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Addendum #1
Sep 18, 2026 11:49 AM
Addendum One to RQS26-0612
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- Entries
- Title
"Addenda & Notices issued following the posting of the project"
- Title
"Addendum One to RQS26-0612"
- Due Text
- Wednesday, October 14, 2026 2:00pm
- Posted At
- Mon, Sep 14, 2026 4:58 PM
- Documents
- Design_Services_for_Orlando_Flood_Mitigation_by_Drainwell_Replacement_(Block_Grant)_(Addendum_#1_Revision).pdf, A - Exhibit-1-Drainwell_Inspection_Reports, B - Exhibit_-2_-_Sample_Agreement_for_RQS26-0612, #1 Addendum One
- Numeric Id
- 302073
- Description
- The City of Orlando ("City") is seeking Qualifications Statements from interested Consultants registered in the State of Florida to provide Professional Engineering Services pursuant to Section 471.023 of the Florida Statutes for RQS26-0612 Design Services for Orlando Flood Mitigation by Drainwell Replacement (Block Grant) which will be funded through the Orange County Community Development Block Grant Disaster Recovery (CDBG-DR) Program and is subject to the requirements of 24 CFR Part 570, 2 CFR Part 200, and Pub. Law 117-328 (Hurricane Ian Funding). Respondents which are business organizations must be filed with and registered in the State of Florida to provide Engineering Services pursuant to Section 471.023 of the Florida Statutes as of the due date for submission of Qualification Statements.
Background
The highly developed urban core of Orlando was built prior to the National Flood Insurance Program, the state's first building code and state stormwater regulations. During the unusually wet periods of 1926-28 and 1948, 1954, 1959-60 and 1964, many drainage wells were drilled in landlocked areas to reduce surface water and mitigate flooding. There were few restrictions on drilling of drainage wells until 1966; since that time, permits have been issued for repair or replacement drainwells only. Based on hydraulic and hydrology modeling, drainage wells can lower flood stages and reduce or eliminate flood risk to properties where there are few alternatives to flood mitigation. The technology has largely remained uniform over the past century.
Even with regular maintenance, these wells over time live out their useful life. With the aid of video technology, it's possible to determine whether a well that has become clogged shows signs of the casing failing, and whether it can be repaired or needs to be abandoned. When a well is abandoned, Florida Department of Environmental Protection (FDEP) can permit a replacement well near the abandoned one.
The project focuses on 13 drainage wells located in low-to-moderate income urbanized areas. These were constructed between 1904 and 1960. Some of the drainwells have been paved over or abandoned, while others are blocked and might possibly be repaired rather than replaced. An initial assessment of any accessible wells will be conducted to determine whether repair is feasible. Permits for replacement wells will be obtained and design of new wells completed. New wells will be drilled and baffle boxes installed where practicable in order to protect water quality.
Timeline
Publication:
September 13, 2026
• Orlando Sentinel
Release Project Date:
September 14, 2026
- Contact Phone
- 321-247-7568
- Document Text
- Post Information
Posted At:
Mon, Sep 14, 2026 4:58 PM
Sealed Bid Process:
Yes (Bids Sealed / Pricing Sealed)
Private Bid:
No
1. INTRODUCTION
1.1. Summary
The City of Orlando ("City") is seeking Qualifications Statements from interested Consultants registered in the State of Florida to provide Professional Engineering Services pursuant to Section 471.023 of the Florida Statutes for RQS26-0612 Design Services for Orlando Flood Mitigation by Drainwell Replacement (Block Grant) which will be funded through the Orange County Community Development Block Grant Disaster Recovery (CDBG-DR) Program and is subject to the requirements of 24 CFR Part 570, 2 CFR Part 200, and Pub. Law 117-328 (Hurricane Ian Funding). Respondents which are business organizations must be filed with and registered in the State of Florida to provide Engineering Services pursuant to Section 471.023 of the Florida Statutes as of the due date for submission of Qualification Statements.
1.2. Background
The highly developed urban core of Orlando was built prior to the National Flood Insurance Program, the state's first building code and state stormwater regulations. During the unusually wet periods of 1926-28 and 1948, 1954, 1959-60 and 1964, many drainage wells were drilled in landlocked areas to reduce surface water and mitigate flooding. There were few restrictions on drilling of drainage wells until 1966; since that time, permits have been issued for repair or replacement drainwells only. Based on hydraulic and hydrology modeling, drainage wells can lower flood stages and reduce or eliminate flood risk to properties where there are few alternatives to flood mitigation. The technology has largely remained uniform over the past century.
Even with regular maintenance, these wells over time live out their useful life. With the aid of video technology, it's possible to determine whether a well that has become clogged shows signs of the casing failing, and whether it can be repaired or needs to be abandoned. When a well is abandoned, Florida Department of Environmental Protection (FDEP) can permit a replacement well near the abandoned one.
The project focuses on 13 drainage wells located in low-to-moderate income urbanized areas. These were constructed between 1904 and 1960. Some of the drainwells have been paved over or abandoned, while others are blocked and might possibly be repaired rather than replaced. An initial assessment of any accessible wells will be conducted to determine whether repair is feasible. Permits for replacement wells will be obtained and design of new wells completed. New wells will be drilled and baffle boxes installed where practicable in order to protect water quality.
1.3. Contact Information
Direct all questions and inquiries to the following:
William Resto, NIGP-CPP, FCCM
Purchasing Agent III
400 S Orange Ave
Orlando, FL 32801
Email: william.resto@orlando.gov
Phone: (407) 246-3635
Department:
Public Works
1.4. Timeline
Note: All time references in this solicitation are to City of Orlando local time on the date specified.
