- Due Text
- Tuesday, October 27, 2026 2:00pm
- Posted At
- Wed, Sep 23, 2026 3:00 PM
- Documents
- Continuing_Services_for_Parking_Structure_Repairs_and_Renovations.pdf, A - Exhibit 2 - City Orlando Parking Division Map, B - Exhibit 1 - Contract RFQU26-0252
- Numeric Id
- 234300
- Description
- The City of Orlando (City) is seeking Qualification Statements from experienced certified and licensed General Contractors for a continuing services contract to provide, as needed, various repairs and renovation jobs at City Parking Structures that often include multiple services as further described in this solicitation.
Based on the Qualifications Statements submitted and the evaluation criteria specified, the City will award to one or more firms to execute multiple task orders over the contract term. There is no specific budget for any project as every project is unique. There is no guarantee of any work.
These services will support the repair and remodeling jobs that often include renovation of existing parking garage structures throughout the City. The work will address ongoing structural, architectural, and safety-related issues, as well as preventative maintenance and necessary upgrades to City-managed parking facilities.
When a Project is identified, the City's Parking Division will contact all awarded Contractors with the Project Specifications Package. All Contractors shall respond to the City with their Project Proposal broken down as described later in this RFQu on the Contractor's letterhead with a total lump sum not-to-exceed price proposal. If for any reason a Contractor is not interested in the Project, the Contractor shall send a “No Bid” letter or email to the City. If a Contractor repeatedly fails to respond to the City’s Project Specifications Packages or supplies multiple “No Bids,” the City, at its discretion, may choose to cancel the Contract with the offending Contractor.
Work will be authorized through Task Orders, with a lump sum not-to-exceed-price proposal for the project. All projects will require a Purchase Order (PO) to be issued upon award of the project. No Work shall begin without a PO and a Notice to Proceed.
Background
The City’s parking system consists of 1,066 metered parking spaces, 220 on-street asset free/pay-by-phone spaces, 748 surface lot spaces, and 10 parking garages with 8,525 spaces. Refer to Exhibit “2” – City Of Orlando Parking Division Map for parking garage and surface lot locations. According to recent U.S. Census Bureau estimates, the City of Orlando’s population is 320,000 while Orlando-Kissimmee-Sanford metropolitan area is estimated to at 2,800,000. The Orlando Economic Partnership reports that the region's population growth is on par with the trend of 1,000 new residents per week. This is critical to note because as the central municipality for our metro area, this population increase challenges the City’s Parking Division in providing adequate parking supply and operational levels of service. The City’s Parking System is operated as an enterprise fund and is operated in a manner that provide a benefit for cost recovery for operations of the system and investments in capital improvements that provide benefit to the system on a long-term basis.
Timeline
Release Project Date:
September 23, 2026
Pre-Proposal Meeting (Non-Mandatory):
September 30, 2026, 1:00pm
JOIN THE VIRTUAL PRE-QUALIFICATION STATEMENT CONFERENCE.
https://teams.microsoft.com/meet/22386438311815?p=bdQBya2j1l6C7qrKoU
Or, call into the virtual meeting by dialing this phone number: +1 321-247-7568
Once dialed-in and prompted, enter the Conference ID: 542 086 870#
- Contact Phone
- 321-247-7568
- Document Text
- Post Information
Posted At:
Wed, Sep 23, 2026 3:00 PM
Sealed Bid Process:
Yes (Bids Sealed / Pricing Sealed)
Private Bid:
No
1. INTRODUCTION
1.1. Summary
The City of Orlando (City) is seeking Qualification Statements from experienced certified and licensed General Contractors for a continuing services contract to provide, as needed, various repairs and renovation jobs at City Parking Structures that often include multiple services as further described in this solicitation.
Based on the Qualifications Statements submitted and the evaluation criteria specified, the City will award to one or more firms to execute multiple task orders over the contract term. There is no specific budget for any project as every project is unique. There is no guarantee of any work.
These services will support the repair and remodeling jobs that often include renovation of existing parking garage structures throughout the City. The work will address ongoing structural, architectural, and safety-related issues, as well as preventative maintenance and necessary upgrades to City-managed parking facilities.
When a Project is identified, the City's Parking Division will contact all awarded Contractors with the Project Specifications Package. All Contractors shall respond to the City with their Project Proposal broken down as described later in this RFQu on the Contractor's letterhead with a total lump sum not-to-exceed price proposal. If for any reason a Contractor is not interested in the Project, the Contractor shall send a “No Bid” letter or email to the City. If a Contractor repeatedly fails to respond to the City’s Project Specifications Packages or supplies multiple “No Bids,” the City, at its discretion, may choose to cancel the Contract with the offending Contractor.
Work will be authorized through Task Orders, with a lump sum not-to-exceed-price proposal for the project. All projects will require a Purchase Order (PO) to be issued upon award of the project. No Work shall begin without a PO and a Notice to Proceed.
1.2. Background
The City’s parking system consists of 1,066 metered parking spaces, 220 on-street asset free/pay-by-phone spaces, 748 surface lot spaces, and 10 parking garages with 8,525 spaces. Refer to Exhibit “2” – City Of Orlando Parking Division Map for parking garage and surface lot locations. According to recent U.S. Census Bureau estimates, the City of Orlando’s population is 320,000 while Orlando-Kissimmee-Sanford metropolitan area is estimated to at 2,800,000. The Orlando Economic Partnership reports that the region's population growth is on par with the trend of 1,000 new residents per week. This is critical to note because as the central municipality for our metro area, this population increase challenges the City’s Parking Division in providing adequate parking supply and operational levels of service. The City’s Parking System is operated as an enterprise fund and is operated in a manner that provide a benefit for cost recovery for operations of the system and investments in capital improvements that provide benefit to the system on a long-term basis.
1.3. Contact Information
Direct inquiries to the following:
Tracie Brown
Purchasing Agent III
400 S Orange Ave
Orlando, FL 32801
Email: tracie.brown@orlando.gov
Phone: (407) 246-3633
Department:
Parking
1.4. Timeline
The following is the scheduled calendar of events with important dates and times. Dates are subject to change by the Chief Procurement Officer (“CPO”) of the Procurement and Contracts Division or designee, at their sole discretion. If the Procurement and Contracts Division determines that it is necessary to change these dates or times prior to the Qualification Statements due date, the change will be announced via an addendum.
Release Project Date:
September 23, 2026
Pre-Proposal Meeting (Non-Mandatory):
September 30, 2026, 1:00pm
JOIN THE VIRTUAL PRE-QUALIFICATION STATEMENT CONFERENCE.
https://teams.microsoft.com/meet/22386438311815?p=bdQBya2j1l6C7qrKoU
Or, call into the virtual meeting by dialing this phone number: +1 321-247-7568
Once dialed-in and prompted, enter the Conference ID: 542 086 870#
Question Submission Deadline:
October 15, 2026, 5:00pm
Proposal Submission Deadline:
October 27, 2026, 2:00pm
JOIN THE VIRTUAL QUALIFICATION STATEMENT OPENING.
https://teams.microsoft.com/meet/263847420200556?p=jit8ZTIOy7pzhpWlJO
Or, call into the virtual meeting by dialing this phone number: +1 321-247-7568
Once dialed-in and prompted, enter the Conference ID: 841 740 267#
2. REQUEST FOR QUALIFICATION STATEMENTS INFORMATION
The Procurement and Contracts Division is the official source to obtain information relating to City of Orlando solicitations. It is incumbent on the Respondent to obtain solicitation and current award information prior to and after the scheduled opening date of a Request for Qualification Statements. Information is updated daily as it becomes available. An award, or recommendation of award, may be made at any time after the scheduled opening date of a Request for Qualification Statements. You may obtain award and other solicitation information in a variety of ways:
There are currently two Internet sites available to obtain RFQu Selection Committee rankings, Notice of Intended Action for award and other information:
The City of Orlando Procurement and Contracts Division’s Website: http://www.orlando.gov/procurement/solicitations/ If you are interested in obtaining solicitation information, copy and paste the above link into your web browser and click on View Current Bids. Please remember that you must keep your registration information up to date in order to continue to receive notifications of bidding opportunities that meet your commodity code selections.
Direct link to the City's e-Procurement Portal: https://procurement.opengov.com/portal/orlando.
You may visit the Procurement and Contracts Division, during normal business hours, to obtain award information, solicitation packages, addendums, and other documents. Our office is located at:
City of Orlando
Procurement and Contracts Division
400 South Orange Avenue, Fourth Floor
Orlando, Florida 32801
You may also call the Procurement and Contracts Division at (407) 246-2291, during normal business hours, to request award and other solicitation related information.
We appreciate your interest in doing business with the City Beautiful and wish you much success with your business ventures.
3. TERM OF CONTRACT
It is the intent of the City is to award a Contract for a three (3) year term to begin upon approval and execution by the City. The Contract may, by mutual assent of the parties, be extended for three (3) additional twelve (12) month periods or portions thereof, up to a cumulative total of seventy-two (72) months.
4. MANDATORY MINIMUM QUALIFICATIONS
The following mandatory minimum qualifications have been established. Subject to the City’s right to waive minor irregularities, Respondents that do not meet the mandatory minimum qualifications will be deemed non-responsive and will not be considered for further evaluation. This section should be copied, with an explanation given for each item of how the firm meets the requirements. Documentation of each minimum qualification listed below shall be submitted in the Qualifications Statement. By submitting a response to this RFQu and addressing the following minimum qualifications, the Respondent ascertains that the firm meets these requirements.
Respondent firm shall be licensed as a “General Contractor” by the State of Florida at the time of Qualifications Statement submission. A copy of the license shall be submitted in the Qualifications Statement.
The Respondent shall provide a statement that the Respondent's firm, or the principals of the firm, has actively been in business performing maintenance, repair, renovation projects on parking structures and surface lots for at least five (5) years. Include in this section the experience of the firm, or its principals, performing work under a continuing service or job order type contract.
The Responding firm shall have completed a minimum of three (3) repair and/or renovation projects, totaling $100,000.00 or more per project. Examples of three such projects shall be included in the five (5) requested references to be submitted on the Reference Form (Attachment D).
Respondent shall have a local office/facility within one hundred miles of Orlando. A statement giving the address, contact information, and manager of this facility shall be included in the Qualifications Statement. This qualification shall be verified by using Google Maps for the driving distance between the Respondent's office address provided and Orlando City Hall located at 400 South Orange Avenue, Orlando, FL 32801.
Respondent shall provide at the time of the Qualifications Statement submission a letter from a surety, authorized to transact business in the State of Florida, that the Contractor has a bonding capacity of at least five hundred thousand dollars ($500,000.00). The City reserves the right to waive any informality in the selection process and to reject any or all Qualification Statements.
5. SCOPE OF WORK AND TECHNICAL REQUIREMENTS
As set forth in this RFQu, Qualifications Statements shall conform to the scope of services and technical requirements as set forth herein.
5.1. Scope of Services
The City periodically requires specialized services for structural repairs and renovations related to its parking garages and surface lots. These services may include a wide range of miscellaneous repairs, capital improvement projects, modernization efforts, and urgent corrective actions. Work will be authorized through individual Task Orders, each outlining a specific scope, timeline, and budget.
In addition to discrete repair projects, the City may also request ongoing support for maintenance, safety, and general upkeep of its parking structures and surface lots.
