- Title
- 2026 Winter Weather Property Maintenance Services
- Pdf Text
- Revised: February 13, 2026
Department of Buildings and General Services
Office of Purchasing & Contracting
133 State Street, 5th Floor | Montpelier VT 05633-8000
802-828-2211 phone |802-828-2222 fax
http://bgs.vermont.gov/purchasing
SEALED BID
REQUEST FOR PROPOSAL
2026 BGS Winter Weather Property Maintenance
Services
ISSUE DATE July 31, 2026
QUESTIONS DUE August 7, 2026 – 4:30 PM (EST)
RFP RESPONSES DUE BY August 14, 2026 – 4:30 PM (EST)
Please be advised that all notifications, releases, and addendums associated with this
RFP will be posted at:
http://www.bgs.state.vt.us/pca/bids/bids.php
The state will make no attempt to contact interested parties with updated information. It is the
responsibility of each bidder to periodically check the above webpage for any and all
notifications, releases and addendums associated with this RFP.
STATE CONTACT: James Meyers, Senior State Purchasing Agent
E-MAIL: BGS.OPCVendorDocs@vermont.gov
Revised: February 13, 2026
OVERVIEW:
1.1. SCOPE AND BACKGROUND: Through this Request for Proposal (RFP) the Department of
Buildings and General Services (hereinafter the “State”) is seeking to establish contracts with
one or more companies that can provide Winter Weather Property Maintenance Services.
1.2. CONTRACT PERIOD: Contracts arising from this RFP will be for a period of thirty-six months
with an option to renew for up to one additional twenty-four-month period. The State
anticipates the start date for such contract(s) will be October 1, 2026.
1.3. SINGLE POINT OF CONTACT: All communications concerning this RFP are to be addressed
in writing to the State Contact listed on the front page of this RFP. Actual or attempted contact
with any other individual from the State concerning this RFP is strictly prohibited and may result
in disqualification.
1.4. BIDDERS’ CONFERENCE: A bidders’ conference will not be held.
1.5. QUESTION AND ANSWER PERIOD: Any bidder requiring clarification of any section of this
RFP or wishing to comment on any requirement of the RFP must submit specific questions in
writing no later than the deadline for question indicated on the first page of this RFP. Questions
may be e-mailed to the point of contact on the front page of this RFP. Questions or comments
not raised in writing on or before the last day of the question period are thereafter waived. At
the close of the question period a copy of all questions or comments and the State's responses
will be posted on the State’s web site http://www.bgs.state.vt.us/pca/bids/bids.php . Every effort
will be made to post this information as soon as possible after the question period ends,
contingent on the number and complexity of the questions. All information provided by vendors
during this process will be public and bidders shall not provide confidential information, except
as described in 4.1 below.
1.6. CHANGES TO THIS RFP: Any modifications to this RFP will be made in writing by the State
through the issuance of an Addendum to this RFP and posted online at
http://www.bgs.state.vt.us/pca/bids/bids.php . Modifications from any other source are not to be
considered.
2. DETAILED REQUIREMENTS/DESIRED OUTCOMES:
2.1. The State of Vermont is interested in obtaining bids for services at the following locations:
2.1.1. Montpelier State Office Complex – Downtown Montpelier & 13 Green Mountain Drive
2.1.2. Montpelier Department of Labor – 5 Green Mountain Drive
2.1.3. Middlesex Central Services Complex - 1078 US Rt. 2
2.1.4. Middlesex DPS Radio Shop, Jamieson Building - 409 US Rt. 2
2.1.5. Pittsford Academy – 317 Academy Road
2.1.6. Rutland Courthouse – 9 Merchants Row
2.1.7. Marble Valley Regional Correctional Facility – 167 State Drive, Rutland
2.1.8. Southern State Correctional Facility – 700 Charlestown Road, Springfield
2.2. The State of Vermont requirements for services are detailed as follows:
2.3. Without notification from the State, the Contractor will provide winter weather property
maintenance inclusive of plowing, de-icing, or removing snow and ice by physical or mechanical
means. De-icing, salting, sanding, piling, plowing and or hauling of snow and ice from
entrances, walkways, parking lots, and access roads throughout the entire winter weather
season will need to be coordinated with BGS staff members.