Publication:
September 13, 2026
• Orlando Sentinel
Release Project Date:
September 14, 2026
Question Submission Deadline:
October 2, 2026, 5:00pm
Submission Deadline:
October 14, 2026, 2:00pm
JOIN THE QUALIFICATION STATEMENTS OPENING.
Online: https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fmeet%2F22864391869882%3Fp%3DBBBSwuKgZVPT3C4pNw%26anon%3Dtrue&type=meet&deeplinkId=1cc3354c-a03c-4182-8f84-537299d3f62d&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true
Call into the virtual meeting by dialing this phone number: +1 321-247-7568
Once dialed-in and prompted, enter the Conference ID: 394 325 453#
2. LEGAL NOTICE
Notice of Request for Qualification Statements for RQS26-0612 Design Services for Orlando Flood Mitigation by Drainwell Replacement (Block Grant)
Pursuant to Section 287.055, Florida Statutes, and the policies and procedures of the City of Orlando, notice is hereby given that a Qualification Statement for Design Services for Orlando Flood Mitigation by Drainwell Replacement (Block Grant) for the City of Orlando and its affiliated agencies must be submitted electronically by 2:00 pm local time on Wednesday, October 14, 2026, in order for a Consultant to be considered for award of a contract. In order to submit a Qualification Statement in response to this solicitation, a firm must as of the due date for submittals be qualified and registered in the State of Florida to provide Engineering Services pursuant to Section 471.023 of the Florida Statutes in Florida as a business organization.
Consultants interested in submitting a Qualification Statement may download the Request for Qualification Statements (RQS) document from the City’s e-Procurement Portal at:
https://procurement.opengov.com/portal/orlando
Please be advised that you must maintain and update your e-Procurement Portal vendor file with the proper contact and email information at all times during the solicitation process. The City's e-Procurement Portal functions as a courtesy notification system, sending an email announcement to registered suppliers when additional documents or addenda to a solicitation occur. Unless a Consultant registers and downloads the solicitation directly from the City’s e-Procurement Portal, the notification system is not activated. It is the responsibility of the Consultant to check the City's e-Procurement Portal prior to submitting a Qualification Statement to ascertain if any addenda have been issued, to obtain all such addenda, and return executed addenda with the Qualification Statement if necessary.
In accordance with Section 287.055 (10), Florida Statutes, the City of Orlando declares that all or any portion of the documents and work papers prepared and submitted pursuant to this Notice of Request, shall be subject to reuse by the City.
This solicitation is issued by the City of Orlando on behalf of itself and its affiliated agencies, including but not limited to the Community Redevelopment Agency of the City of Orlando (“CRA”), the Downtown Development Board (“DDB”), and the Downtown South Neighborhood Improvement District (“DSNID”).
The City reserves the right to waive any informalities or irregularities in the selection process and to reject any or all Qualification Statements, or to re-advertise.
3. SOLICITATION INFORMATION
The Procurement and Contracts Division is the official source to obtain information relating to City of Orlando solicitations. It is incumbent on the Consultant to obtain solicitation and current award information prior to and after the scheduled opening date of a Request for Qualification Statements. Information is updated daily as it becomes available. An award, or recommendation of award, may be made at any time after the scheduled opening date of a Request for Qualification Statements. You may obtain award and other solicitation information in a variety of ways:
There are currently two Internet sites available to obtain RQS Advisory Committee rankings, Notice of Intended Action for award, and other information:
The City of Orlando Procurement and Contracts Division’s Website:
http://www.cityoforlando.net/procurement/solicitations/ If you are interested in obtaining solicitation information, copy and paste the above link into your web browser and click on Search Solicitations. Please remember that you must keep your registration information up to date in order to continue to receive notifications of solicitation opportunities that meet your commodity code selections.
Direct link to the City's e-Procurement Portal:
https://procurement.opengov.com/portal/orlando
You may visit the Procurement and Contracts Division during City business hours to obtain award information, solicitation packages, addenda, and other documents. Our office is located at: City of Orlando, City Hall, 400 South Orange Avenue, 4th Floor, Orlando, Florida 32801.
You may also call the Procurement and Contracts Division at (407) 246-2291, during normal business hours, to request award and other solicitation related information.
Consultants choosing to contact the Procurement and Contracts Division directly for information should still maintain an accurate and updated e-Procurement Portal vendor file with its proper contact and email information at all times during the solicitation process. Consultants will receive information from the City through the City's e-Procurement Portal throughout the course of the solicitation and selection process. The City shall not be responsible for a Consultant’s failure to create and properly maintain an e-Procurement Portal file and Consultants shall be deemed to have received all information posted on or transmitted by such system.
We appreciate your interest in doing business with the City of Orlando and wish you much success with your business ventures.
4. SCOPE OF SERVICES
4.1. Scope of Services
The Consultant shall be responsible for providing all engineering services necessary for the evaluation and relocation of referenced drainwells. Following presentation of the preliminary design plans to the City, the Consultant may be asked to produce a complete, detailed design that will culminate in a bidding package of construction plans and specifications for the drainwell relocation packages. The Consultant shall be responsible for providing the following services:
TASK 1 – CONDITIONS ASSESSMENT:
Subsurface Utility Survey: The Consultant shall identify a site-specific area and perform a ground penetrating radar (GPR) survey to assist the selection of the conceptual drainwell relocation.