Contractors shall possess extensive experience in parking facility repair and renovation, with demonstrated expertise, including but not limited to, the following areas:
Typical Service Activities:
Waterproofing and/or moisture management
Expansion joint replacement (all levels, including ramps, stair towers, top levels, slab-on-grade transitions)
Traffic topping repair and replacement
Routing and sealing of random concrete cracks
Epoxy injection for crack and spall repair (beams, walls, precast connections)
Horizontal and vertical joint sealant replacement (curbs, façades, precast tee joints)
Cove sealant replacement (stairs, slab-to-wall joints, floor transitions)
Pavement markings and parking lot improvements
Structural and concrete repairs (including concrete spalling, delamination, overheads)
New or replacement stair doors and frames (including corrosion mitigation and painting)
Handrail repair, replacement, and corrosion mitigation
Concrete Masonry Unit (CMU) block and mortar repairs (especially at stair towers)
Americans with Disabilities Act (ADA) path-of-travel corrections (e.g., level changes, door obstructions)
Barrier cable system repairs (re-tensioning, re-anchoring, sheathing repair)
Lightning protection system restoration or lighting improvements
Drainage repairs (roof drains, deck drains, ponding mitigation)
Replacement of metal components (bollards, base plates, expansion cover plates)
Façade cleaning (pressure washing, graffiti removal)
Miscellaneous safety or code compliance improvements
Surface lot paving and renovation
Other parking facility structural improvements and repairs
Additional Services and Maintenance Items:
Waterproofing Systems:
Application or replacement of waterproofing membranes
Application of penetrating sealers and coatings
Crack-bridging systems and protective overlays
Drainage and Moisture Management:
Deck drain clearing or replacement
Resloping or ponding mitigation
Downspout and drain pipe repairs
Surface and Structural Maintenance:
Crack monitoring and patching
Concrete surface grinding, sealing, or finishing
Tee flange, haunch, and slab-on-grade patching
Painting and Finishes:
Repainting stairwells, steel components, doors, and ceilings
Corrosion-inhibitive coatings
Anti-graffiti treatments
Traffic and Pedestrian Markings:
Restriping parking stalls, Americans with Disabilities Act (ADA) symbols, arrows
Signage installation or replacement (directional, clearance, ADA)
Reflective or anti-slip treatments
Safety and Code Compliance:
Installation or repair of lighting, safety rails, and signage
Egress path clearance (including ADA compliance)
Stair pan, riser, and nosing repairs
General Upkeep:
Pressure washing of garage interior and façades
Weather-management support on top levels
Cleaning of stair towers, utility rooms, and landings
Surface Lot Support (if applicable):
Crack sealing and sealcoating of asphalt surfaces
Milling and resurfacing
Bumper-block and wheel-stop replacement
Note: This contract is intended to provide the City with broad on-call capability for both urgent and planned maintenance needs to preserve the structural integrity, safety, and function of its parking assets.
5.2. Technical Requirements
Contractor Experience — Contractors shall possess extensive experience in parking facility repair and renovation, with demonstrated expertise in the service and maintenance types outlined above.
Qualified Personnel — Contractor agrees to retain the qualified personnel necessary to perform the services and acceptable to the City pursuant to the Contract. Contractor further agrees to promptly remove any personnel from performing services, as the City shall request in writing, and to promptly replace such personnel with other Contractor personnel of comparable experience whom the City shall approve in writing. Contractor agrees to include a similar provision in its agreements with any and all sub-consultants (Subcontractors).
Use of Subcontractors:
Contractor shall have the right, with the City’s prior written consent, which shall not be withheld unreasonably, to employ other firms to serve as Subcontractors to prepare reports and studies and provide consultation in connection with Contractor’s performance of any services.
Contractor agrees, at the City’s written request, to promptly terminate the services of any Subcontractor and to promptly replace each terminated firm with a person or firm of comparable experience approved by the City in writing. Contractor further agrees to cause Subcontractors to promptly remove any employees providing services, as the City shall request in writing, and to replace promptly each such employee with another employee of comparable experience acceptable to the City.
The City shall have no liability or obligation to Subcontractors for services rendered pursuant to their agreements with the Contractor.
The City's Responsibilities:
Furnishing Information and Instructions, including but Not Limited To:
As-built drawings when readily available.
Permit-ready drawings, when required for permitting, signed and sealed by a City staff engineer or by a licenses engineer or architect employed by one of the City's Continuing Professional Services Contractors.
Examination of Documents:
The City agrees to consult with Contractor regarding the services to be rendered by Contractor, and to make available to Contractor information in the City’s possession concerning the services to be performed as Contractor may reasonably request.
The City further agrees to examine all data, materials, plans and studies, calculations, estimates, drawings, photographs, reports, memoranda and other documents and instruments prepared by Contractor and delivered to the City pursuant to the Contract within a reasonable time so as not to unreasonably delay Contractor in rendering services, and to promptly notify Contractor if the City observes any errors or other defects in such data, materials, plans and studies, calculations, estimates, drawings, photographs, reports, memoranda and other documents and instruments.
The City further agrees to promptly notify Contractor of City’s time requirements, provide other instructions for the performance of services, and notify Contractor of any changes in those time requirements or instructions.
City Project Manager — The City’s Parking Division Manager or designee shall act as City’s Project Manager with respect to the services to be rendered by the Contractor. The City Project Manager shall transmit instructions and negotiate Task Orders, receive information, and communicate to the Contractor the City’s policies and decisions regarding such services.
City Transportation Director — The City Transportation Director or designee shall approve in advance all key personnel to be used by Contractor or Subcontractor(s) in rendering services.
Laws and Regulations - All applicable federal and state laws, municipal and county ordinances, and the rules and regulations of all authorities having jurisdiction over any part of the project shall apply throughout the solicitation and Contract, and shall be deemed included in the solicitation and Contract the same as though herein written.
5.3. Task Orders
The City shall, from time to time, at its sole discretion, authorize the Contractor in writing to provide services by means of a task order (“Task Order”) under the terms of the Contract entered into pursuant to this Request for Qualification Statements (RFQu). A Task Order shall, by mutual agreement of the parties, set forth the following:
Scope of Services.
Time for Performance.
A project management chart breaking down start, duration, and finish dates for each phase of the project.
The method and amount of compensation shall be negotiated as final lump-sum total, not-to-exceed price for each Task Order. The total not-to-exceed price shall be broken out on the proposal in the same manner in which it will be broken out on invoices sufficient for the City to reconcile invoices.
Deliverables, if any, consisting of the items to be provided to the City as a result of the services.
Project-specific requirements, as applicable, including, but not limited to Maintenance of Traffic (MOT), site access, working hours, safety requirements, use of City property or equipment, temporary facilities, portable sanitation and hygiene facilities, drinking water, permits, inspections, coordination requirements, liquidated damages, and other special conditions.
When a Project is identified, the City shall provide the awarded Contractors with a Project Specifications Package outlining the project description, location, scope of work, applicable plans and specifications, existing conditions, schedule, site requirements, MOT, safety requirements, City-furnished or Contractor-furnished equipment and materials, temporary facilities, permits, inspections, deliverables, liquidated damages, and other project-specific requirements, as applicable.
The Contractor shall be available for a site visit with the City's Project Manager or other City representative within five (5) days of receipt of a Project Specifications Package.
The Contractor shall submit a written proposal in response to the Project Specifications Package within twenty-one (21) days after the date of the site visit, unless otherwise specified by the City. The proposal shall be submitted in the format established by the City and shall include, as applicable, the proposed scope of work, itemized pricing, project schedule, proposed completion date, qualifications or approach, required documentation, and any exceptions or assumptions. For projects valued under $20,000.00, the Contractor shall provide a formal quotation in accordance with the requirements established by the City. The City may request clarification or additional information from the Contractor as necessary to evaluate the proposal.
The City will evaluate and select a Contractor based on the requirements and evaluation criteria established in the applicable Project Specifications Package and in accordance with City procurement procedures. Evaluation may include, as applicable, the Contractor’s qualifications and experience, proposed approach, availability, schedule, pricing, and ability to meet the project requirements. The City reserves the right to request clarification or additional information, negotiate with a Contractor when permitted, reject any or all proposals, or cancel and reissue a Task Order when determined to be in the best interest of the City.
The selected Contractor shall attend a preconstruction meeting, when required by the City, prior to commencement of Work. The meeting may address the project scope, schedule, site access, MOT, safety, coordination, inspections, invoicing, change orders, and other project-specific requirements.
If, for any reason a Contractor is not interested in the Task Order, the Contractor shall send a “No Bid” letter or email to the City. If a Contractor repeatedly fails to respond to the City’s requests or submits multiple “No Bids,” the City, at its discretion, may choose to cancel the Contract with the offending Contractor.
The Chief Procurement Officer or designee will issue a Purchase Order, incorporating the Task Order's total not-to-exceed price for the work and the completion time for the Work. All Contractor invoices for completed work shall include the Purchase Order number on the invoice. The Contractor shall commence work within five (5) days after issuance of the Notice to Proceed from the City’s Project Manager or designee. Contractor shall not commence Work until receipt of the City's Notice to Proceed and satisfaction of all applicable Purchase Order, insurance, bonding, permitting, and other authorization requirements. Contractor invoices shall reference the applicable Purchase Order and Task Order and shall include sufficient documentation, as required by the City, to verify the Work completed and amount invoiced.
THE CONTRACTOR IS WARNED THAT NO PAYMENT WILL BE MADE FOR ANY WORK THAT IS NOT COVERED BY A DULY EXECUTED PURCHASE ORDER FROM THE PROCUREMENT AND CONTRACTS DIVISION.
The Contractor shall mobilize in accordance with the schedule and requirements established in the applicable Task Order and Project Specifications Package. Mobilization shall include, as applicable, site access, staging, temporary facilities, MOT, protection of City property, and delivery of necessary personnel, parking, equipment, and materials.
Any project valued at $200,000.00 or more will require the Contractor to submit both a payment and a performance bond in the amount (100%) of the Task Order's total not-to-exceed price of the project. Refer to the Section titled INSURANCE / PERFORMANCE BONDS for detailed information on bond requirements.
Furthermore, the purpose of the Contract is not to authorize a specific project, but to set forth certain duties, obligations, rights and responsibilities that may be incorporated by reference into any Task Order that may be mutually agreed to by the parties. The City shall have the sole discretion to select the project(s), if any that may be given to the Contractor. Any Contract arising from this RFQu shall be a nonexclusive agreement.
The City does not guarantee, warrant, or represent that any number or any particular type of project will be assigned to the Contractor under the terms of the Contract.
Payment shall be processed in accordance with the Contract, applicable City procedures, and applicable law following verification and acceptance of the Work and receipt of required invoice and supporting documentation.
Upon completion of the Work, the Contractor shall complete all punch-list items, remove equipment and debris, restore affected areas, and provide all final documentation, warranties, releases, photographs, as-built information, and other closeout materials required by the Task Order. Final acceptance and payment shall be subject to completion of the Work and receipt of required closeout documentation.