Revised: February 13, 2026
2.4. These services will be required at a minimum of all snowfall, two inches or more, ice storms,
and at the end of each weather event, or as requested by a BGS Facilities Supervisor or
Manager.
2.5. Snow may need to be moved, pushed up with a loader, or removed. Hauling events from the
site are to be coordinated at least twelve to twenty-four hours in advance. The Contractor is
responsible to manage all aspects. It is the responsibility of the Contractor to have a location
where snow can be disposed of without impact to neighbors, state, federal, and privately-owned
facilities. Please fill out the bid “Price Schedule” for the equipment you will be using to perform
these services. Where applicable, the driver/operator must hold a valid operator’s license or a
Commercial Driver’s License (CDL).
2.6. Snow removal services for these sites will be 24 hours a day, 7 days a week. At no time should
there be more than 4 inches of snow on the parking lots or driveway areas, unless otherwise
noted.
2.7. Sidewalks, building entryways, and emergency exits shall be cleared by the contractor after
hours or as requested by the contract coordinator at any site. Special attention/care may be
needed at locations where pedestrian traffic is increased to and from parking lots, building
entrances/sidewalks, and or stairs during off hours. It is the responsibility of BGS to maintain
these walkways during normal business hours.
2.8. Services should be completed thirty minutes prior to the start and end times of business.
Typically, 7:00 a.m. and 3:00 p.m. or as requested by the facility.
2.9. The Contractor shall take care not to damage buildings, site lighting, bollards, guardrails, curbs,
automobiles, equipment, or any other appurtenance state or privately owned. The Contractor
will make all necessary repairs to material damaged during these services. Determination of the
need for and extent of the repair is the sole discretion of the State of Vermont governing
authorities.
2.10. Notification to the proper authorities and onsite maintenance personnel of any damage that
has been done shall be within 12 hours and as soon as possible for damage to electrical
equipment, supply, water utility, life safety, or similar.
2.11. The Contractor shall be responsible for incidental, and emergency calls for removing snow
that may interfere with State operations at these sites.
2.12. The Contractor shall always provide adequate supervision of his/her employees to ensure
complete and satisfactory performance of all work in accordance with the terms of the
contract. The contractor will always have a supervisor responsible for the job when the work
of the contract is being carried out.
2.13. The Contractor and his/her employees will be subject to all State, Local, and Federal
regulations for the conduct of personnel.
2.14. All equipment used for this contract will be in acceptable operating condition, capable of
producing professional looking results. Problems with equipment reliability and job quality will
be justification for the project manager to require an equipment upgrade as a condition of
contract continuation. The contract coordinator will make this decision.
2.15. The contractor is responsible for properly maintaining each piece of equipment according to
the manufacturer’s recommendations.
2.16. All vehicles on state property must be properly registered and the operators of the vehicles
must have a valid driver’s license to operate the vehicle(s).
2.17. Additional services performed outside the original scope of work that is on state property must
be approved in advance by the project manager before services are performed. As such, no
changes, alterations, modifications, or amendments to the terms and conditions of this
Revised: February 13, 2026
contract shall be effective unless reduced to writing, numbered, signed, and otherwise
executed by the duty authorized representative of the State and Contractor.
2.18. Subcontractors will need to submit the required subcontractor reporting forms and be
approved by the contract coordinator before they can perform any duties as a part of the
contract.
2.19. Contractors shall not utilize state-owned equipment or property to perform any part of these
services.
2.20. The Contractor will comply with all Federal, State, County and City regulations.
2.21. The Contractor shall comply with public law, ordinances and requirements respecting the
work; obtain and pay for all required permits and comply with regulation of any insurance
company which issues a policy on any part of the work done on site. All work shall be done in
such a manner as not to interfere with the State’s operating functions. The Contractor and
his/her employees shall familiarize and comply with all posted rules.
2.22. The State may supply the ice melt that will be used on the sidewalks by request. Contractors
are to coordinate the work with the facility if sidewalks need to be maintained on a case-by-
case basis.
2.23. A security background check will be mandatory to perform these services as requested at
each location.
2.24. An “Event” as noted on the individual Price Schedule is defined as an onsite visit by the
contractor for the purpose of snow removal, salt/sand or other requested services by the
facility such as hauling, piling, or cleanup. There may be multiple events or on-site visits by the
contractor during a snowstorm.