Identification of Potential Well Locations: The Consultant shall base the conceptual relocation on the potable well site inventory and results of Subsurface Utility Survey.
Preparation of Well Inventory and Justification Letter: including a draft letter for review by City Staff, final letter to be prepared after comments and submission to FDEP.
Project Schedule: The Consultant based on the completed Conditions Assessment shall present to City Staff their recommendations to complete total project scope by Grant performance end date, February 2030.
With completion of Task 1 - Conditions Assessment, the Consultant and City will determine the schedule to complete project scope by the Grant performance end date, February 2030.
TASK 2 – DRAINWELL CONCEPTUAL DESIGN: Following conceptual approval by FDEP, the Consultant shall initiate tasks required to develop preliminary plans for abandonment and relocation or repair of existing drainwells. All technical reports, borings and geotechnical services shall be performed by qualified subconsultants under the Consultant’s direction. The deliverable for this effort shall be 60% design plans for review by City Staff. Components may include, but will not be limited to, the following:
Geotechnical Investigation: The Consultant shall coordinate and oversee the completion of a study including soil borings supporting the approved conceptual abandonment and relocation of existing drainwell.
Topographic Survey: The Consultant shall coordinate and oversee the completion of a topographic survey of the existing drainwell and proposed relocation will be located.
Test Borings: The Consultant shall coordinate and oversee the completion of test borings to confirm depth of casing installation.
Preliminary Design: The Consultant shall meet with City Staff to discuss the results of the condition assessment and technical reports gathered during Task 1. Based on recommendations approved by staff, the Consultant shall proceed with preliminary design development. The deliverable for this effort shall be 60% design plans (11” x 17”) including location, well dimensions, casing, borehole diameter and depths. The preliminary plans should utilize recent aerials with topographic information of the proposed location and include the location of the test well. The deliverable will include a preliminary opinion of probable construction cost.
TASK 3 – CONSTRUCTION PLANS & SPECIFICATIONS: Complete 90% & 100% Construction Drawings, specifications and cost estimates for the drainwell replacement or repair.
Engineering Design: Based on the approved preliminary design, the Consultant shall proceed with the development of construction level plans and specifications. Provide plans and specifications for City review at the 90% and 100% completion points. Provide an updated opinion of probable construction costs with each review submittal. Incorporate City comments into the design documents.
Permitting: Prepare and assist the City with necessary permit applications, and associated reports as needed. Comment Responses shall include up to two (2) per permit package unless otherwise authorized.
MOT Plan: The Consultant shall coordinate and oversee the creation of site-specific MOT Plans to be approved by local authority prior to bid phase.
Bid Phase: Provide bidding phase engineering services including Pre-Bid meeting attendance, preparation of addenda documents, and preparation of conformed documents. Bid addendums shall include up to two (2) per package unless otherwise authorized.
TASK 4 – PROJECT ADMINISTRATION: includes project setup, administration, management of subconsultants, QA/QC, schedule tracking and the following.
Shop Drawing Review and Approvals: Provide construction phase engineering services including but not limited to responses to Request for Information or Modifications, shop drawing reviews, change order reviews, attending progress meetings and as-built record drawings.
Project Meetings: Host or participate meetings with the City or other agencies. Include, at a minimum, the following meetings:
Design Progress Meetings
Pre-Construction Meetings
Utility Coordination Meetings
Construction Progress Meetings
Comment resolution meetings as needed.
Other meetings as needed.
Oversight of Abandonment and Construction of Replacement or Repair of Wells: Consultant shall provide periodic observation with emphasis on identified critical phases as required by the Well Completion Report.
TASK 5 - POST CONSTRUCTION SERVICES: The Consultant shall coordinate all necessary reporting to satisfy the FDEP approval letters and support City Staff with supporting information for the closure of Grant. Task to include the following:
Well Completion Report: Complete report satisfying FDEP approval of relocation including as-built plans of new or repaired drainwell and associated improvements.
CDBG-DR Grant Deliverable Supporting Documentation: Provide FDEP approval letters and Well Completion Reports for submission to Grant Agency for records.
In addition to the above, the Consultant may provide additional related services only when specifically authorized in writing by the City through an approved amendment.
All of the above-mentioned deliverables and the corresponding records shall be submitted hard copy and electronically in pdf format. All submittals must contain necessary CADD files to supplement the reviews by the City or its representatives.
4.2. Project Schedule
The Project is estimated to take a total of forty-three (43) months from contract execution.
The procurement and construction completion schedule is currently unknown at this phase of the project.
4.3. Well Locations for Relocation
1506 E Kaley Street, PID: 29-23-01-6636-00-070; 28.520463, -81.360756
120 N Lee Ave; PID 26-22-29-3612-00-072; 28.544740, -81.391207
626 Lake Dot Cir, PID 23-22-29-1600-00-001, 28.5523, -81.3876;
1207 E South Street, PID 29-22-25-5008-01-200; 28.538598, -81.364036
500 Altaloma, PID 30-22-30-6175-00-020, 28.5494, -81.3584
600 West Colonial, PID 23-22-29-1600-00-001, 28.5526, -81.3875;
804 S Westmoreland, PID 29-22-34-1211-00-660; 28.532925, -81.393029
400 Festival Way, PID 30-22-30-7254-10-002; 28.548285, -81.347740
4418 Colony Way, Orlando FL; PID 20-22-29-1540-01-160, 28.562246, -81.434404
801 W Washington St; PID 26-22-29-3616-00-080, 28.5439, -81.3912;
1015 W Amelia Street, PID 29-22-27-5188-000-51; 28.549360, -81.393303
5326 Metrowest Blvd; PID 06-23-29-2265-00-002; 28.512174, -81.444780
1025 Lucerne Terrace; PID 29-22-35-9440-003-51; 28.529292, -81.38043
Note: The date of existing well installation and permits are unknown thus no existing well permits or design drawings are available.