5.4. Change Orders
Any future change orders that substantially alter the agreed upon the scope of work and/or the cost, must be mutually agreed upon before Contractor is allowed to continue with the work. Pursuant to Florida Statutes 218.755 Prompt processing of change orders. — For any contract for construction services entered into on or after July 1, 2025, if a local governmental entity receives from its contractor a price quote for a change order requested or issued by the local governmental entity for construction services, and the price quote conforms to all statutory requirements and contractual requirements for the project, the local governmental entity must approve or deny the price quote and send written notice of that decision to the contractor within 35 days after receipt of such quote. A denial notice must specify the alleged deficiencies in the price quote and the actions necessary to remedy those deficiencies. If the local governmental entity fails to provide the contractor with a notice in compliance with this section, the change order and price quote are deemed approved, and the local governmental entity must pay the contractor the amount stated in the price quote upon the completion of the change order. A contract between a local governmental entity and a contractor may not alter the local governmental entity’s duties under this section.
6. PRE-QUALIFICATION STATEMENTS CONFERENCE
6.1. Date
A Non-Mandatory Pre-Qualification Statements Conference will be held at:
JOIN THE VIRTUAL PRE-QUALIFICATION STATEMENT CONFERENCE.
https://teams.microsoft.com/meet/22386438311815?p=bdQBya2j1l6C7qrKoU
Or, call into the virtual meeting by dialing this phone number: +1 321-247-7568
Once dialed-in and prompted, enter the Conference ID: 542 086 870# on Wednesday, September 30, 2026 at 1:00 pm.
6.2. Purpose
The Pre-Qualification Statements conference is intended to provide prospective Respondent(s) the opportunity to ask questions or receive clarification from City representatives of any requirements of this Request for Qualifications Statement. Representatives from the Procurement and Contracts Division and a technical representative from the using department will be present to discuss the project and answer questions.
6.3. Oral Interpretations and Addenda
All interpretations and clarifications related to the Request for Qualifiaction Statements, or supplemental instructions will be in the form of a written addendum from the Procurement and Contracts Division. No oral interpretations or clarifications from City staff or by other means will be considered binding unless issued in writing.
6.4. Clarification of Requirements
To facilitate the clarification of requirements, it is strongly recommended that Respondent(s) submit all questions in writing, at least three (3) days prior to the Pre-Qualification Statements conference. Please complete the attached "Pre-Qualification Statements Conference Attendance Notification Form," Attachment “H,” if applicable, and return via fax or email to:
Tracie Brown,Purchasing Agent III
City of Orlando
Procurement and Contracts Division
400 South Orange Avenue, Fourth Floor
Orlando, Florida 32801
Telephone: (407) 246-3633
Fax: (407) 246-2869
Email: tracie.brown@orlando.gov
Website: http://www.orlando.gov/procurement/
7. QUALIFICATION STATEMENTS DUE DATE AND TIME
7.1. Qualification Statements Due Date
Sealed Qualification Statements must be submitted electronically and received by Procurement and Contracts Division, no later than 2:00 pm, Local Time, Orlando, FL, on Tuesday, October 27, 2026. Qualification Statements received after this date and time, will not be considered.
7.2. Public Opening
Qualification Statements will be publicly opened and announced by the Procurement and Contracts Division on the due date and time as specified herein. The Respondent’s name and verification of bond submittal, if applicable, will be publicly announced aloud at the Qualification Statements opening.
Instructions to join the solicitation opening virtual meeting:
Select a method to join
Join a Microsoft Teams Meeting from your calendar, via dial-in number and conference ID, or sign in as a guest on the web. For information on joining a Microsoft Teams Meeting from the app or on the web, visit: https://support.office.com/en-us/article/join-a-teams-meeting-078e9868-f1aa-4414-8bb9-ee88e9236ee4
Choose your device and download Teams
Go to https://www.microsoft.com/en-us/microsoft-365/microsoft-teams/download-app and download Microsoft Teams. You can use a smart phone, tablet, laptop, or desktop computer to download at no cost. Make sure to allow some extra time for the install before joining your first meeting. If you do not have one of the devices just mentioned, you can also call in to the meeting. If you cannot download the desktop or mobile application, follow the instructions to join a Microsoft Teams Meeting on the web.
Join the virtual meeting
See Introduction Section for the Location and/or link to the virtual Qualification Statements Opening.
Note: Sessions may be recorded. Please turn your camera off and mute your microphone before joining the meeting.
Provide live public comment
An opportunity to speak will be provided to all in attendance during the meeting. You will be called by the name, email or phone number listed. When called, unmute your device and state your name and address for the record.
7.3. Public Record
Qualification Statements received in response to this Request for Qualification Statements are exempt from disclosure under the provisions of the Public Records Law until such time as an award decision has been made known or until thirty (30) days after the Qualification Statements opening, whichever is earlier.
8. QUALIFICATION STATEMENTS PREPARATION AND FORMAT
8.1. Preparation
Prepare your Qualification Statements in a clear and concise manner. Ensure that the content of your Qualification Statements submittal is complete. Special attention should be given to the specific information, instructions and requirements of the Request for Qualification Statements document to ensure responsiveness. Qualification Statements that are incomplete or lack key information may be rejected. To help facilitate the review process, properly label each section or tab to correspond with your submittal information.
8.2. Incurred Expenses
The City is not responsible for any expenses which Respondents may incur in preparing and submitting Qualification Statements including presentations and any other expenses called for in this Request for Qualification Statements.
8.3. Proprietary Information
In accordance with Chapter 119 of the Florida Statutes (Public Records Law), and except as may be provided by other applicable State and Federal Law, all Respondents should be aware the Request for Qualification Statements and the responses thereto are in the public domain. Respondents are requested to identify specifically any information contained in their Qualification Statements which they consider confidential and/or proprietary and which they believe to be exempt from disclosure to the public under applicable law, citing specifically the applicable exempting law; provided, however, that nothing herein shall be deemed to preclude the full disclosure without redaction of any and all information submitted by Respondents to Committee members, advisors to the Committee, and City staff and officials administering this solicitation and evaluating the Qualification Statements. A generic notation that information is “confidential” is not sufficient. Failure to provide the Procurement and Contracts Division Office with a detailed explanation and justification including statutory cites and specific reference to your Qualification Statements detailing what provisions, if any, you believe are exempt from disclosure, may result in your entire Qualification Statements being subject to disclosure in accordance with Chapter 119 of the Florida Statutes.
Each Respondent shall complete the “Confidential and/or Proprietary Information Exemption Form”, included with this Request for Qualification Statements as Attachment “C”, and submit the form with their Qualification Statement.
In addition to the Qualification Statements submitted pursuant to Section 9.13, a Respondent asserting any exemptions from public disclosure regarding any portions of its Qualification Statements shall also provide a redacted copy of its Qualification Statement in electronic format suitable for public disclosure, redacting only such portions of its Qualification Statement identified on Attachment “C” as exempt from disclosure under an applicable law.
By submitting a Qualification Statements, a Respondent acknowledges and agrees that should it designate any materials submitted to the City as confidential or exempt from public disclosure, the Respondent will upon the request of City (at the City’s discretion) defend the City (and its employees, Committee members and advisors, agents, and elected and appointed officials) against all claims and actions (whether or not a lawsuit is commenced) related to the Respondent's designation of material as confidential or exempt from public disclosure. A Repondent shall indemnify and hold harmless the City (and its employees, Committee members and advisors, agents and elected and appointed officials) from any and all claims, actions, suits, judgements, fines, costs, fees (including attorneys' fees), related to the Respondent’s designation of material as confidential or exempt from public disclosure.
Nothing herein shall be deemed to preclude the City from exercising its own judgment regarding the disclosure of records and the City may take any action that the City in good faith believes is necessary for City to comply with federal and/or Florida public records laws, including but not limited to filing a declaratory action.
All Qualification Statements received from Respondents in response to this Request for Qualification Statements will become the property of the City of Orlando and will not be returned to the Respondents.
9. REQUIRED QUALIFICATION STATEMENTS SUBMITTALS
Outline Format for Response
In order to ensure a uniform review process and to obtain the maximum degree of comparability, it is requested that Qualification Statements be organized in the manner as specified.
9.1. Title Page
Provide the name of Respondent's firm, address, e-mail address, telephone number, name of contact person, date, and the subject: RFQu26-0252, Continuing Services for Parking Structure Repairs and Renovations
9.2. Table of Contents
Include a clear identification of the material by section and by page number.
9.3. Letter of Transmittal
Limit to two (2) pages.
Briefly state the Respondent's understanding of the services to be provided and make a positive commitment to perform the work.
Give the names of the persons who will be authorized to make representations for the Respondent, their titles, addresses and telephone numbers.
9.4. Mandatory Minimum Qualification Documentation
Provide documentation as necessary for the City to verify that the mandatory minimum qualifications in section titled "Mandatory Minimum Qualifications," have been met. Documentation must be clear and specific.
9.5. Respondent's Certification
By submitting a Qualification Statement, the Respondent certifies that the Respondent has fully read and understands the Qualification Statement method and has full knowledge of the scope, nature, and quality of work to be performed.
Each Respondent shall complete the “Respondent's Certification Form,” included with this Request for Qualification Statements as Attachment “A,” and submit the form with their Qualification Statement. The failure of a Respondent to submit this document will be cause for rejection of the Qualification Statement.
9.6. Conflict of Interest Disclosure
Respondent shall provide the required “Conflict of Interest Disclosure Form” as attached to this RFQu as Attachment “B.”
9.7. General Business Information
Respondents shall provide:
Legal Name of Respondent, the address of Respondent’s principal place of business, phone number, fax number, name of principal in charge and email address.
Name(s) of person(s) to be contacted for information or services if different from name of principal in charge.
Business Form - State if Respondent’s business is local, national, or international and indicate the business’s legal status (corporation, partnership, etc.) Provide the date the Respondent was organized or incorporated and state of incorporation. If the Respondent is a joint venture, please list the partners and the date such joint venture was formed.
Indicate whether the Respondent’s business is a parent or subsidiary in a group of firms/agencies. If Respondent is a parent or subsidiary, identify: (1) any affiliated entities that substantially control or are substantially controlled by Respondent, describing their relationship to Respondent; (2) any affiliated entities that will be relied on or otherwise involved in providing services hereunder, including but not limited to any that will provide intellectual property, personnel or expertise, or financial guarantees to Respondent in connection with the project.
Provide the location of the office from which the work is to be performed and the number of professional staff employed at the office.
State if the Respondent’s business is licensed, permitted and/or certified to do business in the State of Florida and attach copies of all such licenses issued to the business entity.
9.8. Confidential and/or Proprietary Information Exemption Form
Respondent shall provide the required Confidential and/or Proprietary Information Exemption form as attached to this RFQu as Attachment “C.” If Respondent asserts confidentiality to any portion of its Qualification Statement, Respondent is reminded to submit a redacted copy of its Qualification Statement pursuit to section titled "Qualification Statement Preparation and Format; Proprietary Information."
9.9. Respondent’s Experience
The Respondent shall submit a statement describing the Respondent's relevant experience for performing the Scope of Work set forth in this solicitation.
The Respondent’s experience should be supported by the references listed on Attachment “D”, which shall be completed and submitted by the Respondent with its Qualification Statement.
The Respondent shall provide a description of the Respondent's and subcontractors' current and planned workloads identifying all ongoing and awarded projects. For projects not previously listed in the experience above, the Respondents shall identify the name, location, brief scope of project, cost, project timing, including planned completion dates as part of this requirement.
