
AIA A201-2017 General Conditions of The Contract for Construction 39
Supplementary Conditions 24
Performance Bond Form 2
Labor and Material Payment Bond Form 2
LDR Tax Exemption Instructions 1
LDR Tax Exemption Application 1
Division 01 - General Requirements
Section 011000 - Summary.......................................................................................................................... 4
Section 123000 – Alternates ........................................................................................................................ 2
Section 012900 - Payment Procedures ......................................................................................................
- Pdf Text
- Project Manual
9 July 2026
New Parking Lot
(Tennis Court Conversion)
Southern University and A&M College
Baton Rouge, LA
ORLANDO F. MCMEANS – PRESIDENT (INTERIM)
JOHN K. PIERRE – CHANCELLOR
JEFF LANDRY – GOVERNOR
TAYLOR BARRAS – COMMISSIONER OF ADMINISTRATION
MATTHEW BAKER – DIRECTOR OF FACILITY PLANNING & CONTROL
11130 Industriplex Blvd Suite 200, Baton Rouge, LA 70809 - (225) 216-3770
Architect’s Project No. LA26-0017
New Parking Lot domain architecture
Southern University, Baton Rouge Louisiana a professional architectural corporation
LA26-0017 TOC - 1
TABLE OF CONTENTS
Division 00 – Procurement and Contracting Requirements
Bidding Documents
Invitation to Bidders ISSUED BY OWNER
Instructions to Bidders 11
Louisiana Uniform Public Work Bid Form 1
AIA A310-2010 Bid Bond (Sample) 1
Post Bid Forms – Issued by Owner
La. R.S. 38:2212.10 - Verification of Employees Affidavit 1
La. R.S. 38:2224 – Non-Collusion Affidavit 1
La. R.S. 38:2227 – Attestation of No Convictions 1
Other Contract Related Forms
AIA A201-2017 General Conditions of The Contract for Construction 39
Supplementary Conditions 24
Performance Bond Form 2
Labor and Material Payment Bond Form 2
LDR Tax Exemption Instructions 1
LDR Tax Exemption Application 1
Division 01 - General Requirements
Section 011000 - Summary.......................................................................................................................... 4
Section 123000 – Alternates ........................................................................................................................ 2
Section 012900 - Payment Procedures ...................................................................................................... 4
Section 013100 - Project Management and Coordination ........................................................................... 6
Section 013200 - Construction Progress Documentation ............................................................................ 4
Section 013223 – Photographic Documentation ......................................................................................... 2
Section 013300 – Submittal Procedures ...................................................................................................... 9
Section 014000 – Quality Requirements ..................................................................................................... 8
Section 015000 - Temporary Facilities and Controls .................................................................................. 6
Section 015639 – Temporary Tree & Plant Protection ................................................................................ 6
Section 016000 - Product Requirements ..................................................................................................... 5
Section 017300 - Execution ......................................................................................................................... 5
Section 017700 - Closeout Procedures ....................................................................................................... 5
Division 02 – Existing Conditions
Section 024119 – Selective Demolition ....................................................................................................... 4
Division 04 - Masonry
Section 042000 – Unit Masonry ................................................................................................................. 14
Division 05 – Metals
Section 05500 – Metal Fabrication .............................................................................................................. 4
Division 09 - Finishes
Section 099000 – Painting ........................................................................................................................... 5
New Parking Lot domain architecture
Southern University, Baton Rouge Louisiana a professional architectural corporation
LA26-0017 TOC - 2
Division 32 – Exterior Improvements
Section 321313 – Concrete Paving ............................................................................................................. 7
Section 321723 – Pavement Markings ........................................................................................................ 3
Section 321726 – Tactile Warning Surfacing ............................................................................................... 3
End of Table of Contents
INSTRUCTIONS TO BIDDERS
Instructions to Bidders 1 of 11
ARTICLE 1 – DEFINITIONS and INTRODUCTIONS
1.1 The Bid Documents include the following: and the Contract Documents include the
following: Advertisement for Bids, Instructions to Bidders, Bid Form, Bid Bond, AIA
A201-2017 General Conditions of the Contract for Construction, Supplementary General
Conditions, Performance and Payment Bond(s), Specifications Divisions 1 through 33,
Drawings, and Addenda.
1.2 The Owner of the proposed work is
Southern University and A&M College
Baton Rouge, LA 70807
1.3 The title of the work will be as indicated in the Invitation to Bidders.
1.4 All definitions set forth in the General Conditions of the Contract for Construction, AIA
Document A 201 or in other Contract Documents are hereby made a part of the
Instructions to Bidders.
