City of PhoenixIssuing agency·Phoenix, AZ·via the City of Phoenix OpenGov procurement portalThe City of Phoenix invites sealed offers for Emergency Power Supply Systems Preventative Maintenance, Testing and Repair Services.
The Effective Date of this Agreement will be upon final signature and recording by the City Clerk’s department.
The Commencement Date of this Agreement will be upon December 1, 2026 which is on or after the ordinance approved start date or the contract term start date that the Phoenix City Council approves or the Effective Date, whichever is later.
The term of this Agreement will be for five years, beginning on the Commencement Date, with no options to extend.
This solicitation is available through the City’s Procurement Portal. For technical support issues related to the City's Procurement Portal, Offeror may use the support bubble on the bottom right, or email procurement-support@opengov.com for any assistance. For other issues related to this solicitation please contact the procurement officer listed under Contact Information.
Notwithstanding the foregoing, this Agreement will terminate upon
the earliest occurrence: by reaching the end of the term including any extensions exercised, or termination pursuant to the provisions of this Agreement.
Background
The City of Phoenix relies on its Emergency Power Supply Systems, including Industrial Generators and Automatic Transfer Switches (ATS), to maintain essential services during utility outages, extreme weather events, and planned electrical work. These systems ensure that key public operations, safety functions, and facility infrastructure remain powered without interruption when normal electrical service is unavailable.
Because these assets operate in demanding conditions and may remain idle for long periods between events, regular preventative maintenance is critical. Components such as engines, fuel systems, batteries, cooling systems, and ATS controls can degrade over time due to heat, dust, vibration, and environmental exposure common in the Phoenix area. Without consistent inspection, testing, and timely repairs, the risk of system failure increases potentially impacting public services and operational readiness.
This project seeks a qualified vendor who can provide dependable maintenance and repair services that keep the City’s emergency power systems fully functional, compliant, and ready for immediate operation. Clear communication, thorough documentation, proactive issue identification, and strong technical expertise will be key factors in ensuring long-term reliability. A vendor who excels in these areas will help the City minimize downtime, reduce unexpected repair costs, and maintain confidence in the performance of its emergency power infrastructure.
Timeline
Solicitation Issue Date:
September 11, 2026
Pre-Offer Conference (Non-Mandatory):
September 18, 2026, 10:00am
Pre-Offer Conference Link:
Join meeting: https://teams.microsoft.com/meet/248707633280270?p=ulY4Qef55g5HF3FXGo
Meeting ID: 248 707 633 280 270
Passcode: 8Dp95F57
Join on a video conferencing device
Tenant key: cityofphoenix@m.webex.com
Video ID: 118 896 334 7
Written Inquiries Due Date:
September 25, 2026, 2:00pm
Offer Due Date:
October 23, 2026, 2:00pm
Attached documents:
• Emergency_Power_Supply_Systems_[Industrial_Generators_and_Automatic_Transfer_Switch]_Preventative_Maintenance,_Testing_and_Repair_Services.pdf
• A - Aviation Supplemental Terms
• B - Aviation Equipment List
• C - Convention Center Equipment List
• D - Public Works Equipment List
• E - WSD ATS Equipment List
• F - WSD ATS SPECS
• G - WSD Generator Equipment List
• H - WSD Generator SPECS
• I - Citywide Equipment List - Spreadsheet
The vendor will provide preventative maintenance, inspection, testing and repair services for the City's emergency power systems including industrial generators and automatic transfer switches, covering engines, fuel systems, batteries, cooling systems and ATS controls to keep systems fully functional, compliant and ready for immediate operation during utility outages, extreme weather events and planned electrical work across Aviation, Convention Center, Public Works and Water Services facilities.
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Source: City of Phoenix (project IFB-26-0395), retrieved via the City of Phoenix OpenGov procurement portal. View the official posting, and always confirm requirements and deadlines with the issuing agency.