The Respondent shall provide a list of all contracts in which the firm was terminated for cause by a governmental agency in the ten (10) years prior to the date of submittal of Qualification Statements for this solicitation.
The Respondent shall provide: (i) a narrative description of Respondent’s financial and operating condition; (ii) a list of Respondent’s five largest current contracts by dollar value, stating the term, the total dollar value, and the dollar value of the equipment or capital improvements furnished thereunder for each contract; and (iii) copies of Respondent’s most recent periodic profit and loss statement, balance sheet, and cash flow statement. If Respondent is a parent, subsidiary, or affiliate entity that has given or received payment or performance guarantees or other similar documents on behalf of affiliated entities, Respondent shall also provide a copy of all such guarantees. The City shall treat all required contract lists, financial statements, and affiliate guarantees submitted by Respondents as presumptively confidential and exempt from public records disclosure under Florida Statutes Section 119.071(1)(c). Additionally, Respondent may provide such other information, if any, as the Respondent deems necessary to demonstrate the Respondent’s financial strength and capacity to perform the Scope of Work set forth in this RFQu for the term of the Contract.
The City reserves the right to request such additional financial information regarding Respondents as it deems necessary or appropriate from Respondents or from any other party having relevant information, including but not limited to utilizing Dun & Bradstreet or other financial reporting companies’ financial reports for evaluation purposes or to request credit references in its review process.
The Respondent shall state whether it is involved in an ongoing bankruptcy as a debtor, or in a reorganization, liquidation, or dissolution proceeding, or if a trustee or receiver has been appointed over all or a substantial portion of the property of the Respondent under federal bankruptcy law or any state insolvency law.
9.10. Equipment
Contractors performing work under this continuing services Contract shall own the majority of the equipment and vehicles that will be used to perform work under the Contract.
The Respondent shall provide a list of all company-owned equipment and vehicles that would be used to perform work under this Contract in its Qualification Statement. The Respondent shall provide pertinent information such as year, make, model, date purchased, VINs (where applicable).
9.11. Manager Experience
Respondents shall provide a résumé of the proposed Project Manager for this contract, showing prior experience, including but not limited to the following items:
Previous experience with parking structure contracts, continuing services, and repair/renovation contracts
Professional qualifications
Licenses and certifications held by the proposed project manager (provide copies of licenses)
Estimating, including use of estimating software and other estimating systems
Experience in utilizing project management software
Cost control
Quality control
Experience in supervising multiple, concurrent projects involving multiple trades
Reporting mechanisms (e.g. Monthly Reports to the Project Managers, and Purchasing)
Safety record, including any OSHA violations and other safety violations
9.12. Staff Experience
Key Personnel
The Respondent shall submit statements of experience, résumés, licenses, and certifications of key personnel who will be assigned to the City’s Contract, their academic backgrounds, and experience on other similar projects.
The Respondent should indicate the name of the City-designated account manager with a statement of their experience and résumé. The City-designated account manager shall have an office in Florida.
Subcontractors
The Respondent shall submit a list of subcontractors the Respondent intends to utilize under this contract, the subcontractors' key personnel who would be assigned to the City’s Contract, and their academic backgrounds and experience on other similar projects.
The Respondent shall submit a formal list of intended subcontractors, including each subcontractor's primary place of business and estimated percentage of work to be assigned.
The Contractor and subcontractors shall be licensed by the appropriate Florida authority or board as required by law. The Respondent shall include a statement indicating the licensing status, including license number, of the Contractor and subcontractors required to be licensed in Florida and identified in the Qualification Statement.
9.13. Litigation History
The Respondent shall describe whether Respondent is involved in any litigation, currently or within the last five (5) years where the amount in dispute exceeded $50,000. Respondent shall also describe whether Respondent has any outstanding judgments pending against Respondent.
9.14. Human Trafficking Affidavit
The Vendor hereby represents, warrants, and certifies that Vendor does not use coercion for labor or services as defined in Section 787.06, Florida Statutes and that Vendor has provided the Human Trafficking Affidavit attached hereto as Attachment "E."
A completed Human Trafficking Affidavit should be included with your Submittal. A contract shall not be awarded to a Respondent who does not submit the form at the time of submittal or within seven (7) days of the date the City requests the form be submitted, if a Respondent fails to return the form with its response.
9.15. Veteran Business Enterprise Participation in Subcontracts
Respondent shall provide the required Veteran Business Enterprise Participation form as attached to this RFQu as Attachment “F.”
9.16. Approach to the Provision of Work and Operations Plan
Ability and Approach of the Respondent to Perform the Scope of Work - The Respondent shall provide a high‑level sample project demonstrating its capabilities in City parking structure maintenance, repair, and renovation services as defined in the Scope of Services and Technical Requirements in this Request for Qualifications (RFQu).
Operations Policy - The Respondent shall provide a narrative describing the Respondent's comprehensive operating policy that includes, but is not limited to, a detailed work plan and schedule, safety and regulatory compliance procedures, quality assurance and quality control measures, communication protocols, and environmental and operational considerations necessary for the successful execution of parking structure repair and renovation projects.
Staffing Levels - The Respondent shall provide a narrative describing Respondent's plan to ramp up staffing levels including the percentage of labor to be self-performing and subcontracted for specific assigned task orders. The Respondent shall include in its plan to provide the appropriate mix of skilled trades needed to perform the various repair and renovation tasks timely, safely, and efficiently.
Training Program - The Respondent shall provide a narrative describing the Respondent's ongoing training program to ensure that all employees maintain the technical proficiency and safety awareness required for parking structure repair and renovation work. The training program shall include, but not be limited to, safety training, technical skill development, quality assurance practices, and environmental compliance training.
9.17. Letter of Surety
The Respondent shall be required to provide a Letter of Surety from their bonding agent, stating their ability to provide a 100% payment and performance bond if they are the successful Respondent. The sureties which issue the Performance and Payment Bonds must have at least an “A-” rating in accordance with the most current A.M. Best Company financial strength ratings. All Bonds signed by an agent must be accompanied by a certified copy of its authority to act.
9.18. Small and Local Business Enterprise Participation Form
Respondent shall provide the required Small and Local Business Enterprise Participation Form as attached to this RFQu as Attachment “G.”
10. DELIVERY OF QUALIFICATION STATEMENTS
Except as provided in Section titled "Americans with Disabilities Act," for people needing special accommodations, to be Qualification Statements for this solicitation must be submitted electronically. Paper responses will be deemed non-responsive.
10.1. Instructions for submitting a Qualifications Statement
Once you have logged into your OpenGov account, go to the solicitation in which you want to repond/participate on. Then click on “Draft Response,” complete the information requested, upload your Qualifications Statement//quote/submittal, along with all required attachments, and submit.
Respondents are solely responsible for ensuring that their submittals are complete, uploaded and submitted in the e-Procurement Portal by the due date and time. The City shall not be responsible for any submission delays or failures caused by any occurrence.
10.2. Qualification Statement Binding
All Qualification Statements submitted shall be binding for one hundred eighty (180) calendar days following opening.
10.3. Late Qualification Statements
Qualification Statements received by the City after the time specified for receipt will not be considered. Respondents shall assume full responsibility for timely delivery of the Qualification Statements to the location designated for receipt of Qualification Statements.
11. CONFORMANCE TO SOLICITATION
All Qualification Statements submitted shall meet and conform to all material, mandatory requirements set forth in this RFQu, provided that nothing herein shall be deemed to limit the City’s ability to waive minor irregularities without notice or the need to issue a written addendum.
If a Respondent desires to submit a Qualification Statement which, if selected by the City, would require the City to waive, alter or omit a material, mandatory requirement set forth in this RFQu, the Respondent must first submit a request to the City asking the City to amend the requirements of this RFQu in the same manner provided for the submission of written questions by Respondents provided in the section of this RFQu entitled “Questions Regarding Solicitation or Qualification Statement Process.” If the City, in its discretion, agrees to amend, alter, or waive the requirement, the City shall issue notice to all prospective Respondents of the change in the form of a written addendum.
Any request to waive, alter, or amend a mandatory requirement of the RFQu should be in the form of a written question that can be answered in an Addendum issued to all prospective Respondents. Please note, the City is not asking the Respondent to send in their Qualification Statements prior to the submission date, but merely to request a waiver or amendment to a mandatory requirement necessary to allow submission of the intended Qualification Statement.
12. EVALUATION CRITERIA
An Advisory Committee will be established to review all responsive Qualification Statements. Qualification Statements will be evaluated for short listing (if applicable) and final ranking using the evaluation criteria set forth herein. The information that will be considered for each criteria is as follows:
1. Experience of the Respondent
This criteria will include, but will not be limited to, evaluation of the Respondent’s information submitted in response to Section 9.9 - Respondent's Experience.
Scoring Method:
Points Based
Weight (Points):
28 (28% of Total)
2. Manager Experience
This criteria will include, but will not be limited to, evaluation of the Respondent’s information submitted in response to Section 9.11. – Manager Experience.
Scoring Method:
Points Based
Weight (Points):
20 (20% of Total)
3. Staff Experience
This criteria will include, but will not be limited to, evaluation of the information submitted in response to Section 9.12. - Staff Experience.
Scoring Method:
Points Based
Weight (Points):
20 (20% of Total)
4. Approach to the Provision of Work and Operations Plan
This criteria will include, but will not be limited to, evaluation of the information submitted in response to Section 9.10. - Equipment and Section 9.16. - Approach to the Provision of Work and Operations Plan.
Scoring Method:
Points Based
Weight (Points):
20 (20% of Total)
5. Small and Local Business Enterprise Participation
This criteria will include, but will not be limited to, evaluation of the information submitted in response to Attachment “G.”
Scoring Method:
Points Based
Weight (Points):
10 (10% of Total)
6. Veteran Business Enterprise Participation in Subcontracts
This criteria will include, but will not be limited to, evaluation of the information submitted in response to Attachment “F.”
Scoring Method:
Points Based
Weight (Points):
2 (2% of Total)
13. QUALIFICATION STATEMENTS ADVISORY COMMITTEE AND EVALUATION PROCESS
13.1. Initial Review of Responses
The Procurement and Contracts Division will perform an initial review of all Qualification Statements submittals for preliminary qualification and documentation compliance. This review process may include, but is not limited to, forms verification, professional licensing, references, past performance, and other relevant criteria.
13.2. Advisory Committee
An Advisory Committee (hereinafter referred to as “the Committee”) consisting of at least five (5) members will be established to review, discuss, and evaluate all responsive Qualification Statements submitted in response to this Request for Qualification Statements (RFQu). The Committee may utilize City staff and/or consultants who are not members to advise and assist the Committee in its review of the Qualification Statements. The subsequent inability of one or more committee member to serve or complete service on a committee shall not require the appointment of a new committee or a replacement committee member even if the loss of such member(s) causes the number of remaining committee members to fall below five (5).
13.3. Preliminary Evaluation; Short Listing
The Committee may conduct a preliminary evaluation of all Qualification Statements on the basis of the information provided and, if the Committee deems desirable in its discretion, it may elect to short list two or more Repondents using the evaluation criteria set forth in this solicitation. Upon short listing by the Committee, only those Repondents short listed shall remain eligible for further evaluation and consideration by the Committee.
