- Due Text
- Thursday, October 29, 2026 2:00pm
- Posted At
- Tue, Sep 29, 2026 9:00 AM
- Documents
- Debris_Monitoring_Services.pdf, A - Legal Notice 2026-281, B - Payment Bond, C - Performance Bond, D - W9, E - Exceptions (if applicable), F - CIQ form (if applicable)
- Numeric Id
- 278237
- Description
- Collin County, Texas is requesting proposals from qualified firms for a stand-by contract for debris monitoring services as directed by the County in order to eliminate immediate threat to the public health and safety. Also required is the elimination of immediate threats of significant damage to improved public or private property and that which is considered essential to ensure economic recovery of the affected community. Respondents shall provide disaster recovery technical program management assistance to County officials. Work under this proposal will be utilized on an “as needed” basis only. Collin County has a Disaster Debris Plan included in addition to our Emergency Operations Plan. Collin County has identified temporary debris management sites (TDMS). The actual site or sites will be dependent on factors of the event, including but not limited to impact location. Services shall comply with the most current FEMA Public Assistance Program and Policy Guide at the time of the disaster event, including all subsequent updates that may supersede earlier versions.
Background
The Proposer shall have an excellent understanding of the documentation involved for the reimbursement from FEMA, FHWA, or other federal agency, and the state relief programs to make the process of cost recovery efficient and accurate. The processes and documentation required will be in strict compliance with FEMA, FHWA, or other federal agency, and other state relief programs regulations regarding eligibility.
Timeline
RFP Released:
September 29, 2026
Deadline for Submission of Questions:
October 13, 2026, 2:00pm
Response Submission Deadline:
October 29, 2026, 2:00pm
- Document Text
- 1. INTRODUCTION
1.1. SUMMARY
Collin County, Texas is requesting proposals from qualified firms for a stand-by contract for debris monitoring services as directed by the County in order to eliminate immediate threat to the public health and safety. Also required is the elimination of immediate threats of significant damage to improved public or private property and that which is considered essential to ensure economic recovery of the affected community. Respondents shall provide disaster recovery technical program management assistance to County officials. Work under this proposal will be utilized on an “as needed” basis only. Collin County has a Disaster Debris Plan included in addition to our Emergency Operations Plan. Collin County has identified temporary debris management sites (TDMS). The actual site or sites will be dependent on factors of the event, including but not limited to impact location. Services shall comply with the most current FEMA Public Assistance Program and Policy Guide at the time of the disaster event, including all subsequent updates that may supersede earlier versions.
1.2. TIMELINE
RFP Released: September 29, 2026
Deadline for Submission of Questions: October 13, 2026, 2:00pm
Response Submission Deadline: October 29, 2026, 2:00pm
2. SPECIAL CONDITIONS AND SCOPE OF WORK
2.1. AUTHORIZATION
By order of the Commissioners Court of Collin County, Texas sealed proposals will be received for 2026-281 Debris Monitoring Services.
2.2. INTENT OF REQUEST FOR PROPOSAL
Collin County’s intent of this Request for Proposal (RFP) and resulting contract is to provide contractors with sufficient information to prepare a proposal for Debris Monitoring Services.
2.3. TERM
Provide for a one (1) year term contract commencing upon award and full contract execution. The County shall have the option to renew for five (5) additional one-year periods, with all other terms remaining the same.
2.4. TRANSITIONAL PERIOD
Upon normal completion of this contract, not to include termination for default, and in the event that no new contract has been awarded by the original expiration date of the existing contract including any extension thereof, it shall be incumbent upon the Contractor to continue the contract under the same terms and conditions until a new contract can be completely operational. At no time shall this transition period extend more than ninety (90) days beyond the original expiration date of the existing contract and any extension thereof.
2.5. POINT OF CONTACT
Information regarding the purchasing process and the contents of this RFP may be obtained from the Collin County Purchasing Department or email G Zimmel, Buyer at gzimmel@co.collin.tx.us.
2.6. FUNDING
Funds for payment have been provided through the Collin County budget approved by the Commissioners Court for this fiscal year only. State of Texas statutes prohibit the County from any obligation of public funds beyond the fiscal year for which a budget has been approved. Therefore, anticipated orders or other obligations that arise past the end of the current Collin County fiscal year shall be subject to budget approval.
Collin County anticipates that all or partial funding for the project subject to this RFP will consist of federal grant funding. As such, in submitting a Proposal, Offeror acknowledges and is responsible for ensuring compliance with the general procurement standards applicable to Contractors, as detailed in 2 CFR 200. Any Contract awarded pursuant to this RFP shall include all required contract clauses for services and work associated with this project, and the selected Offeror shall include the applicable clauses in its subcontracts (see 2 CFR 200, Appendix II, Contract Provisions).
Offeror must comply with all current 2 CFR 200, Appendix II contract provisions now in effect or hereafter enacted for the entirety of the contract. Failure to maintain compliance throughout the duration of the project or contract may be cause to terminate the contract.
Additionally, any contract entered into by the County that is to be paid in whole or in part from grant funds will be subject to termination for convenience by the County should grant funding become unavailable at any time for the continuation of services paid for by the grant, and further funding cannot be obtained for the contract. Such termination will be without liability to the County, other than for payment of services rendered prior to the date of termination.
2.7. PRICE REDUCTION
If during the life of the contract, the proposer's net prices to its customers for the same product(s) and/or services shall be reduced below the contracted price, it is understood and agreed that the County shall receive such price reduction.
2.8. PRICE REDETERMINATION
The proposer is to submit a response that will be fixed for one (1) year. A price redetermination may be considered by Collin County only at each of the annual renewals of the contract. All requests for price redetermination shall be in written form and shall include documents supporting price redetermination such as Consumer Price Index (CPI) Urban Wage Earners and Clerical Workers (CPI-W), Producers Price Index (PPI), manufacturer's direct cost, postage rates, Railroad Commission rates, Federal/State minimum wage law, Federal/State unemployment taxes, F.I.C.A, Insurance Coverage Rates, etc. Other documented price adjustment may be considered at the County's discretion. Collin County reserves the right to accept or reject any/all of the price redetermination as it deems to be in the best interest of the County.
The Contractor has the sole responsibility to request, in letter form, an adjusted rate and shall provide a copy of the index and other supporting documentation necessary to support the increase or decrease with the request. This request and documentation must be received at the office of the Purchasing Agent no later than ninety days (90) from the anniversary date. To ensure timely delivery, certified mail is recommended. If the request is submitted and received within the required time frame, the adjustment will be submitted for processing. Contractor will be notified in writing upon approval.