3. GENERAL REQUIREMENTS:
3.1. PRICING: Bidders must price the terms of this solicitation at their best pricing. Any and all costs
that Bidder wishes the State to consider must be submitted for consideration. If applicable, all
equipment pricing is to include F.O.B. delivery to the ordering facility. No request for extra
delivery cost will be honored. All equipment shall be delivered assembled, serviced, and ready
for immediate use, unless otherwise requested by the State.
3.1.1. Prices and/or rates shall remain firm for the initial term of the contract. The pricing policy
submitted by Bidder must (i) be clearly structured, accountable, and auditable and (ii) cover
the full spectrum of materials and/or services required.
3.1.2. Cooperative Agreements. Bidders that have been awarded similar contracts through a
competitive bidding process with another state and/or cooperative are welcome to submit
the pricing in response to this solicitation.
3.2. STATEMENT OF RIGHTS: The State shall have the authority to evaluate Responses and select
the Bidder(s) as may be determined to be in the best interest of the State and consistent with the
goals and performance requirements outlined in this RFP. The State of Vermont reserves the
right to obtain clarification or additional information necessary to properly evaluate a proposal.
Failure of bidder to respond to a request for additional information or clarification could result in
rejection of that bidder's proposal. To secure a project that is deemed to be in the best interest of
the State, the State reserves the right to accept or reject any and all bids, in whole or in part, with
or without cause, and to waive technicalities in submissions. The State also reserves the right to
make purchases outside of the awarded contracts where it is deemed in the best interest of the
State.
3.2.1. Best and Final Offer (BAFO). At any time after submission of Responses and prior to the
final selection of Bidder(s) for Contract negotiation or execution, the State may invite
Bidder(s) to provide a BAFO. The state reserves the right to request BAFOs from only
Revised: February 13, 2026
those Bidders that meet the minimum qualification requirements and/or have not been
eliminated from consideration during the evaluation process.
3.2.2. Presentation. An in-person or webinar presentation by the Bidder may be required by the
State if it will help the State’s evaluation process. The State will factor information
presented during presentations into the evaluation. Bidders will be responsible for all costs
associated with providing the presentation.
3.3. CONFLICTS OF INTEREST:
3.3.1. Organizational Conflict of Interest (OCOI): An OCOI arises when a bidder as a
business entity has interests (for example, customers, partners, contracts) that could
undermine, or reasonably be perceived to undermine, its faithful and unbiased
performance of a contract with the State that may result from this solicitation.
3.3.2. Personal Conflict of Interest (PCOI): A PCOI arises when an interest held by an
individual, agent or employee of a bidder could undermine, or reasonably be perceived to
undermine, its faithful and unbiased performance of a contract with the State that may
result from this solicitation.
3.3.3. Requirements: The State does not seek to contract with any individual or business entity
having a conflict of interest which cannot be mitigated to the State’s satisfaction. To
ensure the State’s awareness of actual, potential, or reasonably perceived PCOIs and
OCOIs, bidders shall:
a) Prior to submitting a proposal, conduct an internal review of its current affiliations and
activities and identify actual, potential, or reasonably perceived PCOIs or OCOIs relative
to a contract with the State that may result from this solicitation.
b) Disclose in your proposal any actual or potential PCOI or OCOI or the existence of any
facts that may cause a reasonably prudent person to perceive a PCOI or OCOI with
respect to a contract with the State that may result from this solicitation. Disclose, also,
any actions proposed to mitigate the PCOI or OCOI.
3.3.4. The State shall have sole discretion to determine whether a PCOI or OCOI can be
mitigated to the State’s satisfaction and may discuss the conflict with the bidder if and to
the extent the State deems discussion necessary to its determination. The State reserves
the right to (a) reject from further consideration any proposal having a PCOI or OCIO that
cannot be mitigated to the State’s full satisfaction and (b) terminate a contract upon
discovery that a contractor failed to disclose facts pertaining to a PCOI or OCOI in its
proposal, or otherwise misrepresented relevant information to the State.
3.4. WORKER CLASSIFICATION COMPLIANCE REQUIREMENTS: In accordance with Section 32
of The Vermont Recovery and Reinvestment Act of 2009 (Act No. 54), Bidders must comply with
the following provisions and requirements.