13.4. Presentations
The Committee reserves the right to require oral presentations from and conduct pre-award discussion and/or pre-Contract negotiations with any or all responsive and responsible Repondents who submit Qualification Statements determined to be reasonably acceptable of being selected for award. Presentations and pre-award discussions and negotiations may be limited at the discretion of the Committee to short listed Repondents. Discussions may be conducted for the purpose of clarification and to assure full understanding of, and responsiveness to, the solicitation requirements. The City will not be liable for any costs incurred by the Repondent in connection with such interviews, presentations, or negotiations (i.e., travel, accommodations, etc.).
13.5. Optional Discussion
At the discretion and in the best interest of the City, the City or Committee may conduct discussions with Repondents (or the short listed Repondents, as applicable) or seek revision of Qualification Statements from Repondents (or the short listed Repondents, as applicable) deemed to be responsible and reasonably acceptable to be selected. Such Repondents (or short listed Repondentsz) will be accorded fair and equal treatment with respect to discussion and revision of the Qualification Statements. Revisions may be permitted after submission of Qualification Statements and prior to award of a Contract for the purpose of obtaining best and final offers.
13.6. Award Without Presentations
The City may evaluate and award a Contract based on responses to this Request for Qualifiction Statements without discussions or oral presentations. Therefore, each response to this RFQu should contain the Respondent's best terms and conditions for consideration.
13.7. Scoring and Final Ranking
Each Advisory Committee member will evaluate the Qualification Statements based on the factors set forth in the Evaluation Criteria of the RFQu and assign a score for each criteria ranging from zero (0) points to the maximum points allowed for each rating criteria. The individual criteria scores will then be added to determine the total score. The maximum possible total score is one hundred (100). After scoring, each Advisory Committee member will rank the Respondents based upon the member’s total scores for each qualification statement. The ranking established by each member will be accumulated to determine the final ranking. Each member’s top-ranked firm will be assigned one (1) point, second ranked firm two (2) points and so on. After accumulating the members’ points, the Respondent with the lowest points shall be ranked first, the next lowest points shall be ranked second, and so on.
In the event of a tie, the tied Respondents’ total scores from each member will be added and compared. The Respondent with the highest total scores will be ranked highest of the tied Respondents. If the total scores of two or more of the tied Respondents also results in a tie, the City’s Chief Procurement Officer, or designee, may instruct the Advisory Committee to conduct further deliberations, evaluations and rescoring of the Respondents until a ranking, or total score, without a tie is achieved.
The Committee will evaluate and rank the responsive Respondents deemed reasonably acceptable to be selected (or the short listed Respondents, as applicable) as set forth in the preceding section entitled “Evaluation Criteria”. In the event that the Committee previously elected to short list Respondents, any rankings or scores assigned as part of the short listing process shall not be binding on the Committee or its members as part of final evaluation and Committee members may modify their scores for any and all Respondents and scoring categories as they deem appropriate in their sole discretion. The Committee shall submit the proposed rank order to the Chief Procurement Officer after the conclusion of scheduled presentations, if any. Upon approval of the ranking by the Chief Procurement Officer, the Chief Procurement Officer shall post a notice of intended action. The notice of intended action may be obtained by the Respondents as set forth in the section of this RFQu titled “Request for Qualification Statements Information.”
13.8. Authority to Award
Contracts shall be awarded in accordance with the provisions of the City’s Procurement Code, Chapter 7 of the City of Orlando’s Code of Ordinances. Award of contracts in excess of One Hundred Thousand Dollars ($100,000) shall be subject to City Council approval.
13.9. Reserved Right
The City, at its sole and absolute discretion, reserves the right to reject any and all, or parts of any and all Qualification Statements, to re-advertise this solicitation, postpone or cancel, at any time, this solicitation process, or to waive minor irregularities and informalities in this RFQu or in the Qualification Statements received as a result of this RFQu. The City does not guarantee the award of any Contract as a result of this solicitation process.
14. GENERAL TERMS AND CONDITIONS
14.1. Communications with the City, Agency, or Board; Prohibited Contacts
To protect the integrity of the solicitation process and ensure fair consideration of all respondents, a prohibited communication period is hereby established commencing as of the time of the issuance of this solicitation and terminating upon execution of a contract (or, if the solicitation is cancelled, upon cancellation of the solicitation). Except for communication with the City’s designated point of contact set forth in this solicitation or as otherwise authorized by the City’s Chief Procurement Officer, during the prohibited communication period, the City prohibits communication regarding the solicitation by a respondent or potential respondent (or on a respondent or potential respondent’s behalf) to or with any officer, elected official (including the Mayor and City Council), department, division, office, or employee of the City, and any Advisory Committee members or other people or entities providing advice to the City or the Advisory Committee related to this solicitation. During the prohibited communication period, all contacts and communications regarding the solicitation by a respondent, or potential respondent, including their agents, representatives or others on their behalf, shall be directed to the City’s Procurement and Contract Services Division in the manner provided below in this solicitation, unless otherwise authorized by the City’s Chief Procurement Officer. Prohibited contact or communications during the prohibited communication period may result in disqualification from the solicitation process, rejection of the solicitation, or termination of any resulting contract as determined by the Chief Procurement Officer. In addition, prohibited contact or communications may also be grounds for suspension and debarment of a respondent or potential respondent under the City’s Procurement Code.
14.2. Questions
Any questions relative to interpretation of the solicitation or the solicitation process shall be addressed in writing as indicated below. In order to be answered prior to the submittal deadline, questions must be received by the Procurement and Contracts Division on or before the cut-off date for questions as specified in the Qualification Statement Schedule. Any interpretation made to prospective Repondents with respect to questions submitted prior to the cut-off date for questions will be expressed in the form of an addendum to the solicitation which, if issued, will be conveyed in writing to all prospective Repondents no later than five (5) days prior to the date set for receipt of Qualification Statements. Oral answers will not be authoritative.
14.3. Addenda
It will be the responsibility of the Repondent to contact the Procurement and Contracts Division prior to submitting a Qualification Statement to ascertain if any addenda have been issued, to obtain all such addenda, and to return executed addenda with the Qualification Statement.
14.4. Point of Contact
All communication and contact regarding this solicitation shall be directed to:
Tracie Brown,Purchasing Agent III
City of Orlando
Procurement and Contracts Division
City Hall at One City Commons
400 S. Orange Avenue, Fourth Floor
Orlando, Florida 32801
Telephone: (407) 246-3633
Fax: (407) 246-2869
Email: tracie.brown@orlando.gov
Website: http://www.orlando.gov/procurement/
15. ADDITIONAL INFORMATION
The City reserves the right to request that the Respondent provide additional information it deems necessary to evaluate, clarify, or substantiate any area contained in each submitted Qualification Statement and to more fully meet the needs of the City. This includes information which indicates financial resources as well as ability to provide and maintain the system and/or services. Moreover, the City reserves the right to make investigations of the qualifications of the Respondent as it deems appropriate, including but not be limited to, a background investigation conducted by the Orlando Police Department.
16. ADDENDUM TO REQUEST FOR QUALIFICATION STATEMENTS
If it becomes necessary to revise or amend any part of this Request for Qualification Statements before the Qualification Statements due date, the Chief Procurement Officer will furnish the revision by written Addendum.
It is the Respondent's responsibility to contact the Procurement and Contracts Division prior to submitting a response to ascertain if any Addenda have been issued, to obtain all such Addenda, and return executed Addenda with the response, if applicable. All addenda information will be posted on the City's website (https://procurement.opengov.com/portal/orlando). The failure of a Respondent to submit acknowledgment of any Addenda that affects the price(s), is considered a major irregularity and will be cause for rejection of the response.
17. APPLICABLE LAW AND APPEALS
This Request for Qualification Statements is issued in accordance with and shall be governed by the provisions and procedures of Chapter 7 of the City of Orlando’s Code which can be accessed online at:
https://www.municode.com/library/fl/orlando/codes/code_of_ordinances?nodeId=TITIICICO_CH7PRCO or by contacting the Procurement and Contracts Division. Any appeal of matters relating to this solicitation must be filed in accordance with the requirements of Chapter 7 of the City Code.
18. CONTRACT
The Contract form that the City intends to use for the award is included with this RFQu as Exhibit “1” for reference. While this draft Contract contains standard legal language and is not routinely modified, any exceptions to this standard Contract should be clearly indicated and Respondent understands that such exceptions may affect the evaluation of the Qualification Statement submittal. Modification or alteration of this Contract shall only be valid if mutually agreed to in writing by the parties.
19. EXECUTION OF CONTRACT
Unless such time is extended by the City, the successful Repondent shall, within fifteen (15) calendar days after Notice of Award is issued by the City of Orlando, Procurement and Contracts Division, sign and enter into a Contract with the City, and simultaneously provide any required bonds, indemnities and insurance certificates. Failure to comply with the established deadline for submittal of required documents may be grounds for cancellation of the award.
20. AFFILIATED AGENCIES
This solicitation is issued by the City of Orlando on behalf of itself and its affiliated agencies, including but not limited to the Community Redevelopment Agency of the City of Orlando (“CRA”), the Downtown Development Board (“DDB”), and the Downtown South Neighborhood Improvement District (“DSNID”) (each an “Affiliated Agency”). Upon the written agreement of the Contractor and an Affiliated Agency (or upon the issuance of a Purchase Order by an Affiliated Entity in circumstances here the City places orders by Purchase Order), Contractor shall provide such goods and/or services as set forth in this solicitation to an Affiliated Agency upon the same pricing, terms, and conditions set forth in the Contract between the City and Contractor, unless otherwise agreed in writing by the Contractor and the Affiliated Agency. Except as may otherwise be expressly provided in the agreement or Purchase Order authorizing the acquisition of the goods or services, (i) the procuring Affiliated Agency shall be solely responsible for all obligations and duties, and shall have all rights of the City, with respect to the goods or services procured by the Affiliated Agency; and (ii) Contractor shall look solely to the procuring Affiliated Agency for payment and the performance of any and all other obligations for goods or services contracted for by a procuring Affiliated Agency. With respect to work performed for an Affiliated Agency, actions may be taken on behalf an Affiliated Agency by the Chief Procurement Officer of the City of Orlando, or his designee(s).
21. EMPLOYMENT ELIGIBILITY; E-VERIFY SYSTEM
This Contract is subject to the terms, conditions, provisions and requirements of Section 448.095 of the Florida Statutes which is incorporated herein by this reference. Pursuant to Section 448.095 of the Florida Statutes, Contractor represents and warrants that it has registered with and uses the E-Verify System to verify the work authorization status of all newly hired employees and shall continue to do so at all times during the term of the Contract. If Contractor enters into a contract with a subcontractor, the subcontractor must provide the Contractor with an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien.
22. RIGHT TO AUDIT RECORDS
The City shall be entitled to audit the books and records of a Contractor or any sub-contractor to the extent that such books and records relate to the performance of such Contract or sub-contract. Such books and records shall be maintained by the Contractor for a period of five (5) years from the date of final payment under the prime Contract and by the sub-contractor for a period of five (5) years from the date of final payment under any sub-contract unless a shorter period is otherwise authorized in writing. If any litigation, claim, negotiation, audit or other action involving the records has been started before the expiration of the 5-year period, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular 5-year period, whichever is later.