1.5 Addenda are written or graphic instruments issued by the Architect prior to the opening
of bids which modify or interpret the Bidding Documents by additions, deletions,
clarifications, corrections and prior approvals.
1.6 The term “Allows” denotes desirable.
1.7 An Alternate Bid (or Alternate) is an amount stated in the Bid to be added to the amount
of the Base Bid if the corresponding change in the Work or change in materials or
methods of construction described in the Bidding Documents is accepted.
1.8 Architects and Engineers: The Architect of record or his authorized representative, and
the consulting Engineer(s) whose seal(s) occur on the Construction Documents will
administer the construction contract.
1.9 The Base Bid is the sum stated in the Bid for which the Bidder offers to perform the
Work described as the Base Bid, to which Work may be added for sums stated in
Alternate Bids.
1.10 A Bid is a complete and properly signed proposal to do the Work or designated portion
thereof for the sums stipulated therein, submitted in accordance with the Bidding
Documents.
1.11 Bid Forms can be found immediately following these instructions to bidders.
1.12 A Contractor is any person having a contract to furnish material or perform work at a
certain price or rate.
1.13 A Bidder is a person or entity who submits a Bid.
1.14 The term “May” denotes an advisory or permissible action.
1.15 The term “Must” denotes mandatory requirements.
Instructions to Bidders 2 of 11
1.16 The term “Shall” denotes mandatory requirements.
1.17 The term “Should” denotes desirable.
1.18 A Sub-bidder is a person or entity who submits a bid to a Bidder for materials,
equipment, or labor for a portion of the Work.
1.19 A Unit Price is an amount proposed by Bidder and stated on the Bid Form as a price per
unit of measurement for materials and/or services that shall be added or deducted from
the contract sum by Change Order in the event the estimated quantities of work required
by the Contract Documents are increased or decreased.
ARTICLE 2 – BIDDER:S REPRESENTATION
2.1 The Bidder by making his Bid represents that:
2.1.1 The Bidder has read and understands the Bidding Documents and his Bid is made in
accordance therewith, and,
2.1.2 The Bidder has visited the site(s) and has familiarized himself with all of the local
conditions under which the Work is to be performed, and has correlated the Bidder's
personal observations with the requirements of the proposed Contract Documents, and,
2.1.3 The Bid is based upon the materials, systems, and equipment described in the Bidding
Documents as advertised and as modified by Addenda, without exception, and,
2.1.4 The Bidder is fully qualified under all Louisiana State Laws, and all local licensing laws
for Contractors in effect at the time and at the location(s) of the Work before submitting
his Bid, and that all of his Sub-bidders or prospective Sub-contractors are duly licensed
in accordance with all laws, (if required).
2.1.5 His bid is not based on any verbal instructions contrary to the Contract Documents and
addenda.
ARTICLE 3 – BIDDING DOCUMENTS
3.1 COPIES
3.1.1 Bid documents are available from this website Louisiana Procurement and Contract
Network (LaPac); refer to Article 11.
3.1.2 Bidders shall use complete sets of Bidding Documents in preparing bids; neither the
Owner nor the Architect assumes responsibility for errors, omissions, and
misinterpretations resulting from the use of incomplete sets of Bidding Documents. Prior
to bidding, verify all specification page numbers and Drawing sheet numbers with the
specified index to insure receipt of all documents.
3.1.3 The Owner or Architect in making copies of the Bidding Documents available on the
above terms, do so only for the purpose of obtaining bids on the Work and do not confer
a license or grant permission for any other use of the Bidding Documents.:
Instructions to Bidders 3 of 11
3.2 INTERPRETATION OR CORRECTION OF BIDDING DOCUMENTS
3.2.1 The Bidder shall carefully study and compare the Bidding Documents with each other,
and with other work of separate contractors to the extent that it relates to the Work for
which the Bid is submitted, shall examine the site and all local conditions, and shall at
once report to the Architect all ambiguities, inconsistencies, or errors discovered in the
Bidding Documents or errors relating to the Project site.
3.2.2 Bidders and Sub-bidders requiring clarification or interpretation of the Bidding
Documents shall make a written request to the Architect to reach him at least seven (7)
working days, exclusive of weekends and holidays, prior to the date for receipt of Bids.
3.2.3 Interpretations, corrections, or changes of the Bidding Documents will be made by
written Addendum. Interpretations, corrections, or changes of the Bidding Documents
made in any other manner will not be binding, and Bidders shall not rely upon them. The
bidder has read and understands the Bid Documents and his bid is made in accordance
therewith.