Should a contractor fail to submit the request and supporting documentation to the proper location within ninety days (90) of the anniversary date, contractor shall be deemed to have waived its right to any increase in price.
The anniversary date will be the day the contract was awarded by Commissioners Court of each year. The ‘base’ month for determining adjustments will be the sixth (6th) month prior to the anniversary date of the contract. The base month is fixed and will not be adjusted year to year. The adjustments will be based on the difference in the base month for each applicable year and will become effective on the first day of the anniversary month.
2.9. RESPONSE TIME
At the time services are required, the awarded contractor will receive a Notice to Proceed. The contractor shall furnish Payment and Performance Bonds in the amount of one hundred percent (100%) of the purchase order total within six (6) days of Notice to Proceed.
2.10. SERVICE LOCATION
Locations for services will be stated on the Collin County Purchase Order(s). Locations will be wNO VALUE
2.11. FREIGHT/DELIVERY/OTHER CHARGES:
Any freight or delivery charges shall be included in the submitted pricing. No additional fees for delivery/freight/fuel surcharges or other fees shall be invoiced or paid by Collin County.
No separate payment will be made for mobilization and demobilization operations. These costs are to be included in the respective unit prices bid. Any rates provided to the County must be all-inclusive. "All-inclusive" shall be construed as costs incorporating all charges for service, labor, materials, equipment, overhead, transportation, travel, lodging, meals, and any other costs.
2.12. TESTING
Testing may be performed at the request of Collin County, by an agent so designated, without expense to Collin County.
2.13. SAMPLES/DEMOS
When requested, samples/demos shall be furnished free of expense to Collin County.
2.14. APPROXIMATE VALUE/USAGE
Approximate usage does not constitute an order, but only implies the probably quantity the County will use. Estimated expenditures is as/if needed only.
2.15. BACKGROUND CHECK
All Contractor employees that will be working on site or by Remote Access may be asked to pass a background check performed by Collin County before any work may be performed. The selected contractor will be provided the required information for background checks if needed.
2.16. SUBCONTRACTORS
Contractor shall state names of all subcontractors and the type of work the subcontractors will be performing. If a contractor fails to specify a subcontractor, then the contractor shall be deemed fully qualified to perform the contract, and shall fully self-perform the entirety of the contract.
No proposer whose proposal is accepted shall (a) substitute any subcontractor, or (b) permit a subcontract to be voluntarily assigned or transferred or allow it to be performed by anyone other than the original subcontractor listed in the original proposal without approval in writing from the Collin County Purchasing Department.
The successful proposer further agrees that Collin County and its agents, servants and employees shall not be liable for any loss or damage resulting from personal injury, physical loss, harassment of or discrimination against employee or other violations of the provisions of this contract occasioned by the acts or omissions of the successful proposer’s sub-contractors, their agents or employees. The indemnification provisions of this contract shall apply to all sub-contractors.
2.17. CONFIDENTIAL OR PROPRIETARY INFORMATION
Collin County is subject to the Texas “Public Information Act”, Texas Government Code Chapter 552. Contractors shall identify those portions of their proposals that they deem to be confidential, proprietary information or trade secrets. Contractors shall clearly indicate each and every section to which this applies. It is not sufficient to preface the entire proposal with a proprietary statement. State of Texas Attorney General retains the final authority as to the extent of material that is considered proprietary or confidential.
2.18. BOND REQUIREMENTS
2 CFR 200.325 mandates the minimum federal bonding requirements. However, Texas Government Code is more stringent, and provides for the requirements set forth below. Since the Texas Government Code requirements are more stringent than 2 CFR 200.325, compliance with the following requirements shall satisfy the federal bonding requirements.
Bid Bond - THERE IS “NO BID BOND” REQUIRED ON THIS PROJECT
Power of Attorney - Attorney-in-fact who signs proposals or contract bonds must file with each bond a certified and current copy of the power of attorney.
Letter of Guarantee (Proof of Bonding Capacity) - Contractor shall submit with their proposal, proof of bonding capacity up to $20,000,000. Submit proof of this coverage from your Surety on their letterhead. A certified letter verifying the continuing proof of bonding capacity may be requested as often as each quarter following contract award. Contractor must submit continuing proof of bonding capacity within ten (10) days of County request.
At the time services are required, the awarded contractor will receive a Notice to Proceed. The contractor shall furnish Payment and Performance Bonds in the amount of one hundred percent (100%) of the purchase order total within six (6) days of Notice to Proceed.
The cost for bond premiums must be included in the Proposed Price.
Performance Bond and Payment Bond: Successful Proposer may be required to furnish a performance and payment bond.
If a contract is not a public works project and is expected to exceed $50,000, a Performance Bond shall be executed in the amount of one hundred percent (100%) of the contract upon the faithful performance of the work in accordance with the plans, specifications, and contract documents. This bond shall be solely for the protection of Collin County. (see attachment Performance Bond)
For a contract in excess of $25,000, a Payment Bond shall be executed in the amount of one hundred percent (100%) of the contract solely for the protection of all claimants supplying labor or furnishing the material used on this project. (see attachment Payment Bond)
2.19. PROPOSAL SCHEDULE
Collin County reserves the right to change the schedule of events as it deems necessary.
RFP Released: September 29, 2026
Deadline for Submission of Questions: October 13, 2026, 2:00pm
Response Submission Deadline: October 29, 2026, 2:00pm
2.20. EXECUTION OF CONTRACT
The person or persons, partnership, company, firm, association or corporation to whom a contract is awarded shall within ten (10) consecutive calendar days after such award, sign the necessary contract agreements entering into the required Contract with Collin County. No contract shall be binding on Collin County until it has been executed by the county or his/her duly authorized representative, and delivered to the Contractor.
Failure of the proposer to sign the required Contract within ten (10) consecutive calendar days after the Contract is awarded, shall be considered by Collin County as abandonment of his/her Proposal, and Collin County may annul the award, at the county’s discretion.
2.21. SECONDARY AWARD
Collin County reserves the right to award a secondary vendor. Secondary vendors serve in a backup capacity only. In the event the primary is unable to honor the terms and conditions of the contract, the secondary Vendor may be called. The primary vendor is the first contact.
2.22. REFERENCES
The evaluation committee reserves the right to contact the references provided by the vendor. Reference checks will typically be conducted only for those proposers shortlisted or under final consideration for the award. However, Collin County reserves the right to contact any reference at any point during the evaluation process.