23. FISCAL YEAR FUNDING APPROPRIATION
23.1. Specified Period
Unless otherwise provided by law, a Contract for supplies or services may be entered into for any period of time deemed to be in the best interest of the City, provided funds are available for the first fiscal period at the time of Contract. Payment and performance obligations for succeeding fiscal periods shall be subject to appropriation by City Council of funds therefore.
23.2. Cancellation Due to Unavailability of Funds in Succeeding Fiscal Periods
When funds are not appropriated or otherwise made available to support continuation of performance in a subsequent fiscal period, the Contract shall be cancelled, and the Contractor shall be entitled to reimbursement for the reasonable value of any nonrecurring cost incurred but not amortized in the price of the supplies or services delivered under the Contract or otherwise recoverable.
24. PUBLIC ENTITY CRIMES
A person or affiliate, as defined in §287.133 of the Florida Statutes, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Qualification Statement to provide any goods or services to a public entity, may not submit a Qualification Statements with a public entity for the construction or repair of a public building or a public work, may not submit Qualification Statements on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a Contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in §287.017 of the Florida Statutes for Category Two, for a period of 36 months from the date of being placed on the convicted vendor list.
25. PROMPT PAYMENT ACT
Payment by the City shall be made in accordance with Sections 218.70. et sq. Florida Statutes, Local Government Prompt Payment Act.
26. INVOICES
All invoices, in order to be classified as a proper invoice, shall be delivered to Accounts Payable, Finance Department, City of Orlando, 400 South Orange Avenue, P.O. Box 4990, Orlando, Florida, 32802-4990.
For purposes of billing submission and payment procedures, a "proper invoice" by a Contract or, consultant or other invoicing party shall conform to the following process:
A description (including quantity) of the goods and/or services provided to the City (or a party on behalf of the City) reasonably sufficient to identify it (or them);
The amount due, applicable discount(s), and the terms thereof;
The full name of the vendor, Contractor or other party who is supplying the goods and/or services including a mailing address in case of a dispute and a mailing address for payment purposes (if they are different) and a telephone number;
The Purchase Order or Contract number as supplied by the City;
An identification by Division, Office or Department of the party(ies) to whom the goods were delivered or services provided; and
In order to be considered as a proper invoice, it must be based on (a) a proper delivery, (b) installation, or (c) provision of the goods and/or services acceptance by the City; and the vendor, contractor or other party who is supplying the goods and/or services has otherwise complied with all of the Contract's terms and conditions and is not in default of any of them.
27. DISPUTE RESOLUTION
In the event a dispute occurs between a contractor, vendor or other invoicing party ("invoicing party") and the City concerning payment of an invoice, the City Department, Office or Division which has the dispute along with a representative of the City's Procurement and Contracts Division and the invoicing party shall meet to consider the disputed issues.
The invoicing party shall provide to the City such material and information as the City may reasonably require. Any such procedure shall be initiated by either party notifying the other in writing of a dispute and stating with specificity its nature. This procedure shall commence not later than forty-five (45) days, and be resolved not later than sixty (60) days, after the date on which the proper invoice was received by the City. Any decision by the Chief Procurement Officer shall constitute the final decision of the City regarding these matters and shall be communicated in writing to the invoicing party within three business days after such decision.
If no decision is rendered within the time period as set out above, then a decision against the invoicing party shall be deemed to have been issued.
28. RESPONDENT'S GUARANTEE
By submitting a qualification statement, a respondnet warrants that no one was paid a fee, commission, gift, or other consideration contingent upon receipt of an award for the services and/or supplies specified herein.
29. INSURANCE / PERFORMANCE BONDS
Insurance and/or Performance Bond coverage required by the Contract or terms and conditions as set forth in this Request for Qualification Statments, if any, must be in force throughout the term of the Contract (“Contract Term”). Should a Contractor fail to provide acceptable evidence of current insurance and/or a Performance Bond within seven (7) days prior to the expiration date of an insurance policy or bond at any time during the Contract term, the City shall have the absolute right to terminate the Contract without any further obligation to the Contractor. The Contractor shall be liable for the entire additional cost of procuring performance and the cost of performing the incomplete portion of the Contract at the time of termination. It is highly recommended that respondents confer with their respective insurance carriers or brokers to determine, in advance of their qualification statement submission, the availability and cost of the required insurance, related endorsements, and bonds.
General Insurance Requirements. Within seven (7) days of receipt of a notification of intended award from the City, the Contractor shall provide the City with the required Certificate(s) of Insurance in a form(s) acceptable to the City. The Certificate(s) of Insurance shall demonstrate that the awarded Respondent has coverage in accordance with the requirements set forth herein. Insurance coverage must be in force throughout the contract term. Should a Contractor fail to maintain insurance as required or to provide acceptable evidence of insurance within seven (7) days prior to the expiration date of an insurance policy, the City shall have the absolute right to terminate the contract without any further obligation to the Contractor. In such event the Contractor shall be liable for the entire additional cost of procuring performance plus the cost of performing the incomplete portion of the contract at the time of termination.
Subcontractors. Unless expressly specified otherwise in this solicitation, a Contractor and its subcontractors of any tier will be required at their own expense to maintain in effect at all times during the performance of the work insurance coverages with limits not less than those set forth below with insurers and under forms of policies satisfactory to the City. It shall be the responsibility of the Contractor to maintain the required insurance coverages and to assure that subcontractors maintain required insurance coverages at all times. Failure of a Contractor to maintain adequate coverage shall not relieve it of any contractual responsibility or obligation. The requirements specified herein as to types, limits, and City’s approval of insurance coverage to be maintained by a Contractor and its subcontractors are not intended to and shall not in any manner limit or qualify the liabilities and obligations assumed by the Contractor and its subcontractors under a contract. Any insurance carried by the City that may be applicable shall be deemed to be excess insurance and the Contractor’s insurance primary for all purposes despite any conflicting provision in the Contractor’s policies to the contrary.
Certificates of Insurance. Prior to commencing work at the jobsite, and as a condition precedent to the Contractor’s and their subcontractors’ initiation of performance, the Contractor and its subcontractors shall furnish the City with certificates of insurance as evidence that policies providing the required coverage and limits of insurance are in full force and effect. The certificates shall provide that any company issuing an insurance policy for the work under a contract shall provide not less than 30 days advance notice in writing to the City prior to cancellation, termination, or material change of any policy of insurance (except for notice of non-payment of premium for which not less than 10 days advance notice in writing shall be required). In addition, the Contractor shall immediately provide written notice to the City upon receipt of notice of cancellation of an insurance policy or a decision to terminate an insurance policy. All certificates of insurance shall clearly state that all applicable requirements have been satisfied, including certification that the policies are of the “occurrence” type. Certificates of insurance for a Contractor and subcontractor-furnished insurance and notices of any cancellations, terminations, or alterations of such policies shall be mailed to the Procurement and Contracts Division at the address set forth for delivery of the Solicitation.
Additional Insureds. All insurance coverages furnished under a contract except Workers’ Compensation, Employers’ Liability and any Professional Liability Policy shall include the City and its officers, elected officials, and employees as additional insureds with respect to the activities of the Contractor and its subcontractors. The City shall not by reason of their inclusion under these policies incur liability to the insurance carrier for payment of premium for these policies.
Waiver of Subrogation. The Contractor and its subcontractors shall require their insurance carriers, with respect to all insurance policies, to waive all rights of subrogation against the City, its officers, elected officials, agents and employees and against other Contractors and subcontractors.
Types of Coverage to be Provided. Insurance will be provided by the Contractor as may be required by the Special Conditions. If required, the awarded Contractor (and its subcontractors to the same extent and on the same terms as set forth below for Contractor) shall maintain the following coverages and furnish the certificate(s) of insurance on the policies and renewals thereof which indicate that insurance coverage has been obtained meeting the requirements of the contract.
Workers Compensation and Employer’s Liability. This insurance shall protect the Contractor against all claims under applicable state workmen’s compensation laws. The Contractor shall also be protected against claims for injury, disease, or death of employees that, for any reason, may not fall within the provisions of a workmen’s compensation law. This policy shall include an “all states” or “other states” endorsement. Exemption certificates shall be accepted if valid during the term of the contract, but only for those eligible corporate officers pursuant to Chapter 440 of the Florida Statutes. Proof of workers’ compensation coverage must still be provided for all employees, sub-contractors not eligible for exemption. The liability limits shall not be less than:
Workers’ compensation: Statutory
Employer’s Liability: $100,000 each occurrence
Comprehensive Automobile Liability. This insurance shall be written in comprehensive form and shall protect the Contractor and the additional insureds against all claims for injuries to members of the public and damage to property of others arising from the use of motor vehicle, and shall cover operation on or off the site of all motor vehicles licensed for highway use, whether they are owned, non-owned, or hired. The liability limits shall not be less than:
Bodily injury and: $1,000,000 combined single
Property damage: limit each occurrence
Commercial General Liability. This insurance shall be an “occurrence” type policy written in comprehensive form and shall protect the Contractor and the additional insureds against all claims arising from bodily injury, sickness, disease, or death of any person or damage to property of the City or others arising out of any act or omission of the Contractor or its agents, employees, or subcontractors. This policy shall also include protection against claims insured by usual bodily injury liability coverage, a “contractual liability” endorsement to insure the contractual liability assumed by the Contractor under its contract with the City, and “Completed Operations and Products Liability” coverage (to remain in force for 2 years after final payment and subsequent to project completion). If the Contractor’s work, or work under its direction, requires blasting, explosive conditions, or underground operations, the comprehensive general liability coverage shall contain no exclusion relative to blasting, explosion, collapse of structures, or damage to underground property. The liability limits shall not be less than:
Bodily injury and: $1,000,000 combined single
Property damage: limit each occurrence
Commercial Crime. Prior to performance as a result of award of this solicitation, the Contractor shall secure and maintain Commercial Crime Insurance or the equivalent covering all of Contractor’s employees engaged in work as specified herein or having access to City buildings.
The Commercial Crime Policy, with endorsement CR04010300 covering client’s property shall provide a minimum coverage of $300,000 per employee/owner per occurrence and shall remain in effect for the entire contract period and any subsequent renewals. Evidence of required Commercial Crime Insurance shall be submitted to the Procurement and Contracts Division prior to commencing work.
It is highly recommended that Respondents confer with their respective insurance carriers or brokers to determine, in advance of their submission, the availability and cost of this required insurance and related endorsement.
Installation Floater. Contractor shall purchase and maintain property insurance for the work at the site, including the value of any City supplied materials and equipment in the amount of the full replacement cost thereof up to the value of the contract. This coverage shall be written on an all risk basis and shall provide coverage for physical loss or damage to the equipment on site, in transit and while temporarily in storage at the site or off site. Coverage shall also be provided for performance testing, and shall be maintained in effect until final payment is made unless otherwise agreed to in writing by the City. This policy shall include the interest of the City who is deemed to have an insurable interest and shall be listed as a named insured.
Professional Liability. The Contractor shall also purchase, maintain, and keep in full force, effect, and good standing, a professional liability/errors and omissions insurance policy having minimum limits of $1,000,000, with a maximum deductible of $100,000 per claim and in the annual aggregate, or the Contractor shall provide the City with policy coverage wherein the insurer agrees to pay claims (up to the limits of coverage), and will thereafter recover the deductible from the insured Contractor. The errors and omissions policy shall be in effect and shall insure the Contractor’s performance on City projects.