3.3 SUBSTITUTIONS- (PRIOR APPROVAL REQUIRED)
3.3.1 The materials, products, and equipment described in the Bidding Documents establish a
standard of required function, dimension, appearance and quality to be met by any
proposed substitution.
3.3.2 No substitution will be considered prior to receipt of Bids unless a complete written
request for approval has been submitted by the proposer and has been received by the
Architect at least seven (7) working days, exclusive of weekends and legal holidays,
prior to the date for receipt of Bids (RS 38:2295C).
3.3.3 All request shall include the name of the material or equipment for which it is to be
substituted, the location, and a complete description of the proposed substitute including
model numbers, colors, textures, drawings, cuts, performance and test data and all other
detailed information necessary for a complete evaluation. A written statement setting
forth all changes in other materials, equipment, or other portions of the Work including
changes in the work of other contracts that incorporation of the proposed substitution
would require shall be included.
3.3.4 The burden of proof of the merit of the proposed substitution is upon the proposer.
Incomplete product submittals not indicating meeting the standards specified, colors,
textures, actual samples, sufficient dimensions, quality, and strength of materials, and
other standards specified will not be reviewed and will not be added to the list of prior
approvals specified by addendum.
3.3.5 The Architect's decision of approval or disapproval of a proposed substitution shall be
final.
3.3.6 The Architect reserves the right to reject products for which incomplete test data,
samples, telephone numbers of users of products and information has been submitted.
All test data and information shall meet or exceed standards specified. Manufacturers
are responsible for submitting all information and all additional information requested by
Instructions to Bidders 4 of 11
the Architect prior to the date specified above. Substitutions which require substantial
revision of the Contract Documents will not be considered. The Architect reserves the
right to reject materials and equipment proposed for this Project.
3.3.7 The Contractor shall have the option to use prior approval substitutions. No extra
payment by Change Order will be approved for additional Work, materials, and
equipment required to incorporate prior approved substitutions.
3.3.8 If the Architect approves a proposed substitution, prior to receipt of Bids, such approval
will be set forth in a written Addendum. Bidders shall not rely upon approvals made in
any other manner.
3.3.9 The Architect reserves the right to reject materials and equipment at a later date after
opening of bids if it is detected by the Architect that incomplete or false information was
submitted prior to bidding.
3.4 ADDENDA
3.4.1 Addenda will be distributed electronically via website https://www.centralauctionhouse.com/
hosting all bidding documents. All bidders are responsible for registering with hosting
website as a bidder so that they are notified when addenda have been uploaded.
3.4.2 All bidders who have received or who have reviewed bidding documents shall be
responsible for verifying whether or not they have received all Addenda. Do not rely
solely on mail, published reports, printed journals, published reports, or other delivery or
information systems to verify receiving all Addenda.
3.4.3 All bidders shall be responsible for calling the Architect's Office within 72 hours prior to
the date and time of opening of Bids to verify receipt of all Addenda issued by the
Architect. All Bidders shall be responsible for picking up all Addenda not yet received
from the Architect's office.
3.4.4 Copies of Addenda will be attempted to be made available for inspection wherever
Bidding Documents are on file for that purpose, however, call the Architect to verify
Addenda receipt.
3.4.5 Addenda shall normally not be issued within a period of seventy-two (72) hours,
excluding weekends and any legal holiday, prior to the advertised time for the opening
bids except an Addendum withdrawing the specified request for Bids, or one which
includes postponement of the date for receipt of Bids. If it is necessary to issue an
addendum within the seventy-two (72) hour period prior to receipt of bids, the receipt of
such bids shall be extended a minimum of exactly seven (7) days, or more, up to 30
days without the requirement of re-advertising. The Owner shall be consulted prior to
issuance of such an addendum, and shall approve such issuance.
3.4.6 All Bidders shall ascertain prior to submitting Bids that they have received all Addenda
issued by the Architect, and all Bidders shall acknowledge said receipt in the space
indicated on the Bid Form.
3.4.7 Failure to acknowledge receipt of all Addenda issued for this Project in the space(s)
specified on the Bid Form will render the proposal informal and will cause its rejection.
Instructions to Bidders 5 of 11
3.4.8 All addenda shall become part of the Contract Documents. All Bidders shall be bound by
all Addenda whether or not received by said Bidders.
3.4.9 The Owner shall have the right to extend the bid date by up to (30) days. Any such
extensions shall be made by addendum issued by the Architect.
