ON-CALL CULTURAL RESOURCE ASSESSMENT AND TRIBAL RESOURCES

Valley Water requires experienced, and qualified  Cultural Resources, Paleontological Resources, and Tribal Cultural Resources firms to provide  a full range of on-call cultural, paleontological, and tribal cultural resources assessment, investigation, compliance, monitoring, and consultation-support services for Valley Water’s Stream Maintenance Program projects.

A.     The Santa Clara Valley Water District (Valley Water) implements a number of capital and operational projects and programs to meet its mission and goals in water supply, flood protection and watershed stewardship. The on-call services provided pursuant to  this Agreement will augment the services of Valley Water staff and provide additional On-Call Cultural Resource Assessment and Tribal Resources services as needed.

B.     Provide Valley Water with qualified on-call capacity to complete cultural resources, paleontological resources, and tribal cultural resources assignments in accordance with each authorized Task Order, the current Stream Maintenance Program (SMP) permits and Best Management Practices (BMPs), and applicable environmental compliance requirements.

C.    Complete desktop reviews, field investigations, consultation support, monitoring, and reporting within Task Order schedules so that SMP maintenance activities can proceed without avoidable cultural resources compliance delays.

D.    Provide complete, technically defensible work products that meet the objective acceptance criteria in this Exhibit A, incorporate Valley Water consolidated comments, and are suitable for submittal to reviewing agencies when requested.

E.     Support Valley Water-led tribal consultation and coordination while preserving government-to-government relationships, respecting confidentiality, and clearly identifying decisions or commitments that must be made by Valley Water.

F.     Immediately communicate discoveries and other critical issues, establish or recommend appropriate protective measures, and provide documented recommendations before affected work resumes.

G.    All Services required pursuant to this Agreement will be provided only on an as-needed/as-requested basis by the issuance of an authorized Task Order by the Valley Water to the Consultant.  A project scope will be developed for each task order, including deliverables for a total not-to-exceed amount. No work will be performed without a task order. The Consultant will perform services on a Task Order Basis as authorized by the VW PM, as set forth in the Standard On-Call Consultant Agreement, Section Twelve, Miscellaneous Provisions, subsection 13. Task Orders.

Details
Minimum Qualifications:
The following qualifications are the minimum required qualifications that a Proposer must meet for a proposal to be considered responsive:  

·       The Proposer or Proposer’s employees shall have 5 years of experience providing cultural resource assessment and tribal resources services for projects of similar scope and complexity to the services described in Section 5, Preliminary Scope of Services.

·       The Proposer or Proposer’s employees shall have experience in cultural and paleontological resource identification and evaluation.

·       The Proposer or Proposer’s employees shall have experience in coordinating activities with California Native American tribes and designated contacts, as required.

·       The Proposer or Proposer’s employees shall have experience with inadvertent discoveries of resources and construction “stopped work” situations.

·       The Proposer’s key staff shall possess the certifications, licenses, qualifications, or affiliations required to perform the cultural and paleontological services.

·       The Proposer shall possess knowledge of applicable regulations and codes, including the National Historic Preservation Act and Section 106 requirements, and be familiar with local conditions in Santa Clara County.

Notes
Additional RFP Timeline information:
Submittals for RFP Questions due by 2 PM on October 23, 2026
Valley Water Response to Questions will be posted on October 30, 2026
Oral Interviews Tentatively Scheduled for the week of December 14, 2026

Procurement Portal Support:
Issues regarding the SCVWD Procurement Portal, account registration, and/or electronic submittal, should be directed to PlanetBids, in a timely manner that does not impact your proposal submittal. Contact the PlanetBids Vendor Line Support at:

SCVWD Procurement Portal: https://vendors.planetbids.com/portal/48397/portal-home
Phone: (818) 992-1771
Business Hours: 5:00 a.m. – 5:00 p.m. / M – F (PST)

Additional Details
Department: Consultant Contracts Services Unit #820
Pre-Bid Meeting: October 21, 2026 at 11:00 AM
Q&A Deadline: October 23, 2026 at 2:00 PM
Required Submittals: Cost File, Response File, Client References - 1 of 3 (Must upload in MSWord, 1 File Per Reference)(required), Client References - 2 of 3 (Must upload in MSWord, 1 File Per Reference)(required), Client References - 3 of 3 (Must upload in MSWord, 1 File Per Reference)(required), Key Personnel & Subconsultant (Must upload in MSWord, Do not include any add'l info)(required), Non-Collusion Declaration (required), Exceptions List (required), Conflict of Interest Disclosure (required), W-9 Certification (required), RFP Document Submittal Checklist (A&E)(required), Cost Proposal (required), Resumes (required)