3.4.1. Self Reporting: For bid amounts exceeding $250,000.00, Bidder shall complete the
appropriate section in the attached Certificate of Compliance for purposes of self-reporting
information relating to past violations, convictions, suspensions, and any other information
related to past performance relative to coding and classification of workers. The State is
requiring information on any violations that occurred in the previous 12 months.
3.4.2. Subcontractor Reporting: For bid amounts exceeding $250,000.00, Bidders are hereby
notified that upon award of contract, and prior to contract execution, the State shall be
provided with a list of all proposed subcontractors and subcontractors’ subcontractors,
together with the identity of those subcontractors’ workers compensation insurance
providers, and additional required or requested information, as applicable, in accordance
Revised: February 13, 2026
with Section 32 of The Vermont Recovery and Reinvestment Act of 2009 (Act No. 54).
This requirement does not apply to subcontractors providing supplies only and no labor to
the overall contract or project. This list MUST be updated and provided to the State as
additional subcontractors are hired. A sample form is available online at
http://bgs.vermont.gov/purchasing-contracting/forms. The subcontractor reporting form
is not required to be submitted with the bid response.
3.5. EXECUTIVE ORDER 05-16: CLIMATE CHANGE CONSIDERATIONS IN STATE
PROCUREMENTS:
For bid amounts exceeding $25,000.00 Bidders are requested to complete the Climate Change
Considerations in State Procurements Certification, which is included in the Certificate of
Compliance for this RFP.
After consideration of all relevant factors, a bidder that demonstrates business practices that
promote clean energy and address climate change as identified in the Certification, shall be
given favorable consideration in the competitive bidding process. Such favorable consideration
shall be consistent with and not supersede any preference given to resident bidders of the State
and/or products raised or manufactured in the State, as explained in the Method of Award
section. But, such favorable consideration shall not be employed if prohibited by law or other
relevant authority or agreement.
3.6. METHOD OF AWARD: Awards will be made in the best interest of the State. The State may
award one or more contracts and reserves the right to make additional awards to other compliant
bidders at any time if such award is deemed to be in the best interest of the State. All other
considerations being equal, preference will be given first to resident bidders of the state and/or to
products raised or manufactured in the state, and then to bidders who have practices that
promote clean energy and address climate change, as identified in the applicable Certificate of
Compliance.
3.6.1. Evaluation Criteria: Consideration shall be given to the Bidder’s project approach and
methodology, qualifications and experience, ability to provide the services within the
defined timeline, cost, and/or success in completing similar projects, as applicable, and to
the extent specified below.
3.6.1.1. Total Price (Fixed or Hourly)
3.6.1.2. Experience
3.6.1.3. Performance / Means and Methods
3.7. CONTRACT NEGOTIATION: Upon completion of the evaluation process, the State may select
one or more bidders with which to negotiate a contract, based on the evaluation findings and
other criteria deemed relevant for ensuring that the decision made is in the best interest of the
State. In the event State is not successful in negotiating a contract with a selected bidder, the
State reserves the option of negotiating with another bidder, or to end the proposal process
entirely.
3.8. COST OF PREPARATION: Bidder shall be solely responsible for all expenses incurred in the
preparation of a response to this RFP and shall be responsible for all expenses associated with
any presentations or demonstrations associated with this request and/or any proposals made.
3.9. CONTRACT TERMS: The selected bidder(s) will be expected to sign a contract with the State,
including the Standard Contract Form and Attachment C as attached to this RFP for reference. If
IT Attachment D is included in this RFP, terms may be modified based upon the solution
proposed by the Bidder, subject to approval by the Agency of Digital Services.
3.9.1. Business Registration. To be awarded a contract by the State of Vermont a bidder
(except an individual doing business in his/her own name) must be registered with the
Vermont Secretary of State’s office Vermont Secretary of State - Business Services
Revised: February 13, 2026
Division and must obtain a Contractor’s Business Account Number issued by the Vermont
Department of Taxes http://tax.vermont.gov/ .
3.9.2. The contract will obligate the bidder to provide the services and/or products identified in its
bid, at the prices listed.
3.9.3. Payment Terms. Percentage discounts may be offered for prompt payments of invoices;
however, such discounts must be in effect for a period of 30 days or more in order to be
considered in making awards.
3.9.4. Retainage. In the discretion of the State, a contract resulting from this RFP may provide
that the State withhold a percentage of the total amount payable for some or all
deliverables, such retainage to be payable upon satisfactory completion and State
acceptance in accordance with the terms and conditions of the contract.