ARTICLE 4 – BIDDING PROCEDURES
4.1 FORMS AND STYLE OF BIDS
4.1.1 Bids shall be submitted on forms identical to the bid form included with the Bidding
Documents, or as modified by Addenda. Legible copies of the bid form are acceptable.
4.1.2 All blanks on the bid form shall be filled in by typewriter or manually in ink.
4.1.3 Where so indicated by the makeup of the bid form, sums shall be expressed in both
words and figures, and in case of discrepancy between the two, the written words shall
govern.
4.1.4 Interlineations, alterations, and erasures of the filled in information shall be initialed by
the signer of the Bid, or his duly authorized representative.
4.1.5 Bidders are cautioned to complete all alternates should such be required in the Bid
Form. Failure to submit alternate prices will render the Proposal informal and will cause
its rejection. If no change in the Base Bid is required by the Alternate, enter "No Change"
for the Alternate(s), (if any).
4.1.6 The Bidder shall make no additional stipulations on the bid form nor qualify his Bid in any
other manner.
4.1.7 The Bid shall include the legal name of Bidder and a statement that the Bidder is a sole
proprietor, a partnership, a corporation, or other legal entity where indicated on the bid
form. The Bid shall be signed by the person or persons legally authorized to bind the
Bidder to the specified Contract. A Bid by a legal entity shall have filed in the Secretary
of State's office a resolution indicating the names of all parties authorized to submit
public bids for public contracts if required by State law, or a bid by a legal entity shall
have a corporate resolution attached to the bid if required by State law, and shall give
the state of incorporation. A Bid by a corporation shall have the person signing the Bid
who is an officer of the corporation. A Bid submitted by an agent shall have a current
Power of Attorney attached certifying the agent's authority to bind the Bidder. Verify
complying with all Louisiana bidding law requirements prior to submitting bids.
4.1.8 On any bid in excess of fifty thousand dollars ($50,000.00), the Contractor shall certify
that he is licensed under R. S. 37:2150-2163 and indicate his Louisiana Contractor's
license number on the outside of the bid envelope.
4.2 BID SECURITY
4.2.1 No Bid will be considered or accepted unless the bid is accompanied by a bid security in
an amount of not less than five percent (5%) of the Base Bid and all additive alternates.
Instructions to Bidders 6 of 11
The bid security shall be in the form of a certified check or cashier's check drawn on a
bank insured by the Federal Deposit Insurance Corporation, or a bid bond (A.I.A.
Document A310) written by a surety company licensed to do business in Louisiana,
countersigned by a person who is under contract with the surety company or bond issuer
as a licensed agent in Louisiana who is residing in Louisiana and accompanied by
appropriate power of attorney and in favor of the Owner. The surety company shall be
licensed to do business in the State of Louisiana listed in the Department of the Treasury
Circular 570, latest revision. The Surety Company shall have an A.M. Best Company
minimum rating with a minimum financial size in accordance with the General
Conditions. No company, regardless of the size or financial rating, will be allowed to
write its own bond.
4.2.2 Bid security furnished by the Contractor shall guarantee that the Contractor shall, if
awarded the Work according to the terms of his proposal, enter into the Contract and
furnish Performance and Payment Bond(s) and insurance as required by these Contract
Documents, within the time specified in the Supplemental General Conditions, Article 11
or after verbal or written notice has been issued that the instrument is ready for his
signature.
4.2.3 Should the Bidder refuse to enter into such Contract or fail to furnish such bonds or
insurance, the amount of the bid security shall be forfeited to the Owner as liquidated
damages, not as penalty.
4.2.4 The Owner will have the right to retain the bid security of Bidders until either (a) the
Contract has been executed and bonds and insurance have been furnished, or (b) the
specified time has elapsed so that Bids may be withdrawn, or (c) all Bids have been
rejected.
4.2.5 If the Bid Security attached to the bid form is a Bid Bond, then said Bid Bond shall be
prepared as specified herein.
4.3 SUBMISSION OF BIDS
4.3.1 Bids, bid security, and all other additional required information, (if any, and if specified),
shall be enclosed and sealed in an opaque bid envelope.
4.3.2 The outside of the bid envelope must be labeled with the following information:
Company Name
Project Name: Southern University – New Parking Lot
Louisiana Contractor's license number of the Bidder (if applicable)
Failure to label all envelopes or boxes exactly as stated above shall result in a
MANDATORY rejection of this bid. Southern University does not have the right to waive
informalities as dictated by public bid law. Sole responsibility for properly labeling,
mailing and delivering of bids is that of the bidder.