Cyber Liability Coverage. To the extent that the Contractor/Supplier provides software, hardware, software or system development, consulting services, Internet/Application Service Provided services (e.g., outsourced functions such as web-hosting), or any other technology service, Technology Errors & Omissions (or technology professional liability coverage) insurance, including coverage for loss or disclosure of electronic data, media and content rights infringement and liability, network security failure and software copyright infringement liability due to the failure of the Contractor’s/Supplier’s products or services with limits of not less than $10,000,000 per occurrence.
If the Contractor/Supplier has access to Confidential Information, Privacy and Network Security (sometimes otherwise known as Cyber Liability) coverage which includes providing protection against liability do (a) system attacks, (b) denial or loss of service attacks, (c) spread of malicious software code, (d) unauthorized access and use of computer systems, (e) crisis management and customer notification expenses, (f) privacy regulatory defense and penalties and (g) liability arising from the loss or disclosure of confidential data with coverage limits of not less than $10,000,000.00 per occurrence.
Garage Keepers Liability. Garage Liability Insurance in the amount not less than $1,000,000.00 combined single limit per occurrence for bodily injury and property damage endorsed to include: a. Automobile Service Operations; and b. Garage keepers legal liability.
Contractors Pollution Liability Insurance: Contractor shall obtain and maintain in effect during the term of the contract, Contractors Pollution Liability Insurance, written on an occurrence basis, covering the contractors and any subcontractors thereof liability for bodily injury, property damage, and environmental clean up costs resulting from “sudden accidental” or “gradual” pollution events, all arising out of the work or services including the transportation risk to be performed under this contract. Combined single limit per occurrence shall not be less than $1,000,000. Annual aggregate limit shall not be less than $2,000.000.
Performance, Payment and Other Bond Requirements
The Contractor shall furnish a Performance Bond and a Payment Bond, each with good and sufficient surety, and each in an amount at least equal to the Contract Price. These Bonds shall be recorded by the Contractor with the Clerk of the Circuit Court of the county where the Project is located and the Contractor shall provide to the City a certified copy of the recorded bond no later than the Date of Commencement of the Contract Time. These Bonds shall remain in effect at least until one (1) year after the date of Substantial Completion of the entire work, except as otherwise provided by Laws or Regulations, or the other provisions of the Contract Documents. Contractor shall also furnish such other Bonds as are required by the Supplementary Conditions. The Performance Bond requirement in the Contract Documents shall inure solely to the City and its successors or assigns, as obligee, and no other person shall have any right of action based thereon.
All Bonds shall be in accordance with statutory bond provisions in Florida Statutes and all other applicable Laws and Regulations and be in the form prescribed by the Contract Documents. All Bonds shall be executed by such sureties as are licensed to conduct business in the state of Florida and, except as otherwise provided by Laws and Regulations, are named in the current list of "Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies" as published in Circular 570 (amended) by the Audit Staff Bureau of Accounts, U.S. Treasury Department. The sureties which issue the Performance and Payment Bonds must have at least an “A-” rating in accordance with the most current A.M. Best Company financial strength ratings. All Bonds signed by an agent must be accompanied by a certified copy of its authority to act.
If the surety on any Bond furnished by Contractor is declared bankrupt or becomes insolvent or its license to do business in the state of Florida is terminated or it ceases to meet the requirements of the Contract Documents, Contractor shall within five (5) days thereafter substitute another Bond and surety, both of which shall be in accordance with the Contract Documents and acceptable to City.
In addition If the City has a reasonable objection to the proposed Surety, the City may request the awarded Repondent to submit an acceptable substitute without an increase in the total base bid. If the awarded Repondent declines or is unable to make any such acceptable substitution, the City may, at its sole option, rescind the Notice of Award, and any award of the Contract to awarded Repondent will be of no effect. The refusal or inability to make any such substitution may constitute grounds for sacrificing its Bid Security.
Respondent shall provide at the time of the request for qualification statements submission a letter from a surety, authorized to transact business in the State of Florida, that the Contractor has a bonding capacity of at least five-hundred thousand dollars ($500,000.00). The City reserves the right to waive any informality in the selection process and to reject any or all qualification statements.
30. FLORIDA SALES TAX
The City is a governmental agency and a political subdivision under Florida law. Purchases by the City under this Contract are exempt from Florida sales tax: The City’s tax exempt number is 85-8015427957C-9. No purchase made by any entity is qualified to be exempt other than those made directly by the City.
The City’s sales tax exemption does not apply to goods and services purchased separately by a Contractor in connection with its fulfillment of its Contract obligations. The Contractor shall be responsible for paying any taxes, fees or similar payments which are required to be paid in connection with the Contract work.
31. DRUG-FREE WORKPLACE CERTIFICATION
By submitting a Qualification Statement in response to this Request for Qualification Statements, the Repondent is certifying that their company is a drug-free workplace in accordance with Florida Statute §287.087.
32. AMERICANS WITH DISABILITIES ACT
Persons with disabilities needing a special accommodation to participate in this proceeding should contact the Procurement and Contracts Division, City Hall at One City Commons, 400 South Orange Avenue, Orlando, P.O. Box 4990, Florida 32802-4990, telephone (407) 246-2291, not later than seven (7) days prior to the date on which the accommodation is requested.
33. RECIPROCAL LOCAL PREFERENCE
In the event the most responsive and responsible response to any Request for Qualification Statements is by a Respondent whose principal place of business is in a city, county, or state which grants a preference for the procurement of such goods or services to a vendor whose principal place of business is in such area, then the City may award a preference to the (next) most responsive and responsible Respondent having a principal place of business in the Metropolitan Statistical Area, (i.e., Orange, Seminole, Lake and Osceola Counties). Such preference shall be equal to the preference granted by the area in which the most responsive and responsible vendor has its principal place of business.
34. PURCHASING CONTRACTS W/ OTHER GOVERNMENT AGENCIES
At the option of the awarded Repondent, the submission of any Qualification Statement in response to this Request for Qualification Statements constitutes a Qualification Statement made under the same terms and conditions, for the same Contract price, to Qualification Statement other governmental agencies including the State of Florida, and its agencies, political subdivisions, counties and cities. Each governmental agency desiring to accept these Qualification Statements, and make an award thereof, shall do so independently of any other governmental agency. Each agency shall be responsible for its own purchases and each shall be liable only for materials and/or services ordered and received by it, and no agency assumes any liability by virtue of this Qualification Statement.
35. FOREIGN CORPORATION
In accordance with F.S. 607.1501, and provided an exemption is not available, a foreign corporation may not transact business in Florida until it obtains a certificate of authority from the Florida Department of State. Foreign corporations may submit bids or Qualification Statements prior to obtaining a certificate of authority from the Florida Department of State. A foreign corporation must be in compliance with F.S. 607.1501, prior to entering into a Contract with the City of Orlando.
36. SUBCONTRACTORS
The Repondent shall perform all of its obligations and functions under the Contract by means of its own employees, or by a duly qualified sub-contractor, which is approved in advance by the City. In the event a subcontractor is employed, the Repondent shall continuously monitor the subcontractor’s performance, shall remain fully responsible to ensure that the subcontractor performs as required and itself perform or remedy any obligations or functions, which the subcontractor fails to perform properly.
37. PURCHASING CARD PROGRAM
The City uses the VISA Purchasing Card Program to streamline our procurement process. In order to expedite payments to suppliers, the J.P. Morgan purchasing card program and Virtual Card solution has been implemented to more effectively control our procurement activities and to achieve a significant cost savings over the traditional paper, purchasing, and payment system.
As one of the City of Orlando’s valued suppliers, your business can also achieve cost savings results by accepting the Virtual Card solution.
Identified supplier benefits of this Program are:
Get paid faster – Virtual card payments will be made after invoice approval, ACH will be net 30, and check net 45
Improve Days Sales Outstanding (DSO)
Electronic payment that eliminates the cost of processing checks
Payment within 48 hours
Improve cash flow
Increased working capital
Reduced collection efforts and administrative expenses
Enhanced corporate relationships
Enhanced reporting
Increased sales as a “Preferred Supplier”
Streamlined reconciliation with remittance details included with electronic payment in email notification
Lower carrying costs
Less paper/manual work
Dedicated supplier portal to view status of receivables
38. PROHIBITION - CONTRACTING WITH SCRUTINIZED COMPANIES
In accordance with Section 287.135(2) of the Florida Statutes, “[a] company is ineligible to, and may not, bid on, submit a Qualification Statement for, or enter into or renew a contract with an agency or local governmental entity for goods or services of:
$100,000.00 or more if, at the time of bidding on, submitting a qualification statement for, or entering into or renewing a contract, the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to s. 215.4725, or is engaged in a boycott of Israel; or
One million dollars or more if, at the time of bidding on, or submitting a qualification statement for, or entering into or renewing such contract, the company:
Is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, created pursuant to s. 215.473, or
Is engaged in business operations in Cuba or Syria.”
Section 215.473 of the Florida Statutes defines a company to include “all wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit.”
By submitting a response to this solicitation, a respondent certifies that it and those related entities of respondent as defined above by Florida law above are not on the Scrutinized Companies that Boycott Israel List, created pursuant to s. 215.4725 of the Florida Statutes, and are not engaged in a boycott of Israel. In addition, if this solicitation is for a contract for goods or services of one million dollars or more, by submitting a response to this solicitation, a respondent certifies that it and those related entities of respondent as defined above by Florida law are not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List , created pursuant to Section 215.473 of the Florida Statutes and are not engaged in business operations in Cuba or Syria. Any respondent awarded a Contract as a result of this solicitation shall be required to recertify the aforementioned certifications at each renewal of the Contract. The City may terminate any contract resulting from this solicitation if respondent or any of those related entities of respondent as defined above by Florida law are found to have submitted a false certification or any of the following occur with respect to the company or a related entity: (i) it has been placed on the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel, or (ii) for any contract for goods or services of one million dollars or more, it has been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, or it is found to have been engaged in business operations in Cuba or Syria. Notwithstanding the preceding, the City reserves the right and may, in its sole discretion, on a case by case basis, permit a company on such lists or engaged in business operations in Cuba or Syria to be eligible for, bid on, submit a qualification statement for, or enter into or renew a contract for goods or services of one million dollars or more, or may permit a company on the Scrutinized Companies that Boycott Israel List to be eligible for, bid on, submit a qualification statement for, or enter into or renew a contract for goods or services of any amount, should the City determine that the conditions set forth in Section 287.135(4) of the Florida Statutes are met.
39. SOFTWARE LICENSES
If this procurement involves the purchase of software products, then the following language is hereby incorporated: The software products to be purchased or subsequently licensed hereunder shall contain no computer viruses, other ‘containments’, including any codes, or instructions that may be used to access, modify, delete, damage, or disable purchaser’s computer system.
40. NON-DISCRIMINATION
Contractor shall:
Implement an employment nondiscrimination policy prohibiting discrimination in the performance of the contract in the hiring, discharging, promoting or demoting, matters of compensation, or any other employment-related decision or benefit on account of actual or perceived race, ethnicity, color, religion, national origin, gender, disability, age, military status, sexual orientation, gender identity, gender expression, or marital or familial status.