2.23. SCOPE OF WORK
The following requirements and specifications shall be in addition to the other requirements contained herein:
1. Debris monitoring documentation is critical to verify that debris operations are eligible for reimbursement, costs are reasonable, quantification of the debris is accurate, and the tracking of the debris to its final disposition is recorded and in compliance with all regulatory requirements. Debris Monitoring Company may be utilized to monitor and document non-declared events as well.
Firm shall comply with the most current FEMA Public Assistance Program and Policy Guide at the time of the disaster event, including all subsequent updates that may supersede earlier versions.
All debris monitoring documents, including load tickets, daily logs, photos, and digital files, shall be retained for no less than seven (7) years after the project closeout or longer if required by FEMA, TCEQ, or the State of Texas.
2. Collin County requires all respondents to understand FEMA (Federal Emergency Management Agency) PA (Public Assistance) policies and guidelines, including eligibility issues and specifically those relating to debris.
3. Collin County will select a vendor to monitor our debris removal operations and document eligible quantities and reasonable expenses to ensure that the work is eligible for PA grant funding to offset expenses incurred from debris removal.
4. Monitoring debris removal work involves constant observation of crews to ensure that workers are performing eligible work in accordance with PA guidelines and all applicable Federal, State and local regulations. Failure to properly monitor and document debris removal operations may jeopardize PA funding.
Awarded firm shall develop and maintain a chain of command and escalation procedure to resolve eligibility concerns, documentation errors, or site safety issues within 24 hours of occurrence.
5. Collin County reserves the right to withhold payment for improperly performed services pending a review of pertinent documentation and actions.
6. Responding firms will need to be capable of providing a wide range of services including, but not limited to the following:
Damage assessment
Training
Emergency planning
Infrastructure restoration
Communication with FEMA, FHWA (Federal Highway Administration), State of Texas and other State and Federal agencies
Coordinate with State Insurance representatives
Event planning (pre/post)Damage
Funding
Reimbursement Services
6. Firm must have approval from the County if drones will be utilized for damage assessment and monitoring.
2.24. PERSONNEL
The debris monitoring company shall provide to the County all management , supervision, labor, transportation, and equipment necessary to initiate load tickets at debris loading sites, estimate the volume of debris (in cubic yards), being delivered to each DMS / disposal site, and support the operations of field supervisor(s), debris loading and tower/site monitors, and clerical staff from the County.
The debris monitoring contractor’s on-site Project Manager shall also assign a field supervisor who will be assigned to provide oversight of up to ten (10) loading site and tower / site debris monitors.
All personnel shall run FEMA Incident Command System protocols.
At all times, the debris monitoring company must maintain an adequate staff of experienced and qualified full time employees to ensure efficient performance, and perform required services in a professional and workmanlike manner in accordance with good industry practices.
No part-time, subcontract, or third party personnel may perform services without the prior written consent of the Collin County Purchasing Department.
Collin County may, at any time, request the removal and replacement of any of successful respondent's employees and the successful respondent will duly consider such request.
2.25. QUALIFICATIONS
Firms should have a complete understanding of their responsibilities in addition to:
1. Debris monitoring documentation is critical to verify that debris operations are eligible for reimbursement, costs are reasonable, quantification of the debris is accurate, and the tracking of the debris to its final disposition is recorded and in compliance with all regulatory requirements. Debris Monitoring Company may be utilized to monitor and document non declared events as well.
2. Understanding their responsibilities in accordance with the terms of the debris removal contract and other specific guidance provided by Collin County
3. Possess the capability to estimate debris quantities accurately and objectively
4. Comprehend all the various phases of the debris management operations, including all loading sites, DMSs (Debris Management Site) and final disposition locations
5. Differentiate between debris types
6. Able to fill out load tickets correctly
7. Understand all site safety procedures and have a safety plan compliant with OSHA standards as well as provide safety briefings for all monitors. Firm shall provide all required PPE for its personnel.
8. Communicate effectively and efficiently
9. Project Manager(s) shall have a minimum of 5 years disaster debris management experience.
10. General knowledge pertaining to the operation of large construction machinery preferred, not required
11. Maintaining logs of daily subcontractor performance, eligibility or other activities as required
2.26. SERVICES
The awarded company will be required to provide disaster debris monitoring services to include debris generated from public rights-of-ways, private property, drainage areas/canals, waterways, public and other designated areas.
Debris monitoring considerations and responsibilities may vary depending on the type of debris being removed and may include:
Vegetative Debris
Hazardous Waste
Household Hazardous Waste
Electronic Waste
White Goods
Soil, Mud and Sand
Vehicles and Vessels
Animal Carcasses or other fleshy organic matter
Infectious Waste
Chemical, Biological, Radiological and Nuclear-Contaminated debris
Construction and Demolition (C&D) Debris
Coordinate briefings with the County on contractor work progress
Scheduling work for all team members and contractors daily
Monitoring recovery contractor operations, making recommendations to improve efficiency to ensure fast recovery work
Assisting the County with responding to the public
Submit daily reports to the County on operational issues, including DMS operations and safety issues.
Entering and processing of load tickets using an automated debris management tracking system for real-time and automated tracking and reporting.
Review, reconciliation and validation of debris removal contractor(s) invoices prior to submission to the County for processing
Worksheets and other required document preparation which will be required for reimbursement by FEMA, FHWA and other applicable agency for disaster recovery efforts by the County and designated debris removal contractors.
Final reporting
Ensure contractors are following and maintaining safety requirements
Ensure only eligible debris is collected for loading and hauling
Familiarize with the requirements outlined in all debris removal and disposal County contracts to ensure the contract requirements are being carried out correctly
Make unannounced visits to all loading and disposal sites
Photograph all trucks and trailers used in the debris operation to establish a baseline inventory of equipment
Assist in measuring all debris hauling trucks and trailers with the appropriate contractor representatives (if applicable)
Ensure all work complies with local ordinances and State and Federal regulations
Monitor environmental compliance on all debris management sites (DMSs)
Accurately measure and document load hauling compartments for trucks and trailers to compute volume capacity in cubic yards (CY) for each truck and trailer prior to its commencement of debris hauling operations
Recertify truck capacities on a regular basis
Ensure trucks are loaded properly (and not artificially-e.g. debris is wetted, fluffed or not compacted) and loads are accurately evaluated
Verify load tickets are properly completed and controlled by the contractors and the County
Ensure debris sites are properly mobilized and administered
Ensure accurate recordkeeping and appropriate documentation
Ensure contractor activities are conducted as mandated in contractor scope of work
Determine whether each load is to be claimed for reimbursement based on established criteria, and mark load tickets if ineligible for FEMA reimbursement
Ensure that tickets are not issued for trucks that arrive at pick up sites already loaded, or partially loaded
Verify that hazardous waste is not mixed into loads
Record the hours equipment was used, including down time of each piece of equipment by day (if applicable)
Issue load tickets for each debris load to the truck driver
2.27. ADDITIONAL REQUIREMENTS
Proposals will need to include the following:
Office location responsible for this project
Names and contact information for key personnel
Evidence of satisfactory completion of disaster debris monitoring in the past five (5) years at similar jurisdictions
The scope, project budget and operational duration (include the firm’s contract manager, phone number and email address for each disaster response or project, if available)
Summary of past relevant experience for each response should include the following:
Type of disaster – hurricane, tropical storm, tornado etc.