3.9.5. Quality. If applicable, all products provided under a contract with the State will be new
and unused, unless otherwise stated. Factory seconds or remanufactured products will
not be accepted unless specifically requested by the purchasing agency. All products
provided by the contractor must meet all federal, state, and local standards for quality and
safety requirements. Products not meeting these standards will be deemed unacceptable
and returned to the contractor for credit at no charge to the State.
4. CONTENT AND FORMAT OF RESPONSES: The content and format requirements listed below are
the minimum requirements for State evaluation. These requirements are not intended to limit the
content of a Bidder’s proposal. Bidders may include additional information or offer alternative
solutions for the State’s consideration. However, the State discourages overly lengthy and costly
proposals, and Bidders are advised to include only such information in their response as may be
relevant to the requirements of this solicitation.
4.1. Unsolicited Bidder-Confidential Information Prohibited. Bidders are hereby expressly
directed not to include any confidential information in their proposal submissions, except as
specifically permitted below. By submitting a proposal in response to this RFP, bidders
acknowledge and agree to abide by the terms and conditions outlined in this document,
including the prohibition on submitting confidential information. This prohibition reduces the
burden on the State while preventing bidder-confidential information from entering the public
record.
4.2. Disclosure under Public Records Act. All information received by the State in response to
this solicitation will become part of the contract file and subject to public disclosure in
accordance with the State’s Public Records Act, 1 V.S.A. § 315 et seq. The State may also
choose to publicly post responses to this solicitation and the resulting agreement(s), following
conclusion of this procurement process.
4.3. Unsolicited Confidential Materials. The State intends to redact or withhold only those
confidential materials specifically requested below. All other materials, including those marked
as confidential by bidders, are subject to disclosure if requested under the Public Records Act,
or public posting.
4.4. State Not Responsible for Disclosure of Unmarked Bidder-Confidential Information. It is
the sole responsibility of the bidder to ensure that, other than where specifically directed or
permitted by this RFP and accordingly marked as described below, no information that should
not be publicly disclosed is included in their proposal materials, including any 1) trade secrets or
intellectual property, 2) proprietary financial or business information, 3) personal information, or
4) any other information that should not be disclosed to the public. For example, bidders should
avoid including specific details of their proprietary technologies or methodologies that they
consider confidential, and any references to previous client engagements should be presented
in a manner that does not disclose the client's confidential information.
4.5. The bid should include a Cover Letter and Technical Response and Price Schedule.
Revised: February 13, 2026
4.6. COVER LETTER:
4.6.1. Exceptions to Contract Terms and Conditions. If a bidder wishes to propose an exception
to any terms and conditions set forth in the Standard Contract Form and its attachments,
such exceptions must be included in the cover letter to the RFP response. Failure to note
exceptions when responding to the RFP will be deemed to be acceptance of the State
contract terms and conditions. If exceptions are not noted in the response to this RFP but
raised during contract negotiations, the State reserves the right to cancel the negotiation if
deemed to be in the best interests of the State. Note that exceptions to contract terms
may cause rejection of the proposal, and that the State’s non-rejection of a proposal on
this basis does not indicate acceptance of the exceptions.
4.7. TECHNICAL RESPONSE. In response to this RFP, a bidder shall:
4.7.1. Provide details concerning your form of business organization, company size and
resources.
4.7.2. Describe your capabilities and particular experience relevant to the RFP requirements.
4.7.3. If you have experience working with the State of Vermont, identify all current or past State
projects. Provide the name of the Vermont department or agency and the project title or a
brief description of the work. Do not include references or statements from State of
Vermont agencies or employees.
4.7.4. Identify the names of all subcontractors you intend to use, the portions of the work the
subcontractors will perform, and address the background and experience of the
subcontractor(s), in response to the questions described above in this section.
4.8. REFERENCES. Provide the names, addresses, and phone numbers of at least three companies
with whom you have transacted similar business in the last 12 months. You must include contact
names who can talk knowledgeably about performance. Do not list a State of Vermont agency or
employee as a reference.
4.9. REPORTING REQUIREMENTS: Provide a sample of any reporting documentation that may be
applicable to the Detailed Requirements of this RFP.