5. QUALIFICATION STATEMENT FORMAT
Responses to this request for qualification statements shall include the following information and be presented in the order shown, separated into sections as noted, including a Table of Contents that identifies each section and its page number:
5.1. Letter of Introduction
Letter of Introduction addressed to David Billingsley, Chief Procurement Officer.
5.2. Table of Contents
Tab each item in paragraphs below (including sub-paragraphs) and record tab number/letter in the Table of Contents along with corresponding page number.
5.3. Cover Page from this Solicitation
Cover Page from the attachments this solicitation with completed business and contact information (including DUNS number).
5.4. Confidential and/or Proprietary Information Exemption Form
Complete Confidential and/or Proprietary Information Exemption Form (attached to this Solicitation as ATTACHMENT "A").
5.5. Business Experience and Qualifications
A copy of Respondent’s current W-9.
If Respondent is a business organization, please submit a copy or screenshot of Respondent’s registration with the Florida Department of Business and Professional Regulation, evidencing that Respondent as an entity has filed and been qualified by a licensed engineer licensed under Chapter 471 to practice, or offer to practice, Engineering Services pursuant to Section 471.023 of the Florida Statutes in Florida.
Please note that such certificate of authorization must be held by the Respondent, not a sub-consultant, and that it must be held by Respondent on or before the date of submittal for this solicitation.
For information on qualifying and registering an engineering firm in Florida, please see the following link from Florida Board of Professional Engineers: https://fbpe.org/licensure/licensure-process/engineering-firms/
Federal SF 330 – even though some of this information may be a duplication of information requested under a separate paragraph. A link to this form can be found at: https://www.gsa.gov/forms-library/architect-engineer-qualifications
Note: With respect to Section F of Form 330, Respondents may submit such number of projects which they believe necessary to demonstrate their and their team’s capability to perform the work. While the City anticipates that form’s default number of ten (10) projects will be sufficient to demonstrate such capability, the City does not restrict Respondents from submitting a greater or fewer number of projects in this section.
A list of the professional personnel the Respondent is proposing to assign to this contract, their academic background, and their experience on other similar projects. Please include the jurisdiction and license number of any relevant licenses and certifications such personnel may hold.
A list of subconsultants the Respondent intends to utilize under this contract, the subconsultants’ personnel that would be assigned, and their academic background and experience on other similar projects.
A list of similar projects that are ongoing or have been completed by the Respondent and subconsultants within the last 10 (ten) years along with a reference for each of those projects, including current addresses, email addresses, and telephone numbers. Project descriptions shall clearly explain what role the Respondent and subconsultants performed on the project.
A description of the Respondent's expertise with similar projects, the Respondent’s provision of services on those projects, and the public participation required by those projects. The description shall also include the Respondent’s expertise with scheduling, ability to adhere to schedules, cost control, and ability to work with City staff and other stakeholders.
A description of the Respondent and subconsultants’ current and planned workloads and the commitment of the assigned project manager and Respondent and subconsultant personnel to dedicate the necessary time to any assigned task.
List the Respondent’s office location(s), with street address(es), where its work for this project will be performed. If the work will be performed by Respondent at more than one office location, indicate what percentage of work will be performed at each location (for example, if Respondent has both Tampa and Orlando offices where work will be performed). This information will be used to calculate scoring for both, short-listing and final ranking.
A narrative description demonstrating Respondent’s understanding of the Project's scope of work and its approach to successful completion of the project.
5.6. Evidence of Financial and Insurance Status
Please include answers to the following questions with your Qualification Statement:
Has any professional liability/errors and omissions insurance coverage held by your entity ever been cancelled? If yes, explain fully.
Has anyone recovered against the coverage? If yes, explain fully.
Note: The City reserves the right in the future to require the submittal of evidence of Respondent's ability to obtain and maintain errors and omission insurance, professional liability insurance, or malpractice coverage. Further, the City reserves the right in the future to require the submittal of evidence it deems necessary relative to the Respondent's financial status and insurance status.
5.7. Investigations and Litigation
If the Respondent has ever been the subject of an investigation conducted by a regulatory agency or professional licensing board, give the details and outcome of such action. If the Respondent has been sued within five years of the Qualification Statement submittal date as a result of actions or inactions in the course of its business or profession, give the details and outcome of such suit(s) with your Qualification Statement.
5.8. Prohibition Against Contracting with Scrutinized Companies
In accordance with Section 287.135(2) of the Florida Statutes, “[a] company is ineligible to, and may not, bid on, submit a proposal for, or enter into or renew a contract with an agency or local governmental entity for goods or services of:
$100,000.00 or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing a contract, the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to s. 215.4725, or is engaged in a boycott of Israel; or
One million dollars or more if, at the time of bidding on, or submitting a proposal for, or entering into or renewing such contract, the company:
Is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, created pursuant to s. 215.473, or
Is engaged in business operations in Cuba or Syria.”
Section 215.473 of the Florida Statutes defines a company to include “all wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit.”