Type of jurisdiction – city, county, district, any combination
Collection debris monitoring assignments
DMS debris monitoring assignments
Final disposal debris monitoring functions
FEMA reimbursement actions and issue resolution
Knowledge and experience with State and TCEQ (Texas Commission on Environmental Quality) solid waste regulations and the disaster debris management policies
Sub-consultant(s) / subcontractors that may be used
3-year claims / litigation history and status
Have any of respondent’s clients ever been denied reimbursement of a service or item by FEMA? Please include statement of explanation.
Has a client’s claim to FEMA ever been denied by FEMA due to faulty action or errors by the respondent? Please include statement of explanation.
Number of debris monitoring contracts your Firm currently has within a 250-mile radius of Collin County.
Number of current contracts that your firm has in a typical storm prone location.
Include your firm’s success rate, percentage wise, with FEMA.
Include how many personnel will be provided to monitor debris management sites (DMS) / disposal sites located within Collin County.
2.28. PRE-EVENT REQUIREMENTS
The contracting firm will provide assistance to the County in preparation for disasters through participation in meetings and workshops in order to establish data management and other integrated systems.
The contracting firm at no cost to Collin County shall:
Provide the County full-time personnel with a half day debris management training session.
The training program must at a minimum meet the training requirement for debris monitors as outlined by current FEMA debris management guidance.
Provide a list of key personnel and subcontractors that may be involved in the disaster debris monitoring activities to include fax and cell numbers as well as email addresses.
Participate in annual workshops or planning meetings with Collin County representatives and debris hauling and disposal contractor(s) to establish / review all applicable policies and procedures. These meetings shall take place in Collin County. These meetings are meant to facilitate increased coordination of efforts, to discuss the County's expectations of the debris monitoring firm, and to fast track recovery activities when a disaster impacts Collin County.
County reserved the right to bring in debris haulers and other key recovery staff and vendors to any and all meetings.
Coordinate GIS-capable data outputs and photo metadata options with Collin County.
2.29. POST-EVENT REQUIREMENTS
Monitoring firm will assist the County will load inspections for storm debris cleanup being performed by one or more debris hauling and disposal contractors or County agencies.
Monitoring firm shall supply sufficient number of trained debris monitors and trained field supervisors to accommodate the volume of debris to be removed at loading sites and debris management sites or final disposal sites.
Monitoring firm shall supply one (1) field supervisor to oversee no more than ten (10) loading and tower / site debris monitors.
Monitoring firm will supply Collin County with a list of the services that the field supervisor will be responsible for.
Monitoring firm will provide trained debris monitoring personnel to oversee the loading of eligible debris at collection sites and verification of load capacity and documentation at designated temporary debris management or final disposal sites.
Monitoring firm will supply Collin County with a list of the services that the debris monitoring personnel will be responsible for.
Monitoring firm will supply Collin County with a list of the services that the debris tower and site monitor personnel will be responsible for.
Monitoring firm will supply Collin County with a list of the services that the debris tower and site monitor personnel will be responsible for.
Monitoring firm will supply Collin County with a clerical / data entry supervisor and clerk to coordinate date entry and information management systems.
Monitoring firm will supply Collin County with a list of the services that the clerical / data entry supervisor personnel will be responsible for.
Monitoring firm shall maintain redundant communication systems, back up devices, and manual ticketing procedures to ensure continuous operations during system outages.
Monitoring firm shall report environmental incidents (spills, hazardous waste issues, soil contamination) to the County within one hour of detection.
2.30. MOBILIZATION & SCHEDULE
Monitoring firm must be prepared to deploy debris monitors within twenty-four (24) hours from the notice to proceed. When additional debris monitoring is needed to meet the requirements of the monitoring contract, monitoring firm shall be prepared to increase the number of debris monitors for Collin County. Firm must demonstrate the ability to scale staff and include specific timelines for possible disaster or storm occurrences.
2.31. BID SCHEDULE
The hourly rate for each position must include all costs associated with the performance of this contract as a result of this RFP, including overhead, profit, and all costs and expenses. Respondents are to provide hourly rates for each of the job positions they will provide in response to the scope of work as described in the RFP.
3. INSURANCE REQUIREMENTS
Before commencing work, the vendor shall be required, at its own expense, to furnish the Collin County Purchasing Agent with certified copies of all insurance certificate(s) indicating the coverage to remain in force throughout the term of this contract.
Commercial General Liability insurance including but not limited to the coverage indicated below. Coverage shall not exclude or limit Products/Completed Operations, Contractual Liability, or Cross Liability. Coverage must be written on occurrence form.
Each Occurrence
$1,000,000
Personal Injury &Adv Injury
$1,000,000
Products/Completed Operation Aggregate
$2,000,000
General Aggregate
$2,000,000
Workers Compensation insurance as required by the laws of Texas, and Employers’ Liability.
Employers Liability
Liability, Each Accident
$500,000
Disease - Each Employee
$500,000
Disease - Policy Limit
$500,000
iii. Commercial Automobile Liability insurance which includes any automobile (owned, non-owned, and hired vehicles) used in connection with the contract.
Combined Single Limit - Each Accident
$1,000,000
iv. Umbrella/Excess Liability insurance
Each Occurrence/Aggregate
$1,000,000
With reference to the foregoing insurance requirement, the vendor shall endorse applicable insurance policies as follows:
A waiver of subrogation in favor of Collin County, its officials, employees, volunteers and officers shall be provided for General Liability, Commercial Automobile Liability, and Workers’ Compensation.
The vendor's insurance coverage shall name Collin County as additional insured under the General Liability policy.
All insurance policies shall be endorsed to require the insurer to immediately notify Collin County of any decrease in the insurance coverage limits.
All insurance policies shall be endorsed to the effect that Collin County will receive at least thirty (30) days notice prior to cancellation, non-renewal or termination of the policy.
All copies of Certificates of Insurance shall reference the project/contract number.