4.3.3 Sealed Bids will be received by the Owner until the time and date, and at the location
specified in the Advertisement for Bids.
Instructions to Bidders 7 of 11
4.3.4 Bidders submitting bids to the Owner's bid receipt location shall assume full
responsibility for the timely delivery and Owner's receipt of bids at the specified location
prior to the time and date specified for receipt of Bids.
4.1.1 Bids mailed and delivered by United States Mail, Express Mail, Priority Mail, UPS, Federal
Express, and all other similar types of carrier delivery, shall have the specified sealed bid
envelope, (with all of the required information enclosed on the inside and all of the required
information written on the outside), enclosed in a separate mailing envelope with the
notation "SEALED BID ENCLOSED" and the "Project Name" on the face thereof, with the
Owner's name and mailing address as specified on the Bid Form.
4.3.6 Owner's receipt of a bid for any reason after the date and time stipulated on the
Advertisement for Bids, including but not limited to late delivery by carrier service, late
mail, late hand delivery by anyone, leaving bid(s) with someone not specifically
designated by the Owner to receive bid(s) prior to bid receipt, incorrect addresses,
misunderstood information, misunderstood directions, or all other types of late delivery,
and excuses shall disqualify the bid.
4.3.7 Thoroughly review Bid Form early to insure having all of the required information on
time.
4.3.8 Bids received after the time and date specified for the receipt of bids will be returned
unopened.
4.3.9 Oral, telephonic, "faxed", or telegraphic Bids or modifications to bids are invalid and will
not receive consideration. The Owner will not consider notations written on the outside of
the Bid Envelope which have the effect of the Bidder trying to amend the Bid.
4.3.10 Bids will be accepted only from Contractors that attend the mandatory Pre-Bid
Conference. Date, time and location of the Pre-Bid Conference is indicated in the
Invitation to Bidders.
4.4 MODIFICATION OR WITHDRAWL OF BID
4.4.1 A bid may not be modified, withdrawn or cancelled by the Bidder during the time
stipulated in the Advertisement for Bids, for the period following the time and bid date
designated for the receipt of bids, and the Bidder so agrees in submitting his Bid, except
in accordance with Act 111 of 1983 which states, in part, "Bids containing patently
obvious mechanical, clerical, or mathematical errors may be withdrawn by the
Contractor if clear and convincing sworn, written evidence of such errors is furnished to
the public entity or Owner within forty-eight hours of the bid opening excluding
Saturdays, Sundays and legal holidays".
4.4.2 Prior to the time and date designated for receipt of Bids, Bids submitted early may be
modified or withdrawn only by notice to the party receiving Bids at the place and prior to
the time designated for receipt of Bids. A change shall be so worded as not to reveal the
amount of the original bid.
4.4.3 Withdrawn bids may be changed, re-sealed, and resubmitted up to the time designated
for the receipt of Bids provided that they are then fully in conformance with these
Instructions to Bidders and all of the Bidding Documents and Contract Documents.
Instructions to Bidders 8 of 11
4.4.4 Bid Security shall be in an amount sufficient for the Bid as modified or resubmitted.
ARTICLE 5 – CONSIDERATION OF BIDS
5.1 RECEIPT OF BIDS
5.1.1. All properly identified Bids received on time will be opened as specified in the
Advertisement for Bids.
5.1.2 Bids without Louisiana Contractor's license numbers on the bid envelopes may be
opened if it is thought that the proposed Project may be under $50,000.00. Said Bids
may be acceptable if the Bids are under $50,000.00 and they meet all requirements of
the Contract Documents.
5.2 REJECTION OF BIDS
5.2.1 The Owner will have the right to reject any or all Bids and in particular to reject a Bid not
accompanied by a required bid security or data or information required by the Bidding
Documents or reject a Bid which is in any way incomplete, irregular, or not in compliance
with the Contract Documents.
5.3 ACCEPTANCE OF BID (AWARD)
5.3.1 Determination of the low Bidder shall be on the basis of the sum of the Base Bid, and the
Alternates accepted by the Owner, (if any).
5.3.2 The Owner reserves the right to accept or reject alternates which, in the Owners
judgement, is in the Owner's own best interest.
5.3.3 If the Owner decides to accept one (1) or more Alternates, (if any), and if accepting
certain Alternates determines a low bidder, Alternate(s) will be accepted in numerical
order.