By submitting a response to this solicitation, a Respondent certifies that it and those related entities of Respondent as defined above by Florida law above are not on the Scrutinized Companies that Boycott Israel List, created pursuant to s. 215.4725 of the Florida Statutes, and are not engaged in a boycott of Israel. In addition, if this solicitation is for a contract for goods or services of one million dollars or more, by submitting a response to this solicitation, a Respondent certifies that it and those related entities of Respondent as defined above by Florida law are not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, created pursuant to Section 215.473 of the Florida Statutes and are not engaged in business operations in Cuba or Syria. Any Respondent awarded a Contract as a result of this solicitation shall be required to recertify the aforementioned certifications at each renewal of the Contract. The City may terminate any contract resulting from this solicitation if Respondent or any of those related entities of Respondent as defined above by Florida law are found to have submitted a false certification or any of the following occur with respect to the company or a related entity: (i) it has been placed on the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel, or (ii) for any contract for goods or services of one million dollars or more, it has been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, or it is found to have been engaged in business operations in Cuba or Syria. Notwithstanding the preceding, the City reserves the right and may, in its sole discretion, on a case by case basis, permit a company on such lists or engaged in business operations in Cuba or Syria to be eligible for, bid on, submit a proposal for, or enter into or renew a contract for goods or services of one million dollars or more, or may permit a company on the Scrutinized Companies that Boycott Israel List to be eligible for, bid on, submit a proposal for, or enter into or renew a contract for goods or services of any amount, should the City determine that the conditions set forth in Section 287.135(4) of the Florida Statutes are met.
Accordingly, firms responding to this solicitation shall acknowledge the Certification Regarding Prohibition Against Contracting With Scrutinized Companies question under the Vendor Questionnaire section. A contract shall not be awarded to a Respondent who does not acknowledge this.
5.9. Human Trafficking Affidavit
The Vendor hereby represents, warrants, and certifies that Vendor does not use coercion for labor or services as defined in Section 787.06, Florida Statutes and that Vendor has provided the Human Trafficking Affidavit attached hereto as ATTACHMENT "D."
A completed Human Trafficking Affidavit should be included with your Submittal. A contract shall not be awarded to a Respondent who does not submit the form at the time of submittal or within seven (7) days of the date the City requests the form be submitted, if a Respondent fails to return the form with its response.
5.10. Prohibition against Contracting with Entities of Foreign Countries of Concern
Complete Prohibition against Contracting with Entities of Foreign Countries of Concern Form (attached to this Solicitation as ATTACHMENT "E").
5.11. Suspension and Debarment
If a firm, or its principals, are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in this transaction by any Federal department or agency, it may not submit a Qualification Statement in response to this solicitation. Firms responding to or receiving an award for this contract shall comply with 2 CFR, Section 200.213 regarding debarment, suspension, ineligibility and voluntary exclusion for federal aid contracts. Firms responding to this solicitation shall execute and return with their response an executed copy of Attachment B, Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion for Federal Aid Contracts. A contract shall not be awarded to a Respondent who does not submit the certification form at the time of submittal or within seven (7) days of the date the City requests the certification form be submitted, if a Respondent fails to return the form with its response.
5.12. Lobbying
Firms responding to or receiving an award for this contract shall comply with the requirements of Appendix II to 2 CFR Part 200 regarding lobbying activities on federal aid contracts. Firms responding to this solicitation shall execute and return with their response an executed copy of Attachment F, Certification for Disclosure of Lobbying Activities on Federal Aid Contracts. A firm shall also fill out and return the Disclosure of Lobbying Activities Form included with Attachment F. A contract shall not be awarded to a Respondent who does not submit the certification form at the time of submittal or within seven (7) days of the date the City requests the certification form be submitted, if a Respondent fails to return the form with its response.
5.13. Conflict of Interest Certification
Firms responding to or receiving an award for this contract shall comply with City, State, and federal laws, regulations, and rules regarding conflict of interest. Firms responding to this solicitation shall execute and return with their response an executed copy of Attachment C ,“Conflict of Interest Certification for Consultant/Contractor”. A contract shall not be awarded to a Respondent who does not submit the certification form at the time of submittal or within seven (7) days of the date the City requests the certification form be submitted, if a Respondent fails to return the form with its response.
6. QUALIFICATION STATEMENT SUBMITTAL
Submissions must be received prior to 2:00 p.m., local time, Wednesday, October 14, 2026. Except as provided in Section titled, "Americans with Disabilities Act," for people needing special accommodations, to be responsive, Qualification Statements for this solicitation must be submitted electronically. Paper responses will be deemed non-responsive.
Instructions for submitting a Qualification Statement:
Once you have logged into your OpenGov account, go to the solicitation in which you want to bid/participate on. Then click on “Draft Response,” complete the information requested, upload your bid/quote/submittal, along with all required attachments, and submit.
Respondents are solely responsible for ensuring that their submittals are complete, uploaded and submitted in the e-Procurement portal by the due date and time. Respondents are strongly encouraged to submit their response well ahead of the final due date and time to avoid any transmission or other issues. The City shall not be responsible for any submission delays or failures caused by any occurrence.
7. QUALIFICATION STATEMENT OPENING
Qualification Statements will be opened promptly at the due date and time for submittal. Interested persons may attend the Opening by following the instructions below.
JOIN THE VIRTUAL QUALIFICATION STATEMENT OPENING: Wednesday, October 14, 2026 TIME: 2:00 PM LOCAL TIME.