All insurance shall be purchased from an insurance company that meets the following requirements:
A financial rating of A-VII or higher as assigned by the BEST Rating Company or equivalent.
Certificates of Insurance shall be prepared and executed by the insurance company or its authorized agent, and shall contain provisions representing and warranting the following:
Sets forth all endorsements and insurance coverages according to requirements and instructions contained herein.
Sets forth the notice of cancellation or termination to Collin County.
4. EVALUATION CRITERIA AND FACTORS
The award of the contract shall be made to the responsible contractor, whose proposal is determined to be the best evaluated offer resulting from negotiation, taking into consideration the relative importance of price and other factors set forth in the Request for Proposals in accordance with Texas Local Government Code 262.030.
The Evaluation Committee will review all proposals received by the Opening date and time as part of a documented evaluation process. For each decision point in the process, the County will evaluate contractors according to specific criteria and will elevate a certain number of contractors to compete against each other. The proposals will be evaluated on the following criteria.
The County will use a competitive process based upon “selection levels/phases.” The County recognizes that if a contractor fails to meet expectations during any part of the process, it reserves the right to proceed with the remaining contractors or to elevate a contractor that was not elevated before. The selection levels are described in the following sections.
Compliance Review Phase - Conformance with Mandatory Requirements (Pass/Fail)
The first part of the evaluation process (the Compliance Review Phase) is to validate the completeness of the proposal and ensure that all the RFP guidelines and submittal requirements are met. Contractors may, at the discretion of the County, be contacted to submit clarifications or provide additional information. Once request has been made, contractors will have two (2) business days to respond. Incomplete or noncompliant RFPs may be disqualified.
Evaluation Phase 1 – Detailed Proposal Assessment (Maximum 100 Points)
The Evaluation Committee will conduct a detailed assessment of all proposals elevated to this Phase. See Phase 1 below for criteria. It is anticipated that Collin County will elevate proposals scoring at least 70 points (70%) to Evaluation Phase 2.
Evaluation Phase 2 – Demonstrations and Interviews (Optional - Maximum 10 Points)
Contractors who are elevated to Level 2 will have their points combined from Level 1. Proposals may be re-evaluated based upon Criteria in previous Evaluation Phases. The Evaluation Committee may hear oral presentations (if desired). Proposers are cautioned, however, that oral presentations are at the sole discretion of the committee and the committee is not obligated to request a demonstration or interview. The oral presentation is an opportunity for the Evaluation Committee to ask questions and seek clarification of the proposal submitted. The presentation is not meant as an opportunity for the proposer to simply provide generic background information about the firm or its experience. Thus, the time will be structured with a minimum time for the proposer to present and the majority of time dedicated to addressing questions from the Evaluation Committee. The oral presentations, if held, will be scheduled accordingly and all presenting proposers will be notified of time and date. The County reserves the right to waive the demonstration and interview portion of Level 2 in the evaluation process.
Evaluation Phase 3 – Best And Final Offer
Contractors who are susceptible of receiving award may be elevated to Phase 3 for Best and Final Offer. Contractor will be asked to respond in writing to issues and questions raised by the County as well as any other cost and implementation planning considerations in the proposal, and may be invited to present their responses on-site. Proposals may be re-evaluated based upon Criteria in previous Evaluation Phases.
Based on the result of the Best and Final Offer evaluation, a single contractor will be identified as the finalist for contract negotiations. If a contract cannot be reached after a period of time deemed reasonable by the County, it reserves the right to contact any of the other contractors that have submitted proposals and enter into negotiations with them.
PHASE 1
1. QUALIFICATIONS / EXPERIENCE
Provide qualifications and experience your firm has in providing monitoring services for declared and non-declared events.
Office location responsible for a debris monitoring event in Collin County.
Names and background for key personnel.
Evidence of satisfactory completion of debris monitoring in the past five (5) years at similar jurisdictions.
Summary of past relevant experience for each response should include the following:
Type of disaster - tornado, ice, hurricane, etc.
Type of jurisdiction - city, county, district, any combination
Collection debris monitoring assignments
DMS debris monitoring assignments
Final disposal debris monitoring functions
Three (3) year claims / litigation history and status.
Scoring Method:
Points Based
Weight (Points):
25 (25% of Total)
2. KNOWLEDGE OF FEMA, FHWA-ER AND OTHER REIMBURSEMENT METHODS
Proposers are to include in RFP response, documentation showing their firm is fully knowledgeable on all aspects of reimbursement methods for FEMA and FHWR-ER.
List FEMA reimbursement actions and issue resolution
Have any of proposer's clients ever been denied reimbursement of a service or item by FEMA? Include statement of explanation.
Has any client's claim to FEMA ever been denied by FEMA due to faulty action of errors by the proposer? Include statement of explanation.
Include your firm's success rate, percentage wise, with FEMA
List knowledge and experience with State and Texas Commission on Environmental Quality (TCEQ) solid waste regulations and the debris management policies.
Scoring Method:
Points Based
Weight (Points):
20 (20% of Total)
3. MANAGEMENT SYSTEM, CAPACITY & RESOURCES
Capability to provide services in a timely manner.
Sufficient staffing size and capacity of the organization to perform the work within time limitations, taking into consideration the current and projected planned workload of the firm.
List number of debris monitoring contracts your Firm currently has within a 250-mile radius of Collin County.
Depth of staff at key levels
Include how many personnel you anticipate will be provided to monitor debris management sites (DMS) /disposal sites located within Collin County.
Bonding capacity - Letter of Guarantee
Scoring Method:
Points Based
Weight (Points):
25 (25% of Total)
4. REFERENCES
Provide three (3) written letters of reference for similar services to local government agencies and/or other entities within the last five (5) years. Each letter must include the client’s organization name, contact person, telephone number, email address, and a brief description of the project scope and successful outcomes delivered.
Scoring Method:
Points Based
Weight (Points):
5 (5% of Total)
5. PRICING
Price submitted in offer on Pricing Schedule.
Scoring Method:
Points Based
Weight (Points):
25 (25% of Total)
PHASE 2
1. DEMONSTRATIONS AND INTERVIEWS (OPTIONAL)
Demonstration/Interview (optional)
Scoring Method:
Points Based
Weight (Points):
10 (100% of Total)
5. GENERAL INSTRUCTIONS
5.1. DEFINITIONS
Offeror: refers to submitter.
Vendor/Contractor/Provider: refers to a Successful Vendor/Contractor/Service Provider.
Submittal: refers to those documents required to be submitted to Collin County, by an Offeror.
RFP: refers to Request for Proposal.