5.3.4 If the Owner decides to accept one (1) or more Alternates, (if any), and if accepting
certain Alternates does not determine a low bidder, Alternate(s) may be accepted out of
numerical order.
ARTICLE 6 – POST-BID INFORMATION
6.1 CONTRACTOR'S QUALIFICATION STATEMENT
6.1.1 Upon request by the Architect or the Owner, Bidders may be required to submit properly
executed AIA Document A 305, Contractor's Qualification Statements. In addition, any
bidder may be required, at the discretion of the Owner, to furnish evidence satisfactory
to the Owner that his proposed subcontractors have sufficient means and experience in
the types of work called for to assure completion of the contract in a satisfactory manner.
6.2 At the Pre-Construction Conference, the contractor shall submit the following information
to the Architect.
Instructions to Bidders 9 of 11
6.2.1 A designation of the work to be performed by the Contractor with his own forces.
6.2.2 A breakdown of the contract cost attributable to each item listed in the Schedule of
Values Form (attached). No payments will be made to the Contractor until this is
received.
6.2.3 A list of names and business domiciles of all Subcontractors, manufacturers, suppliers or
other persons or organizations (including those who are to furnish materials or
equipment fabricated to a special design) proposed for the principal portions of the work.
ARTICLE 7 – PERFORMANCE AND PAYMENT BOND AND INSURANCE
7.1 BOND REQUIREMENTS
7.1.1 The Contractor shall furnish and pay for a performance and payment bond written by a
company licensed to do business in Louisiana, and shall be countersigned by a person
who is contracted with the surety company or bond issuer as an agent of the company or
issuer, and who is licensed as an insurance agent in this state, and who is residing in
Louisiana, in an amount equal to the 100% of the Contract amount to guarantee delivery
of completed work under contract and payment for labor and materials. These bonds
shall be written on Owner provided forms included in the project manual. No company,
regardless of size or financial rating, will be allowed to write its own bonds. The Surety
Company shall have an A.M. Best Company minimum rating with a minimum financial
size in accordance with the General Conditions. Bonds must be accompanied by letter
stating bonding company's current rating for verification prior to acceptance by the
Owner and execution of the formal Owner/Contractor agreement.
7.2 TIME OF DELIVERY
7.2.1 The Bidder shall hand deliver the specified required bond(s) to the Owner prior to the
Owner's signing of the Contract. The Bidder shall be responsible for picking up a copy of
the Contract from the Architect and delivering same to the bonding agency, securing the
required, signed bond(s) and delivering same to the Architect and Owner in a very timely
manner.
7.2.2 The bond(s) shall be dated on the date of commencement of Work indicated in the
Contract.
7.2.3 The Bidder shall require the Attorney-in-Fact who executes the required bond(s) on
behalf of the surety to affix thereto a certified and current copy of his power of Attorney.
7.2.4 Original insurance certificates, signed in ink, indicating amounts of insurance required,
Louisiana Workmen's Compensation, and all other specified insurance shall be
presented to the Owner with the bond(s). Copies of originals and "faxed" copies of
certificates of insurance are not acceptable.
7.2.5 No actual physical on-site work shall begin prior to securing specified insurance and
bonds.
Instructions to Bidders 10 of 11
ARTICLE 8 – FORMS OF AGREEMENT BETWEEN OWNER AND CONTRACTOR
8.1 FORM TO BE USED.
8.1.1 Unless otherwise specified, the form of the Contract to be used shall be the Owner’s
modified AIA Document A105, Standard Short Form of Agreement between Owner and
Contractor, 2017 Edition where the basis of payment is a Stipulated Sum. The
agreement form will be prepared by the Owner and issued to the Contractor for
execution and returned to the Owner for signature. The Contractor must submit the
signed Contract, executed bonds and insurance certificates to the Owner within five (5)
business days of the date of receipt of the Contract.
8.2 AWARD
8.2.1 If awarded, the Contract will be let to the lowest responsible bidder whose base bid is
within the project budget and is able to furnish satisfactory surety company bonds.
Before award of the Contract, the successful bidder shall furnish to the Owner a certified
copy of the minutes of the corporation or partnership meeting which authorized the party
executing the bid to sign on behalf of the Contractor. Should all bids exceed the project
budget, award will be made at option of the Owner to the lowest responsible bidder
whose base bid is within funds available.
ARTICLE – COMPLETION TIME AND LIQUIDATED DAMAGES
9.1 The Bidder shall commence the Work under this Contract on a date specified by the
Owner as specified in Article 8 of the Supplementary Conditions and to complete the
work within Sixty (60) calendar days after the Notice to Proceed.