INSTRUCTIONS TO JOIN THE SOLICITATION OPENING VIRTUAL MEETING:
The Qualification Statement opening will be open to attendance by the public via the Microsoft Teams Meeting platform. This platform allows you to attend online or by telephone.
Online-To join online on your device:
Begin by choosing your device and downloading Teams on the device by going to https://www.microsoft.com/en-us/microsoft-365/microsoft-teams/download-app and download Microsoft Teams. You can use a smart phone, tablet, laptop, or desktop computer to download at no cost. Make sure to allow some extra time for the install before joining your first meeting. Note: If you cannot download the desktop or mobile application but would still like to attend online, you may also follow the instructions to join a Microsoft Teams Meeting on the web that appear when you use the link below. For information on joining a Microsoft Teams Meeting from the app or on the web, visit: https://support.office.com/en-us/article/join-a-teams-meeting-078e9868-f1aa-4414-8bb9-ee88e9236ee4
Use the link below to join the virtual meeting:
https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fmeet%2F22864391869882%3Fp%3DBBBSwuKgZVPT3C4pNw%26anon%3Dtrue&type=meet&deeplinkId=1cc3354c-a03c-4182-8f84-537299d3f62d&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true
Telephone: To join the Opening by telephone:
If you do not have one of the devices just mentioned above to join the Opening online or if you prefer, you can also call into the Qualifications Statements Opening meeting by dialing this phone number: 321-247-7568.
Once dialed-in and prompted, enter the Conference ID: 394 325 453#
Note: Sessions may be recorded. Please turn your camera off and mute your microphone before joining the meeting.
Provide live public comment
An opportunity to speak will be provided to all in attendance during the meeting. You will be called by the name, email or phone number listed. When called, unmute your device and state your name and address for the record.
8. TERMS AND CONDITIONS
8.1. Questions Regarding the Solicitation Process
To ensure fair consideration for all Respondents, the City prohibits communication to or with any officer, elected official (including the Mayor and City Council), department, division, office or employee of the City, and any advisory committee members during the solicitation process from the date of issuance of the Request for Qualification Statements through award, except as provided below.
All communications relating to this Request for Qualification Statements between a Respondent (or anyone on a Respondent’s behalf) and the City must be made through the Procurement and Contracts Division. Any communications in violation of this provision may be grounds for disqualifying the offending Respondent from consideration for award and/or any award arising from a future solicitation.
Any questions relative to interpretation of the solicitation or the solicitation process shall be addressed in writing as indicated below. Unless such date is changed in an Addendum issued by the City, questions must be received by the Procurement and Contracts Division on or before the date and time set in the timeline in Section 1 of the solicitation. Questions received after the cut-off date and time will not be considered.
Any interpretation made to prospective Respondent will be expressed in the form of an addendum to the solicitation which, if issued, will be conveyed in writing to all prospective Respondents no later than five (5) days prior to the date set for receipt of Qualification Statements. Oral answers will not be authoritative.
It will be the responsibility of the Respondent to contact the Procurement and Contracts Division prior to submitting a Qualification Statement to ascertain if any addenda have been issued, to obtain all such addenda, and to return executed addenda with their Qualification Statements (if required). Direct all inquiries to:
William Resto, NIGP-CPP, FCCM, Purchasing Agent III
City of Orlando
Procurement and Contracts Division
400 S. Orange Avenue, Fourth Floor
Orlando, Florida 32801
Telephone: (407) 246-2291
Email: william.resto@orlando.gov
8.2. Living Wage
[RESERVED]
8.3. Cost Criteria
As part of contract negotiations, the City and the selected Respondent shall negotiate compensation, including as applicable the multiplier rate for work to be performed. This multiplier rate is determined by summing the direct labor cost, the indirect labor cost, and the profit; and dividing this sum by the direct labor cost. The maximum salary multiplier rate that is allowed without the approval of the City’s Chief Financial Officer is 3.00. Compensation will be negotiated to an amount which the City determines is fair, competitive, and reasonable. In making such determination, the City shall conduct a detailed analysis of the direct labor cost of the professional services for the scope of work. The City will require the firm receiving an award for this project to execute a truth-in-negotiations certificate stating that the direct labor costs supporting the compensation are current at the time of negotiations. A contract for professional services will contain a prohibition against contingent fees as required by Florida Statutes 287.055(6), as amended. The Respondent shall also comply with the criteria for reimbursable expenses outlined in the City’s Policy and Procedure Manual.
8.4. Convicted Vendor List
A person or affiliate, as defined in §287.133, Florida Statutes, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in §287.017, Florida Statutes, for CATEGORY TWO for a period of thirty-six (36) months following the date of being placed on the convicted vendor list.
8.5. Discriminatory Vendor List
In accordance with Section 287.134, Florida Statutes, an entity or affiliate who has been placed on the Discriminatory Vendor List, kept by the Florida Department of Management Services, may not submit a bid on a contract to provide goods or services to a public entity; may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor or consultant under a contract with any public entity; and may not transact business with any public entity.
8.6. Non-Discrimination
Respondents must ensure that employees and applicants for employment are not discriminated against because of race, color, creed, religion, sex, sexual orientation, gender identity, national origin, age, disability or marital status.
8.7. Solicitation Response Costs
The City is not responsible for any expenses which firms may incur in preparing and submitting responses, including presentations, and any other expenses called for in this Request for Qualification Statements.