4.10. PRICE SCHEDULE: Bidders shall submit their pricing information in the Price Schedule
attached to the RFP.
4.11. CERTIFICATE OF COMPLIANCE: This form must be completed and submitted as part of
the response for the proposal to be considered valid.
5. SUBMISSION INSTRUCTIONS:
5.1. CLOSING DATE: Bids must be received by the State by the due date specified on the front
page of this RFP. Late bids will not be considered.
5.1.1. The State may, for cause, issue an addendum to change the date and/or time when bids
are due. If a change is made, the State will inform all bidders by posting at the webpage
indicated on the front page of this RFP.
5.1.2. There will not be a public bid opening. However, the State will record the name, city and
state for any and all bids received by the due date.
5.2. ELECTRONIC BIDS ONLY: All bids under this RFP must be submitted electronically in
accordance with the submission requirements herein.
Revised: February 13, 2026
5.2.1. Electronic bids will be accepted via email submission to BGS.VTBids@vermont.gov. The
subject line of the email submission must reference the Project Title as indicated on the
front page of this RFP.
5.2.1.1. Bids must consist of a single email with a single, digitally searchable PDF attachment
containing all components of the bid. Multiple emails and/or multiple attachments will
not be accepted.
5.2.1.2. There is an attachment size limit of 40 MB. It is the Bidder’s responsibility to
compress the PDF file containing its bid if necessary in order to meet this size
limitation. It is also the Bidder's responsibility to ensure that their own email system
can send and receive messages up to this size.
6. BID SUBMISSION CHECKLIST:
✓ Cover Letter
✓ Technical Response
✓ Redacted Technical Response, if applicable
✓ References
✓ Price Schedule
✓ Signed Certificate of Compliance
7. ATTACHMENTS:
7.1. Certificate of Compliance
7.2. Price Schedule
7.3. Worker Classification Compliance Requirement; Subcontractor Reporting Form
7.4. SAMPLE Standard State Contract with its associated attachments, including but not limited to,
Attachment C: Standard State Provisions for Contracts and Grants (February 13, 2026)
7.5. Site Maps
7.5.1. Montpelier State Office Complex – Downtown Montpelier
7.5.2 13 Green Mountain Drive
7.5.3. Montpelier Department of Labor – 5 Green Mountain Drive
7.5.4. Middlesex Central Services Complex - 1078 US Rt. 2
7.5.5. Middlesex Jamieson Building - 409 US Rt. 2
7.5.6. Pittsford Academy – 317 Academy Road
7.5.7. Rutland Courthouse – 9 Merchants Row
7.5.8. Marble Valley Regional Correctional Facility – 167 State Drive, Rutland
7.5.9. Southern State Correctional Facility – 700 Charlestown Road, Springfield
Revised: February 13, 2026
RFP: 2026 BGS Winter Weather Property Maintenance Services
DATE: _____________
Page 1 of 4
CERTIFICATE OF COMPLIANCE
For your bid to be considered valid, this form must be completed in its entirety, executed by a
duly authorized representative of the bidder, and submitted as part of the response to the
proposal.
A. NON COLLUSION: Bidder hereby certifies that the prices quoted have been arrived at without
collusion and that no prior information concerning these prices has been received from or given to
a competitive company. If there is sufficient evidence to warrant investigation of the bid/contract
process by the Office of the Attorney General, bidder understands that this paragraph might be
used as a basis for litigation.
B. CONTRACT TERMS: Bidder hereby acknowledges that is has read, understands and agrees to
the terms of this RFP, including Attachment C: Standard State Contract Provisions, and any other
contract attachments included with this RFP.
C. WORKER CLASSIFICATION COMPLIANCE REQUIREMENT: In accordance with Section 32 of
The Vermont Recovery and Reinvestment Act of 2009 (Act No. 54), the following provisions and
requirements apply to Bidder when the amount of its bid exceeds $250,000.00.
Self-Reporting. Bidder hereby self-reports the following information relating to past violations,
convictions, suspensions, and any other information related to past performance relative to
coding and classification of workers, that occurred in the previous 12 months.