CSP: refers to Competitive Sealed Proposal
5.2. GENERAL INSTRUCTIONS
If Offeror does not wish to submit an offer at this time, please submit a No Proposal response.
Awards shall be made not more than ninety (90) days after the time set for opening of Submittals.
Collin County is always conscious and extremely appreciative of your time and effort in preparing your Submittal.
Collin County exclusively uses OpenGov eProcurement Portal for the notification and dissemination of all solicitations. The receipt of solicitations through any other company may result in your receipt of incomplete specifications and/or addenda which could ultimately render your Submittal non-compliant. Collin County accepts no responsibility for the receipt and/or notification of solicitations through any other company.
A Submittal may not be withdrawn or canceled by the Offeror prior to the ninety-first (91st) day following public opening of Submittals and only prior to award.
It is understood that Collin County, Texas reserves the right to accept or reject any and/or all Proposals/Submittals for any or all products and/or services covered in a Request For Proposal (RFP) and Competitive Sealed Proposal (CSP), and to waive informalities or defects in Submittals or to accept such Submittals as it shall deem to be in the best interest of Collin County.
All RFPs and CSPs submitted in hard copy paper form shall be submitted in a sealed envelope, plainly marked on the outside with the RFP/CSP number and name. A hard copy paper form Submittal shall be manually signed in ink by a person having the authority to bind the firm in a contract. Submittals shall be mailed or hand delivered to the Collin County Purchasing Department.
Submittals via email, oral, telegraphic or telephonic will not be accepted. RFPs and CSPs may be submitted in electronic format via Collin County eProcurement Portal.
All RFPs and CSPs submitted electronically via Collin County eProcurement Portal. shall remain locked until official date and time of opening as stated in the Special Terms and Conditions of the RFP and/or CSP.
Time/date stamp clock in Collin County Purchasing Department shall be the official time of receipt for all RFPs and CSPs submitted in hard copy paper form only, no flash drives, CD-ROMs or any other form of “plug and play” portable storage device will be accepted as a Submittal. RFPs, and CSPs received in the Collin County Purchasing Department after submission deadline shall be considered void and unacceptable. Absolutely no late Submittals will be considered. Collin County accepts no responsibility for technical difficulties related to electronic Submittals.
For hard copy paper form Submittals, any alterations made prior to opening date and time must be initialed by the signer of the RFP/CSP, guaranteeing authenticity. Submittals cannot be altered or amended after submission deadline.
Collin County is by statute exempt from the State Sales Tax and Federal Excise Tax; therefore, the prices submitted shall not include taxes.
Any interpretations, corrections and/or changes to a RFP or CSP and related Specifications or extensions to the opening/receipt date will be made by addenda to the respective document by the Collin County Purchasing Department. Questions and/or clarification requests must be submitted no later than the date specified in the solicitation. Those received at a later date may not be addressed prior to the public opening. Sole authority to authorize addenda shall be vested in Collin County Purchasing Agent as entrusted by the Collin County Commissioners Court. Addenda may be transmitted electronically via Collin County eProcurement Portal.
Addenda will be transmitted to all that are known to have received a copy of the RFP/CSP and related Specifications. However, it shall be the sole responsibility of the Proposer to verify issuance/non-issuance of addenda and to check all avenues of document availability (i.e. https://procurement.opengov.com/portal/collincountytx telephoning Purchasing Department directly, etc.) prior to opening/receipt date and time to insure Offeror’s receipt of any addenda issued. Offeror shall acknowledge receipt of all addenda.
All materials and services shall be subject to Collin County approval.
Collin County reserves the right to make award in whole or in part as it deems to be in the best interest of the County.
Any reference to model/make and/or manufacturer used in specifications is for descriptive purposes only. Products/materials of like quality will be considered.
Offerors taking exception to the specifications shall do so at their own risk. By offering substitutions, Offeror shall state these exceptions in the section provided in the RFP/CSP or by attachment. Exception/substitution, if accepted, must meet or exceed specifications stated therein. Collin County reserves the right to accept or reject any and/or all of the exception(s)/substitution(s) deemed to be in the best interest of the County.
Minimum Standards for Responsible Prospective Offerors: A prospective Offeror must meet the following minimum requirements:
have adequate financial resources, or the ability to obtain such resources as required;
be able to comply with the required or proposed delivery/completion schedule;
have a satisfactory record of performance;
have a satisfactory record of integrity and ethics;
be otherwise qualified and eligible to receive an award.
Collin County may request documentation and other information sufficient to determine Offeror’s ability to meet these minimum standards listed above.
Vendor shall bear any/all costs associated with its preparation of a RFP/CSP Submittal.
Public Information Act: Collin County is governed by the Texas Public Information Act, Chapter 552 of the Texas Government Code. All information submitted by prospective Offerors during the solicitation process is subject to release under the Act.
The Offeror shall comply with Commissioners Court Order No. 2004-167-03-11, County Logo Policy.
Interlocal Agreement: Successful Offeror agrees to extend prices and terms to all entities that has entered into or will enter into joint purchasing interlocal cooperation agreements with Collin County. Delivery to governmental entities located within Collin County will be at no additional charge or as otherwise provided for in the award document. Delivery charges, if any, for governmental entities located outside of Collin County shall be negotiated between the Vendor and each governmental entity.
Proposal Openings: All proposals submitted will be read at the County’s regularly scheduled proposal opening for the designated project. However, the reading of a proposal at proposal opening should be not construed as a comment on the responsiveness of such proposal or as any indication that the County accepts such proposal as responsive.
The County will make a determination as to the responsiveness of proposals submitted based upon compliance with all applicable laws, Collin County Purchasing Guidelines, and project documents, including but not limited to the project specifications and contract documents. The County will notify the successful Offeror upon award of the contract and, according to state law; all proposals received will be available for inspection at that time.
Offeror shall comply with all local, state and federal employment and discrimination laws and shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, age, national origin or any other class protected by law.
6. TERMS OF CONTRACT
A proposal, when properly accepted by Collin County, shall constitute a contract equally binding between the Vendor/Contractor/Provider and Collin County. No different or additional terms will become part of this contract with the exception of an Amendment.
No oral statement of any person shall modify or otherwise change, or affect the terms, conditions or specifications stated in the resulting contract. All Amendments to the contract will be made in writing by Collin County Purchasing Agent.
No public official shall have interest in the contract, in accordance with Local Government Code Title 5, Subtitle C, Chapter 171.
The Vendor/Contractor/Provider shall comply with Commissioners Court Order No. 96-680-10-28, Establishment of Guidelines & Restrictions Regarding the Acceptance of Gifts by County Officials & County Employees.