8.8. Applicable law
This Request for Qualification Statements is issued in accordance with and shall be governed by the provisions and procedures of Chapter 7 of Title II of the Code of the City of Orlando which can be accessed online at: https://library.municode.com/fl/orlando/codes/code_of_ordinances?nodeId=TITIICICO_CH7PRCO or by contacting the Procurement and Contracts Division. Any protest or appeal of matters relating to this solicitation must be filed in accordance with the requirements of Chapter 7 of the City Code (including the submission of the required non-refundable filing fee), except that a security bond shall not be required for this solicitation.
8.9. Further Information
The City reserves the right to ask for further information from the Respondent, either in writing or orally, and requests will be addressed to that person (or those persons) authorized by the Respondent to represent same.
8.10. Public Records
Qualification Statements received in response to this solicitation are exempt from disclosure under the provisions of Florida law until such time as the City provides notice of an intended decision or until thirty (30) days after the response opening, whichever is earlier.
8.11. Florida Public Records Law
To the extent applicable, Contractor shall comply with Florida public records laws, including Sections 119.0701(2) (b) 1 through 4 of the Florida Statutes. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CITY CLERK OR RECORDS AND ARCHIVES MANAGER AT, RECORDS@ORLANDO.GOV, TELEPHONE NUMBER (407) 246-2148, 400 S. ORANGE AVE., ORLANDO, FL 32801.
8.12. Americans with Disabilities Act
Persons with disabilities needing a special accommodation to participate in this solicitation should contact the Procurement and Contracts Division, City Hall at One City Commons, 400 South Orange Avenue, Orlando, P.O. Box 4990, Florida 32802-4990, telephone (407) 246-2291, not later than seven (7) days prior to the date on which the accommodation is requested.
8.13. Reserved Rights
The City, in its sole discretion by action of its Chief Procurement Officer or designee, reserves the right to reject any and all Qualification Statements or to waive any irregularity or informality in such submissions. At any time prior to the execution of a contract, the City may determine, in its sole discretion, that it is not in the public interest to continue the solicitation and/or its review of the submissions. In the event of rejection of a submission, the City shall not be liable for any costs incurred in connection with the preparation and submittal of the statement.
8.14. Prohibition Against Considering Social, Political, or Ideological Interests in Government Contracting
Pursuant to Section 287.05701 of the Florida Statutes, vendors are notified that the City as a local government in Florida, is prohibited from requesting documentation of or considering a vendor's social, political, or ideological interests when determining whether a vendor is a responsible vendor, and from giving a preference based upon such interests.
9. QUALIFICATION STATEMENT EVALUATION
9.1. Evaluation
Respondents will be evaluated by a committee of individuals appointed pursuant to the City’s policies and procedures (“Advisory Committee”). The Advisory Committee will review and evaluate the Qualification Statement submittals. Following evaluation, the Advisory Committee will rank the short-listed Respondents as set forth in the Evaluation Criteria section, the Evaluation Criteria for Short-listing. After this evaluation process, a minimum of three (3) Respondents will be short-listed and asked to make presentations before the Advisory Committee. Further written documentation may be required prior to the interviews, or as a result of the interviews. Failure to promptly supply information in connection with such inquiry, including but not limited to information regarding past performance, financial stability, and ability to perform on schedule, may be grounds for determination of non-responsiveness with respect to the Qualification Statement. During the presentation, the Respondent shall demonstrate its understanding of the solicitation's scope of work and shall discuss its approach to successfully completing such work. The Respondent shall only be allowed at its interview to supplement the documentation provided in the Qualification Statement with new information for the evaluation factor No. 8 of the Final Evaluation Criteria.
9.2. Selection and Negotiation
Following the interviews, the Advisory Committee will rank the short-listed Respondents as set forth in the Evaluation Criteria section, the Evaluation Criteria for Final Ranking, and submit this information to the Chief Procurement Officer who will seek approval by the City Council of the ranking. Following and subject to City Council’s decision, the Public Works Director or designee will enter into negotiations with the top-ranked Respondent with the intention of entering into a contract. If negotiations with the top-ranked Respondent are unsuccessful, then negotiations with this Respondent will be terminated and negotiations will begin with the next successively ranked Respondent until a successful contract is negotiated or the solicitation is terminated, as determined by the City in its sole discretion. Once a contract is negotiated, the Chief Procurement Officer will execute the contract, or if required, seek approval from the City Council to enter into the contract prior to execution.
10. EVALUATION CRITERIA
The Advisory Committee will evaluate and score the Respondents based upon their Qualification Statements in accordance with the following rating factors.
Short Listing Criteria: Each Advisory Committee member will evaluate the following factors to determine the short-listing of the Respondents. Each member will assign an item score ranging from zero (0) points to the maximum points allowed for each rating factor. The item scores will then be added to determine the total score. The maximum possible total score for this evaluation table is one hundred (100). Each member will rank the Respondents based upon the member’s total score for each Respondent. The ranking established by each member will be accumulated to determine the final ranking. Each member’s top-ranked firm will be assigned one (1) point, second-ranked firm two (2) points and so on. After accumulating the members’ ranking, the firm with the lowest total ranking score shall be ranked first, the next lowest ranking score shall be ranked second, and so on. In the event of a tie, the tied Respondents’ total scoresheet points from each member will be added and compared. The Respondent with the highest scoresheet point total will be ranked highest of the tied Respondents.