Summary of Detailed Information Date of Notification Outcome
Subcontractor Reporting. Bidder hereby acknowledges and agrees that if it is a successful
bidder, prior to execution of any contract resulting from this RFP, Bidder will provide to the State a
list of all proposed subcontractors and subcontractors’ subcontractors, together with the identity of
those subcontractors’ workers compensation insurance providers, and additional required or
requested information, as applicable, in accordance with Section 32 of The Vermont Recovery and
Reinvestment Act of 2009 (Act No. 54), and Bidder will provide any update of such list to the State
as additional subcontractors are hired. Bidder further acknowledges and agrees that the failure to
submit subcontractor reporting in accordance with Section 32 of The Vermont Recovery and
Reinvestment Act of 2009 (Act No. 54) will constitute non-compliance and may result in
cancellation of contract and/or restriction from bidding on future state contracts.
Revised: February 13, 2026
RFP: 2026 BGS Winter Weather Property Maintenance Services
DATE: _____________
Page 2 of 4
D. Executive Order 05 – 16: Climate Change Considerations in State Procurements
Certification
Bidder certifies to the following (Bidder may attach any desired explanation or
substantiation. Please also note that Bidder may be asked to provide documentation for
any applicable claims):
1. Bidder owns, leases or utilizes, for business purposes, space that has received:
❑ Energy Star® Certification
❑ LEED®, Green Globes®, or Living Buildings Challenge℠ Certification
❑ Other internationally recognized building certification:
____________________________________________________________________________
2. Bidder has received incentives or rebates from an Energy Efficiency Utility or Energy
Efficiency Program in the last five years for energy efficient improvements made at bidder’s
place of business. Please explain:
_____________________________________________________________________________
3. Please Check all that apply:
❑ Bidder can claim on-site renewable power or anaerobic-digester power (“cow-power”). Or
bidder consumes renewable electricity through voluntary purchase or offset, provided no
such claimed power can be double-claimed by another party.
❑ Bidder uses renewable biomass or bio-fuel for the purposes of thermal (heat) energy at its
place of business.
❑ Bidder’s heating system has modern, high-efficiency units (boilers, furnaces, stoves, etc.),
having reduced emissions of particulate matter and other air pollutants.
❑ Bidder tracks its energy consumption and harmful greenhouse gas emissions. What tool is
used to do this? _____________________
❑ Bidder promotes the use of plug-in electric vehicles by providing electric vehicle charging,
electric fleet vehicles, preferred parking, designated parking, purchase or lease incentives,
etc..
❑ Bidder offers employees an option for a fossil fuel divestment retirement account.
❑ Bidder offers products or services that reduce waste, conserve water, or promote energy
efficiency and conservation. Please explain:
____________________________________________________________________________
____________________________________________________________________________
4. Please list any additional practices that promote clean energy and take action to address
climate change:
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
Revised: February 13, 2026
RFP: 2026 BGS Winter Weather Property Maintenance Services
DATE: _____________
Page 3 of 4
E. Executive Order 02 – 22: Solidarity with the Ukrainian People
❑ By checking this box, Bidder certifies that none of the goods, products, or materials offered in
response to this solicitation are Russian-sourced goods or produced by Russian entities. If Bidder
is unable to check the box, it shall indicate in the table below which of the applicable offerings are
Russian-sourced goods and/or which are produced by Russian entities. An additional column is
provided for any note or comment that you may have.
Provided
Equipment or Product Note or Comment
F. Certification Regarding Use of Contract Funds for Lobbying - Applicable to contracts over $100,000.00
when federal monies are involved - this clause must be included in all subcontracts over $100,000.00.
1. The prospective contractor certifies, to the best of his or her knowledge and belief, under the penalties of
perjury under the laws of the State of Vermont and the United States that on behalf of the person, firm,
association, or corporation he or she represents, that:
a. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of any Federal agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any Federal grant, the making of any
Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
b. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any Federal agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection
with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and
submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.
2. This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making or
entering into this transaction imposed by 31 U.S.C. 1352. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each
such failure.
3. The prospective contractor also agrees that they shall require that the language of this certification be
included in all lower tier subcontracts, which exceed $100,000 and that all such recipients shall certify and
disclose accordingly.