Design, strength, quality of materials and workmanship must conform to the highest standards of manufacturing and engineering practice.
Proposals must comply with all federal, state, county and local laws concerning the type(s) of product(s)/service(s)/equipment/project(s) contracted for, and the fulfillment of all ADA (Americans with Disabilities Act) requirements.
All products must be new and unused, unless otherwise specified, in first-class condition and of current manufacture. Obsolete products, including products or any parts not compatible with existing hardware/software configurations will not be accepted.
Vendor/Contractor/Provider shall provide any and all notices as may be required under the Drug-Free Work Place Act of 1988, 28 CFR Part 67, Subpart F, to its employees and all sub-contractors to insure that Collin County maintains a drug-free work place.
Vendor/Contractor/Provider shall defend, indemnify and save harmless Collin County and all its officers, agents and employees and all entities, their officers, agents and employees who are participating in this contract from all suits, claims, actions, damages (including personal injury and or property damages), or demands of any character, name and description, (including attorneys’ fees, expenses and other defense costs of any nature) brought for or on account of any injuries or damages received or sustained by any person, persons, or property on account of Vendor/Contractor/Provider’s breach of the contract arising from an award, and/or any negligent act, error, omission or fault of the Vendor/Contractor/Provider, or of any agent, employee, subcontractor or supplier of Vendor/Contractor/Provider in the execution of, or performance under, any contract which may result from an award. Vendor/Contractor/Provider shall pay in full any judgment with costs, including attorneys’ fees and expenses which are rendered against Collin County and/or participating entities arising out of such breach, act, error, omission and/or fault.
Expenses for Enforcement. In the event either Party hereto is required to employ an attorney to enforce the provisions of this Agreement or is required to commence legal proceedings to enforce the provisions hereof, the prevailing Party shall be entitled to recover from the other, reasonable attorney's fees and court costs incurred in connection with such enforcement, including collection.
If a contract, resulting from a Collin County RFP/CSP is for the execution of a public work, the following shall apply:
In accordance with Section 2253.021 of Texas Government Code, a governmental agency that makes a public work contract with a prime contractor shall require the contractor, before beginning work, to execute to the governmental entity a Payment Bond if the contract is in excess of $25,000.00. Such bond shall be in the amount of the contract payable to the governmental entity and must be executed by a corporate surety in accordance with Section 1, Chapter 87, Acts of the 56th Legislature, Regular Session, 1959 (Article 7.19-1 Vernon’s Texas Insurance Code).
In accordance with Section 2253.021 of Texas Government Code, a governmental agency that makes a public work contract with a prime contractor shall require the contractor, before beginning work, to execute to the governmental entity a Performance Bond if the contract is in excess of $100,000.00. Such bond shall be in the amount of the contract payable to the governmental entity and must be executed by a corporate surety in accordance with Section 1, Chapter 87, Acts of the 56th Legislature, Regular Session, 1959 (Article 7.19-1 Vernon’s Texas Insurance Code).
Purchase Order(s) shall be generated by Collin County to the vendor. Collin County will not be responsible for any orders placed/delivered without a valid purchase order number.
The contract shall remain in effect until any of the following occurs: delivery of product(s) and/or completion and acceptance by Collin County of product(s) and/or service(s), contract expires or is terminated by either party with thirty (30) days written notice prior to cancellation and notice must state therein the reasons for such cancellation. Collin County reserves the right to terminate the contract immediately in the event the Vendor/Contractor/Provider fails to meet delivery or completion schedules, or otherwise perform in accordance with the specifications. Breach of contract or default authorizes the County to purchase elsewhere and charge the full increase in cost and handling to the defaulting Vendor/Contractor/Provider.
Collin County Purchasing Department shall serve as Contract Administrator or shall supervise agents designated by Collin County.
All delivery and freight charges (FOB Inside delivery at Collin County designated locations) are to be included as part of the proposal price. All components required to render the item complete, installed and operational shall be included in the total proposal price. Collin County will pay no additional freight/delivery/installation/setup fees.
Vendor/Contractor/Provider shall notify the Purchasing Department immediately if delivery/completion schedule cannot be met. If delay is foreseen, the Vendor/Contractor/Provider shall give written notice to the Purchasing Agent. The County has the right to extend delivery/completion time if reason appears valid.
The title and risk of loss of the product(s) shall not pass to Collin County until Collin County actually receives and takes possession of the product(s) at the point or points of delivery. Collin County shall generate a purchase order(s) to the Vendor/Contractor/Provider and the purchase order number must appear on all itemized invoices.
Invoices shall be mailed directly to the Collin County Auditor's Office, 2300 Bloomdale Road, Suite 3100, McKinney, Texas 75071. All invoices shall show:
Collin County Purchase Order Number;
Vendor’s/Contractor’s/Provider’s Name, Address and Tax Identification Number;
Detailed breakdown of all charges for the product(s) and/or service(s) including applicable time frames.
Payment will be made in accordance with Government Code, Title 10, Subtitle F, Chapter 2251.
All warranties shall be stated as required in the Uniform Commercial Code.
The Vendor/Contractor/Provider and Collin County agree that both parties have all rights, duties, and remedies available as stated in the Uniform Commercial Code.
The Vendor/Contractor/Provider agree to protect Collin County from any claims involving infringements of patents and/or copyrights.
The contract will be governed by the laws of the State of Texas. Should any portion of the contract be in conflict with the laws of the State of Texas, the State laws shall invalidate only that portion. The remaining portion of the contract shall remain in effect. The contract is performable in Collin County, Texas.
The Vendor/Contractor/Provider shall not sell, assign, transfer or convey the contract, in whole or in part, without the prior written approval from Collin County.
The apparent silence of any part of the specification as to any detail or to the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practices are to prevail. All interpretations of the specification shall be made on the basis of this statement.
Vendor/Contractor/Provider shall not fraudulently advertise, publish or otherwise make reference to the existence of a contract between Collin County and Vendor/Contractor/Provider for purposes of solicitation. As exception, Vendor/Contractor/Provider may refer to Collin County as an evaluating reference for purposes of establishing a contract with other entities.
The Vendor/Contractor/Provider understands, acknowledges and agrees that if the Vendor/Contractor/Provider subcontracts with a third party for services and/or material, the primary Vendor/Contractor/Provider (awardee) accepts responsibility for full and prompt payment to the third party. Any dispute between the primary Vendor/Contractor/Provider and the third party, including any payment dispute, will be promptly remedied by the primary vendor. Failure to promptly render a remedy or to make prompt payment to the third party (subcontractor) may result in the withholding of funds from the primary Vendor/Contractor/Provider by Collin County for any payments owed to the third party.