Final Ranking Criteria: Each Advisory Committee member will evaluate the following factors to determine the final ranking of the short-listed Respondents. Each member will assign an item score ranging from zero (0) points to the maximum points allowed for each rating factor. The item scores will then be added to determine the total score. The maximum possible total score for this evaluation table is one hundred (100). Each member will rank the Respondents based upon the member’s total score for each Respondent. The ranking established by each member will be accumulated to determine the final ranking. Each member’s top-ranked firm will be assigned one (1) point, second-ranked firm two (2) points and so on. After accumulating the members’ ranking, the firm with the lowest total ranking score shall be ranked first, the next lowest ranking score shall be ranked second, and so on. In the event of a tie, the tied Respondents’ total scoresheet points from each member will be added and compared. The Respondent with the highest scoresheet point total will be ranked highest of the tied Respondents. If the total scoresheet points of two or more of the tied Respondents also results in a tie, the City’s Chief Procurement Officer, or designee, may instruct the Advisory Committee to conduct further deliberations, evaluations and rescoring of the Respondents until a ranking without a tie in either points or total score is achieved.
EVALUATION CRITERIA FOR SHORT-LISTING (PHASE 1)
1. Respondent’s and its subconsultants’, and their assigned staff’s experience, and qualifications.
Including factors such as cost control, work quality and demonstrated ability to adhere to schedules and budgetary requirements for such projects.
2. The Respondent and subconsultants’ records of successful performances on past projects.
3. Ability of Respondent’s and subconsultants’ personnel to devote necessary time to the project, meet time requirements, and work successfully with governmental staff and any other stakeholders.
EVALUATION CRITERIA FOR FINAL RANKING (PHASE 2)
1. Respondent’s and its subconsultant’s, and their assigned staff’s, experience and qualifications.
2. he Respondent and subconsultants’ records of successful performances on past projects.
Including factors such as cost control, work quality and demonstrated ability to adhere to schedules and budgetary requirements for such projects.
3. Ability of Respondent’s and subconsultants’ personnel to devote necessary time to the project and work successfully with City staff and
any other stakeholders, as well as make effective public presentations.
4. Respondent’s demonstrated understanding of the project’s scope of work and approach to successful project completion.
11. VENDOR QUESTIONNAIRE / ATTACHMENTS
1. ADDENDUM RECEIPT VERIFICATION*
Respondents must acknowledge all issued addenda by confirming below. Failure to acknowledge may result in a non-responsive submittal.
The failure of a Respondent to submit/confirm acknowledgment of any addenda that affects price(s), is considered a major irregularity and will be cause for rejection of the Submittal.
The undersigned acknowledges receipt of all issued addenda:
Please confirm
*Response required
2. W-9 Form*
Upload signed copy of Respondent's most current W-9 .
*Response required
3. CERTIFICATION REGARDING PROHIBITION AGAINST CONTRACTING WITH SCRUTINIZED COMPANIES*
I hereby certify that neither the undersigned entity, nor any of its wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit have been placed on the Scrutinized Companies that Boycott Israel List created pursuant to s. 215.4725 of the Florida Statutes, or are engaged in a boycott of Israel.
In addition, if this solicitation is for a contract for goods or services of one million dollars or more, I hereby certify that neither the undersigned entity, nor any of its wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit are on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, created pursuant to s. 215.473 of the Florida Statutes, or are engaged in business operations in Cuba or Syria as defined in said statute.
I understand and agree that the City may immediately terminate any contract resulting from this solicitation upon written notice if the undersigned entity (or any of those related entities of respondent as defined above by Florida law) are found to have submitted a false certification or any of the following occur with respect to the company or a related entity: (i) it has been placed on the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel, or (ii) for any contract for goods or services of one million dollars or more, it has been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, or it is found to have been engaged in business operations in Cuba or Syria.
Please confirm
*Response required
4. Cover Page
Please download the below documents, complete, and upload.
Cover_page.pdf
5. CONFIDENTIAL AND/OR PROPRIETARY INFORMATION EXEMPTION FORM*
Please download the below documents, complete, and upload.
Attachment_A-Confidential_Info.pdf
*Response required
6. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transactions for Federal Aid Contracts
Please download the below documents, complete, and upload.
Attachment_B_-_Certification_Regarding_Debarment,_Suspension,_Ineligibility_and_Voluntary_Exclusi...
7. Conflict of Interest/Confidentiality Certification for Consultant/Contractor/ Technical Advisor
Please download the below documents, complete, and upload.
Attachment_C_-_Conflict_of_Interest_Certification_for_ConsultantContractor.pdf
8. HUMAN TRAFFICKING AFFIDAVIT*
Please download the below documents, complete, sign, notarized, and upload.
Attachment_D-Human_Trafficking.pdf
*Response required
9. Foreign Country of Concern Attestation*
Please download the below documents, complete, sign, and upload.
Attachment_E-Foreign_Country_of_Concern_Attestation.pdf
*Response required
10. Certification for Disclosure of Lobbying Activities on Federal-Aid Contracts
Please download the below documents, complete, and upload.
Attachment_F_-_Certification_for_Disclosure_of_Lobbying_Activities_on_Federal_Aid_Contracts.pdf
11. Proof of Insurance*
Upload copy of Respondent's Certificate of Insurance.
*Response required
12. Please upload your complete Qualification Statement through the City's e-Procurement Portal.*
Respondents are solely responsible for ensuring that their submittals are complete, uploaded, and submitted in the City's e-Procurement Portal by the due date and time.
*Response required
12. EXHIBITS
A - Exhibit-1-Drainwell_Inspection_Reports
B - Exhibit_-2_-_Sample_Agreement_for_RQS26-0612
City of OrlandoIssuing agency·Orlando, FL·via the City of Orlando OpenGov procurement portal