Revised: February 13, 2026
RFP: 2026 BGS Winter Weather Property Maintenance Services
DATE: _____________
Page 4 of 4
Bidder Name: Contact Name:
Address: Fax Number:
Telephone:
E-Mail:
By: Name:
Signature of Bidder (or Representative) (Type or Print)
END OF CERTIFICATE OF COMPLIANCE
Revised: February 13, 2026
PRICE SCHEDULE
Montpelier State Office Complex - Includes 11 and 13 Green Mountain Drive
A. Equipment and Labor (includes operator):
Deliverable Description Hourly Fixed
Price
Estimated
Maximum Hours
Total
Compact Wheel Loader (25 to 90hp) $ 150 $
Mid-Size Wheel Loader (99hp or more) $ 150 $
Skid Steer (60 to 121hp) $ 100 $
Plow Truck (includes sander) $ 200 $
Small Dump Truck (3 to 6 cubic yards) $ 200 $
Large Dump Truck (8 cubic yards or more) $ 200 $
Manual Labor (Shovel, Ice Scrape, Spread Salt) $ 75 $
Mechanical Labor (Snow Blower, Power Shovel) $ 75 $
Total Equipment Cost (3 Years): $
B. Materials:
Service Category/Title of Positions Cost per Unit
Estimated
Maximum
Amount
Total
Salt $ 250 Ton $
Sand/Salt Mix $ 150 Cubic Yard $
Additional Materials:
Gravel $ 50 Ton $
Topsoil $ 50 Cubic Yard $
Total Cost for Materials (3 Years): $
C. This contract may be extended to (1) one additional 24-month period with mutual agreement
between both parties at a rate not to exceed consumer price index for all urban consumers (CPI-U)
for the previous twenty-four (24) months and adjusted through an executed contract amendment.
Name of Bidder:
Signature of Bidder:
Date:
Revised: February 13, 2026
PRICE SCHEDULE
5 Green Mountain Drive Montpelier, VT 05602 – Department of Labor
A. Fixed Price Deliverables: multiply fixed event price by estimated maximum events then add Total Price
for Total Project Cost (2 years).
Deliverable Description Fixed Price
Estimated
Maximum
Events
Total Price
Plow Lots and Drives $ 180 $
Salt Lots and Drives $ 210 $
Sand/Salt Lots and Drives $ 75 $
Total Project Cost (3 years): $
B. Hourly Labor Rates: Includes equipment and Operator (this section will not affect total bid price)
Service Category/Title of Positions Hourly Rate
Manual Labor (Shovel, Ice Scrape, Spread Salt) $
Mechanical Labor (Snow Blower, Power Shovel, Salt Spreader) $
Compact Wheel Loader (25 to 80 hp) $
Mid-Size Wheel Loader (100 hp or more) $
Skid Steer (60 to 121 hp) $
Small Dump Truck (3 to 6 cubic yards) $
Large Dump Truck (10 cubic yards or more) $
List Additional Equipment & Rates Below if Necessary:
$
$
$
$
C. This contract may be extended to (1) one additional 24-month period with mutual agreement
between both parties at a rate not to exceed consumer price index for all urban consumers (CPI-U)
for the previous twenty-four (24) months and adjusted through an executed contract amendment.
Name of Bidder:
Signature of Bidder:
Date:
Revised: February 13, 2026
PRICE SCHEDULE
1078 U.S. Route 2 Middlesex, VT 05602 – General Services Building
A. Fixed Price Deliverables: multiply fixed event price by estimated maximum events then add Total Price
for Total Project Cost (2 years).
Deliverable Description Fixed Price
Estimated
Maximum
Events
Total Price
Plow Lots and Drives $ 180 $
Salt Lots and Drives $ 210 $
Sand/Salt Lots and Drives $ 75 $
Total Project Cost (3 years): $
B. Hourly Labor Rates: Includes equipment and operator (this section will not affect total bid price)
Service Category/Title of Positions Hourly Rate
Manual Labor (Shovel, Ice Scrape, Spread Salt) $
Mechanical Labor (Snow Blower, Power Shovel, Salt Spreader) $
Compact Wheel Loader (25 to 80 hp) $
Mid-Size Wheel Loader (100 hp or more) $
Skid Steer (60 to 121 hp) $
Small Dump Truck (3 to 6 cubic yards) $
Large Dump Truck (10 cubic yards or more) $
List Additional Equipment & Rates Below if Necessary:
$
$
$
C. This contract may be extended to (1) one
- Issue Date
- Jul 31, 2026
- Due Date Raw
- 08/14/2026 04:30PM
- Detail Fetched
- Yes
- Questions Due Raw
- 08/07/2026 04:30PM