9.2 Completion of the Contract shall be subject to such extensions as may be granted in the
General Conditions and the Supplementary Conditions, or the Contractor will be subject
to pay to the Owner Liquidated Damages in the amount of Five-Hundred Dollars ($500)
for each consecutive calendar day for which the work is not complete, beginning with the
first day beyond the contract completion date stated on the “Notice to Proceed” or as
amended by change order.
ARTICLE 10 – ADDITIONAL BIDDER INFORMATION
10.1.1 Digital sets of Bidding Documents may be obtained on the website: LaPAC:
wwwcfprd.doa.louisiana.gov/osp/lapac/pubMain
10.2 Questions and prior approval submittals should be submitted to:
Domain Architecture, APAC
Contact Name: Travis Parker
11130 Industriplex Blvd, Suite 200
Baton Rouge, LA 70809
Office Phone - 225.216.3770
E-mail: tparker@domainbr.com
Instructions to Bidders 11 of 11
ARTICLE 11 – POST-BID SUBMITTAL FORMS
11.1 Only the apparent low bidder is required to submit the following completed forms within
ten (10) days after bid opening. These blank forms are included in the project
specifications manual.
- Attestation Clause Form
- Verification of Employees Affidavit
- Non-collusion Affidavit
11.2 The bidder SHOULD NOT include these forms in the bid envelope.
11.3 The apparent low bidder has a maximum of ten (10) days from the bid opening to
produce any required post bid submittal forms If the apparent low bidder does not submit
the proper information or documentation as required by the bidding documents within the
five-day period, such bidder shall be declared non-responsive, which will result in
automatic disqualification of bid.
End of Instructions to Bidders
LOUISIANA UNIFORM PUBLIC WORK BID FORM
TO: Southern University and A&M College
Baton Rouge, Louisiana
(Owner to provide name and address of owner)
BID FOR: Southern University, Baton Rouge Campus
New Parking Lot (Tennis Court Conversion)
Harding Blvd (By Mumford Stadium)
Baton Rouge, Louisiana 70807
(Owner to provide name of project and other identifying information)
The undersigned bidder hereby declares and represents that she/he: a) has carefully examined and understands the Bidding
Documents, b) has not received, relied on, or based his bid on any verbal instructions contrary to the Bidding Documents or any
addenda, c) has personally inspected and is familiar with the project site, and hereby proposes to provide all labor, materials, tools,
appliances and facilities as required to perform, in a workmanlike manner, all work and services for the construction and completion
of the referenced project, all in strict accordance with the Bidding Documents prepared by: Domain Architecture, APAC and dated:
July 9, 2026.
(Owner to provide name of entity preparing bidding documents.)
Bidders must acknowledge all addenda. The Bidder acknowledges receipt of the following ADDENDA: (Enter the number the
Designer has assigned to each of the addenda that the Bidder is acknowledging) __________________________________________ .
TOTAL BASE BID: For all work required by the Bidding Documents (including any and all unit prices designated “Base Bid”
* but not alternates) the sum of:
Dollars ($ )
ALTERNATES: For any and all work required by the Bidding Documents for Alternates including any and all unit prices
designated as alternates in the unit price description.
Alternate No. 1 – Sidewalk to Welcome Center for the lump sum of:
Dollars ($ )
Alternate No. 2 – Screen Wall by Welcome Center for the lump sum of:
Dollars ($ )
Alternate No. 3 – Additional Work (demo/landscape) at New Parking Lot for the lump sum of:
Dollars ($ )
NAME OF BIDDER:
ADDRESS OF BIDDER:
LOUISIANA CONTRACTOR’S LICENSE NUMBER:
NAME OF AUTHORIZED SIGNATORY OF BIDDER:
TITLE OF AUTHORIZED SIGNATORY OF BIDDER:
SIGNATURE OF AUTHORIZED SIGNATORY OF BIDDER **:
DATE: _______________________
THE FOLLOWING ITEMS ARE TO BE INCLUDED WITH THE SUBMISSION OF THIS LOUISIANA
UNIFORM PUBLIC WORK BID FORM:
** A CORPORATE RESOLUTION OR WRITTEN EVIDENCE of the authority of the person signing the bid for the public
work as prescribed by LA R.S. 38:2212(B)(5).
BID SECURITY in the form of a bid bond, certified check or cashier’s check as prescribed by LA R.S. 38:2218(A) attached to and
made a part of this bid.
Document A310™ – 2010
Bid Bond
Init.