Not discriminate in the performance of the contract on account of actual or perceived race, ethnicity, color, religion, national origin, gender, disability, age, military status, sexual orientation, gender identity, gender expression, or marital or familial status.
Incorporate the foregoing requirements in all subcontracts related to its contract with the City.
41. GOVERNING LAW / VENUE
Any contract entered into as a result of this solicitation shall be deemed to be under and shall be governed by, and construed according to, the laws of the State of Florida. Any litigation arising out of this contract shall be commenced in the State and Federal Courts of Orange County, Florida. Contractor shall comply with all applicable federal, state, and local laws in the performance of work under the contract. To the extent applicable, Contractor shall comply with Florida public records laws, including Sections 119.0701(2) (b) 1 through 4 of the Florida Statutes. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CITY CLERK OR RECORDS AND ARCHIVES MANAGER AT, RECORDS@ORLANDO.GOV, TELEPHONE NUMBER (407) 246-2148, 400 S. ORANGE AVE., ORLANDO, FL 32801.
42. RECOVERED MATERIALS
If the specifications contained herein require the use of recovered materials, by submitting a bid or response to this solicitation, a respondent agrees and certifies that it will meet such requirement. Upon the conclusion of any contract resulting from this solicitation requiring the use of recovered materials, the Contractor shall submit to the City’s project manager for the work a statement regarding the actual percentage of recovered materials utilized in the completion of the contract.
43. PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL, OR IDELOGICAL INTEREST IN GOVERNMENT CONTRACTING
Pursuant to Section 287.05701 of the Florida Statutes, vendors are notified that the City as a local government in Florida, is prohibited from requesting documentation of or considering a vendor's social, political, or ideological interests when determining whether a vendor is a responsible vendor, and from giving a preference based upon such interests.
44. VENDOR QUESTIONNAIRE / ATTACHMENTS
1. ADDENDUM RECEIPT VERIFICATION*
Respondents must acknowledge all issued addenda by confirming below. Failure to acknowledge may result in a non-responsive submittal.
The failure of a Respondent to submit/confirm acknowledgment of any addenda that affects price(s), is considered a major irregularity and will be cause for rejection of the Submittal.
The undersigned acknowledges receipt of all issued addenda:
Please confirm
*Response required
2. CERTIFICATION REGARDING PROHIBITION AGAINST CONTRACTING WITH SCRUTINIZED COMPANIES*
I hereby certify that neither the undersigned entity, nor any of its wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit have been placed on the Scrutinized Companies that Boycott Israel List created pursuant to s. 215.4725 of the Florida Statutes, or are engaged in a boycott of Israel.
In addition, if this solicitation is for a contract for goods or services of one million dollars or more, I hereby certify that neither the undersigned entity, nor any of its wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit are on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, created pursuant to s. 215.473 of the Florida Statutes, or are engaged in business operations in Cuba or Syria as defined in said statute.
I understand and agree that the City may immediately terminate any contract resulting from this solicitation upon written notice if the undersigned entity (or any of those related entities of respondent as defined above by Florida law) are found to have submitted a false certification or any of the following occur with respect to the company or a related entity: (i) it has been placed on the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel, or (ii) for any contract for goods or services of one million dollars or more, it has been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, or it is found to have been engaged in business operations in Cuba or Syria.
Please confirm
*Response required
3. Respondents's Certification Form*
Please download the below document, complete, sign, notarize, and upload.
Attachment_A_-_Respondents_Certifcation_Form.pdf
*Response required
4. Conflict of Interest Disclosure Form*
Please download the below document, complete, sign, and upload.
Attachment_B_-_Conflict_of_Interest_Disclosure_Form.pdf
*Response required
5. Confidential and/or Proprietary Information Exemption Form*
Please download the document below, complete, and upload.
Attachment_C_-_Confidential_and_Prorietary_Information_Exemption_Form.pdf
*Response required
6. References Form*
Please download the document below, complete, and upload.
Attachment_D_-_Reference_Form.pdf
*Response required
7. Human Trafficking Affidavit*
The Vendor hereby represents, warrants, and certifies that Vendor does not use coercion for labor or services as defined in Section 787.06, Florida Statutes.
A completed Human Trafficking Affidavit should be included with your Submittal. A contract shall not be awarded to a Respondent who does not submit the form at the time of submittal or within seven (7) days of the date the City requests the form be submitted, if a Respondent fails to return the form with its response.
Please download the Human Trafficking Affidavit below, complete, sign, notarize, and upload.
Attachment_E_-_Human_Trafficking_Affidavit.pdf
*Response required
8. Veteran Business Enterprise Participation Form*
Please download the document below, complete, and upload.
Attachment_F_-_Veteran_Business_Enterprise_Participation_Form_RFQu.pdf
*Response required
9. Small and Local Business Enterprise Participation Form*
Please download the below documents, complete, and upload.
Attachment_G_-_SBE-LBE_Participation_Form.pdf
*Response required
10. Pre-Qualification Statements Conference Attendance Notification Form*
Please download the below documents, complete, and upload.
Attachment_H_-_Pre-Qualification_Statements_Conference_Attendance_Notification_Form.pdf
*Response required
11. Letter of Bondability from Surety*
Upload letter from a surety, authorized to transact business in the State of Florida, that the Contractor has a bonding capacity of at least five-hundred thousand dollars ($500,000.00).
*Response required
12. W-9 Form*
Upload signed copy of Respondent's most current W-9 .
*Response required
13. Proof of Insurance*
Upload copy of Respondent's Certificate of Insurance.
*Response required
14. Please upload your complete Request for Qualification Statement through the City's e-Procurement Portal*
Respondents are solely responsible for ensuring that their submittals are complete, uploaded, and submitted in the City's e-Procurement Portal by the due date and time.
*Response required
45. MULTIPLE AWARDS
The City reserves the right in its sole discretion after evaluation of all responsive submittals, to award the work described herein to more than one responsive and responsible Respondent. In such cases where an award is made to more than one responsive and responsible Respondent, the City shall apportion the work among the various primary, secondary and alternate providers in such manner and at such time as it deems appropriate under the circumstances in its sole discretion and no minimum amount or proportion of work is guaranteed to any single provider or class of providers irrespective of such provider’s designation as primary, secondary or alternate.
46. PAYMENT OF SUBCONTRACTORS
Final and complete payment will be made on the basis of completion and acceptance by the City of the work performed under the contract and receipt of satisfactory evidence that all payrolls, bills for materials, have been paid in full. Payments of subcontractors shall be made in compliance with §218.735 (6) et sq. Florida Statutes. The existence of any unpaid bills or charges for labor, materials or other supplies used directly by the Contractor or any subcontractor under the contract, shall constitute cause for the City to withhold final payment until said bills or charges are paid.
47. NO PROMOTION OR ADVERTISING BY CONTRACTOR
The Contractor shall not display its trademarks or insignia upon any of the Equipment.
The Contractor shall not name the Equipment or the fact that the equipment is installed at the Site in any part of its promotion or advertising of the Contractor’s business (including, without limitation, any statement that it has supplied the Equipment or maintains same) without the written consent of the City, which consent may be withheld by the City with or without cause.
48. RELATIONSHIP OF THE PARTIES
The relationship between Contractor and City is strictly that of an independent contractor. The contractor shall have no authority to enter into any contracts or incur any obligations binding upon City, unless City agrees in advance in writing.
Contractor shall employ only competent foremen and experienced laborers on the project, and shall discharge or remove immediately, whenever requested to do so by City, any employee considered by City to be incompetent or disorderly.
49. WARRANTIES
Contractor shall warrant and guarantee that title to all work, materials, and equipment covered by a request for payment, whether originally incorporated in the project or not, will pass to City, upon the receipt of full payment by Contractor, free and clear of all liens, claims, security interests or encumbrances, and that no work, material, or equipment covered by a request for payment will have been acquired by Contractor, or by any person performing work at the site or furnishing materials and equipment for the project, subject to an agreement under which an interest therein or an encumbrance thereon is retained or otherwise imposed by Contractor or any other third person.
Contractor shall warrant and guarantee to City, without limitations or qualification, that all equipment, components, materials, workmanship, and the system as an entity shall conform to and perform in accordance with local building codes.
Contractor shall be fully responsible for any work knowingly performed contrary to said laws, codes and/or regulations, and shall fully indemnify City against loss and bear all costs and penalties arising therefrom.
Contractor should note that following acceptance of Final Acceptance of the Work and final payment to Contractor by City, all Work (including without limitation all equipment, hardware, software, licenses, equipment, materials, guarantees, warranties, and rights relating thereto are property of the City. Submission of a proposal shall be deemed confirmation that (i) all guarantees, warranties licenses and other rights relating to the Work are property of the City.
50. SAFETY AND LEGAL REQUIREMENTS
Without in any way limiting any other term or provision of this Agreement or any obligation of Contractor hereunder, Contractor shall do or cause to be done all of the following: (a) perform the Services in a first-class manner that shall protect the health and safety of all patrons, employees and other users of the Facilities; (b) adhere to all laws, policies, rules, and regulations applicable to the Services to be provided by Contractor pursuant to this Agreement; (c) if an authorized management person of Company is not available, then contact the proper local authorities for assistance at a Facility when such assistance is appropriate for safety; and (d) obtain, maintain and comply with all licenses, permits and franchises or approvals from any governmental authority that may be required to enable Contractor to perform all of the Services and fulfill all of its obligations under this Agreement.
51. INDEPENDENT CONTRACTOR STATUS
Contractor is engaged hereunder as an independent contractor and as such shall be solely responsible for full compliance with all requirements under all laws and regulations now or in the future applicable to Contractor, its business affairs and its performance of its duties under or pursuant to this Agreement, including, without limitation, state and federal taxes applicable to this Agreement (including payroll taxes), unemployment insurance and other insurance applicable and necessary with respect to its employees and all of its duties and obligations as an employer. The relationship created by this Agreement is that of independent contractors, and nothing contained in this Agreement shall be deemed or construed as creating any partnership, joint venture, employment relationship, agency, or other relationship between the parties or to make Company liable for the debts or obligations of Contractor. No officer, employee, agent, or servant of Contractor shall be deemed at any time to be an employee, servant, or agent of Company for any purpose whatsoever. The contractor shall require all of its personnel to refrain from making any representation by word or conduct whereby any other person might understand or believe that such persons are employees, agents, or servants of Company.
52. LIENS
Contractor shall be responsible for the satisfaction or payment of any liens for any provider of, among other things, work, labor, material, or services claiming by, through or under Contractor. The contractor shall also indemnify, hold harmless and defend the Company Indemnitees against any such liens, including attorneys’ fees and costs. Contractor shall not cause, suffer, or authorize any lien, claim, or other encumbrance to be filed against the Facilities or underlying property in connection with Contractor’s Services or the exercise of any right or privilege of Contractor under this Agreement. If Company notifies Contractor that such a lien has been filed against a Facility or underlying property by Contractor or any contractor performing work at a Facility at Contractor’s request, then Contractor shall promptly have the lien bonded or removed and released of record at Contractor’s sole cost and expense, no later than ten (10) days after notice thereof.
53. EXHIBITS
A - Exhibit 2 - City Orlando Parking Division Map
B - Exhibit 1 - Contract RFQU26-0252
City of OrlandoIssuing agency·Orlando, FL·via the City of Orlando OpenGov procurement portal