/
AIA Document A310™ – 2010 (rev. 10/2010). Copyright © 1963, 1970 and 2010 by The American Institute of Architects. All rights reserved.
WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this
AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible
under the law. Purchasers are permitted to reproduce ten (10) copies of this document when completed. To report copyright violations of AIA Contract
Documents, e-mail The American Institute of Architects’ legal counsel, copyright@aia.org. ACD43070810
This document has important legal
consequences. Consultation with
an attorney is encouraged with
respect to its completion or
modification.
Any singular reference to
Contractor, Surety, Owner or
other party shall be considered
plural where applicable.
CONTRACTOR:
(Name, legal status and address)
SURETY:
(Name, legal status and principal place
of business)
OWNER:
(Name, legal status and address)
BOND AMOUNT:
PROJECT:
(Name, location or address, and Project number, if any)
The Contractor and Surety are bound to the Owner in the amount set forth above, for the payment of which the
Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and
severally, as provided herein. The conditions of this Bond are such that if the Owner accepts the bid of the Contractor
within the time specified in the bid documents, or within such time period as may be agreed to by the Owner and
Contractor, and the Contractor either (1) enters into a contract with the Owner in accordance with the terms of such
bid, and gives such bond or bonds as may be specified in the bidding or Contract Documents, with a surety admitted
in the jurisdiction of the Project and otherwise acceptable to the Owner, for the faithful performance of such Contract
and for the prompt payment of labor and material furnished in the prosecution thereof; or (2) pays to the Owner the
difference, not to exceed the amount of this Bond, between the amount specified in said bid and such larger amount
for which the Owner may in good faith contract with another party to perform the work covered by said bid, then this
obligation shall be null and void, otherwise to remain in full force and effect. The Surety hereby waives any notice of
an agreement between the Owner and Contractor to extend the time in which the Owner may accept the bid. Waiver of
notice by the Surety shall not apply to any extension exceeding sixty (60) days in the aggregate beyond the time for
acceptance of bids specified in the bid documents, and the Owner and Contractor shall obtain the Surety’s consent for
an extension beyond sixty (60) days.
If this Bond is issued in connection with a subcontractor’s bid to a Contractor, the term Contractor in this Bond shall
be deemed to be Subcontractor and the term Owner shall be deemed to be Contractor.
When this Bond has been furnished to comply with a statutory or other legal requirement in the location of the Project,
any provision in this Bond conflicting with said statutory or legal requirement shall be deemed deleted herefrom and
provisions conforming to such statutory or other legal requirement shall be deemed incorporated herein. When so
furnished, the intent is that this Bond shall be construed as a statutory bond and not as a common law bond.
Signed and sealed this day of
(Contractor as Principal) (Seal)
(Witness)
(Title)
(Surety) (Seal)
(Witness)
(Title)
CAUTION: You should sign an original AIA Contract Document, on which this text appears in RED. An original assures that
changes will not be obscured.
VERIFICATION OF EMPLOYEES 00220-1
AFFIDAVIT
LA.R.S. 38:2212:10 Verification of Employees
STATE OF LOUISIANA
PARISH OF ____________________
BEFORE ME, the undersigned authority, personally came and appeared
____________________________, who after being by me duly sworn deposed and said that he/she is
the fully authorized ____________________ of ___________________________ (hereinafter referred
to as the Bid Entity), a party that submitted an bid opened on _______________________, 2026 to the
Baton Rouge Community College for _______________________________, Offer No.
_________________, and said affiant further said and attested:
A. That the Bid Entity is registered and participants in a status verification system to verify
that all of its employees in the state of Louisiana are legal citizens of the United States or
are legal aliens.
B. If awarded the contract, the Bid Entity shall continue, during the term of the contract, to
utilize a status verification system to verify the legal status of all new employees in the
state of Louisiana.
C. If awarded the contract, the Bid Entity shall require all subcontractors to submit to it a
sworn affidavit verifying compliance with Paragraphs (A) and (B) above (La.R.S.
38:2210c(3)).
_____________________________ _______________________________________
NAME OF BID ENTITY NAME OF AUTHORIZED SIGNATORY OF BIDDER
____________________________________
- Segment
- 72000000
- Enriched
- Yes
- Open Date
- 09/07/2026 10:30:00 AM CT
- Bid Number
- 50016-10360
- Date Issued
- 08/10/2026
- Categorized By
- llm
University - Southern University at Baton RougeIssuing agency·Baton Rouge, LA·via the Louisiana Office of State Procurement