Vendor/Contractor/Provider shall provide Collin County with diagnostic access tools at no additional cost to Collin County, for all Electrical and Mechanical systems, components, etc., procured through this contract.
Criminal History Background Check: If required, ALL individuals may be subject to a criminal history background check performed by Collin County prior to access being granted to Collin County facilities. Upon request, Vendor/Contractor/Provider shall provide list of individuals to the Collin County Purchasing Department within five (5) working days.
Non-Disclosure Agreement: Where applicable, vendor shall be required to sign a non-disclosure agreement acknowledging that all information to be furnished is in all respects confidential in nature, other than information which is in the public domain through other means and that any disclosure or use of same by vendor, except as provided in the contract/agreement, may cause serious harm or damage to Collin County. Therefore, Vendor agrees that Vendor will not use the information furnished for any purpose other than that stated in contract/agreement, and agrees that Vendor will not either directly or indirectly by agent, employee, or representative disclose this information, either in whole or in part, to any third party, except on a need to know basis for the purpose of evaluating any possible transaction. This agreement shall be binding upon Collin County and Vendor, and upon the directors, officers, employees and agents of each.
Vendors/Contractors/Providers must be in compliance with the Immigration and Reform Act of 1986 and all employees specific to this solicitation must be legally eligible to work in the United States of America.
Certification of Eligibility: This provision applies if the anticipated Contract exceeds $100,000.00 and as it relates to the expenditure of federal grant funds. By submitting a bid or proposal in response to this solicitation, the Offeror certifies that at the time of submission, he/she is not on the Federal Government’s list of suspended, ineligible, or debarred contractors. In the event of placement on the list between the time of proposal submission and time of award, the Offeror will notify the Collin County Purchasing Agent. Failure to do so may result in terminating this contract for default.
Notice to Vendors/Contractors/Providers delivering goods or performing services within the Collin County Detention Facility: The Collin County Detention Facility houses persons who have been charged with and/or convicted of serious criminal offenses. When entering the Detention Facility, you could: (1) hear obscene or graphic language; (2) view partially clothed male inmates; (3) be subjected to verbal abuse or taunting; (4) risk physical altercations or physical contact, which could be minimal or possibly serious; (5) be exposed to communicable or infectious diseases; (6) be temporarily detained or prevented from immediately leaving the Detention Facility in the case of an emergency or “lockdown”; and (7) subjected to a search of your person or property. While the Collin County Sheriff’s Office takes every reasonable precaution to protect the safety of visitors to the Detention Facility, because of the inherently dangerous nature of a Detention Facility and the type of the persons incarcerated therein, please be advised of the possibility of such situations exist and you should carefully consider such risks when entering the Detention Facility. By entering the Collin County Detention Facility, you acknowledge that you are aware of such potential risks and willingly and knowingly choose to enter the Collin County Detention Facility.
Delays and Extensions of Time when applicable:
If the Vendor/Contractor/Provider is delayed at any time in the commence or progress of the Work by an act or neglect of the Owner or Architect/Engineer, or of an employee of either, or of a separate contractor employed by the Owner, or by changes ordered in the Work, or by labor disputes, fire, unusual delay in deliveries, unavoidable casualties or other causes beyond the Vendor/Contractor/Provider's control, or by delay authorized by the Owner pending mediation and arbitration, or by other causes which the Owner or Architect/Engineer determines may justify delay, then the Contract Time shall be extended by Change Order for such reasonable time as the Owner/Architect/Engineer may determine.
If adverse weather conditions are the basis for a Claim for additional time, such Claim shall be documented by data substantiating that weather conditions were abnormal for the period of time and could not have been reasonably anticipated, and that the weather conditions had an adverse effect on the scheduled construction.
Disclosure of Certain Relationships: Chapter 176 of the Texas Local Government Code requires that any vendor considering doing business with a local government entity disclose the vendor’s affiliation or business relationship that might cause a conflict of interest with a local government entity. Subchapter 6 of the code requires a vendor to file a conflict of interest questionnaire (CIQ) if a conflict exists. By law this questionnaire must be filed with the records administrator of Collin County no later than the 7th business day after the date the vendor becomes aware of an event that requires the statement to be filed. A vendor commits an offense if the vendor knowingly violates the code. An offense under this section is a misdemeanor. By submitting a response to this request, the vendor represents that it is in compliance with the requirements of Chapter 176 of the Texas Local Government Code. Please send completed forms to the Collin County County Clerk's Office located at 2300 Bloomdale Rd., Suite 2104, McKinney, TX 75071.
Disclosure of Interested Parties: Section 2252.908 of the Texas Government Code requires a business entity entering into certain contracts with a governmental entity to file with the governmental entity a disclosure of interested parties at the time the business entity submits the signed contract to the governmental entity. Section 2252.908 requires the disclosure form (Form 1295) to be signed by the authorized agent of the contracting business entity, acknowledging that the disclosure is made under oath and under penalty of perjury. Section 2252.908 applies only to a contract that requires an action or vote by the governing body of the governmental entity before the contract may be signed or has a value of at least $1 million. Section 2252.908 provides definitions of certain terms occurring in the section. Section 2252.908 applies only to a contract entered into on or after January 1, 2016.
Vendors/Contractors/Providers must be in compliance with the provisions of Section 2252.152 and Section 2252.153 of the Texas Government Code which states, in part, contracts with companies engaged in business with Iran, Sudan, or Foreign Terrorist Organizations are prohibited. A governmental entity may not enter into a contract with a company that is listed on the Comptroller of the State of Texas website identified under Section 806.051, Section 807.051 or Section 2253.253 which do business with Iran, Sudan or any Foreign Terrorist Organization. This Act is effective September 1, 2017.
Force Majeure: No party shall be liable or responsible to the other party, nor be deemed to have defaulted under or breached this Agreement, for any failure or delay in fulfilling or performing any term of this Agreement, when and to the extent such failure or delay is caused by or results from acts beyond the affected party’s reasonable control, including, without limitation: acts of God; flood, fire or explosion; war, invasion, riot or other civil unrest; actions, embargoes or blockades in effect on or after the date of this Agreement; or national or regional emergency (each of the foregoing, a “Force Majeure Event”). A party whose performance is affected by a Force Majeure Event shall give notice to the other party, stating the period of time the occurrence is expected to continue and shall use diligent efforts to end the failure or delay and minimize the effects of such Force Majeure Event.
NOTE: All other terms and conditions (i.e. Insurance Requirements, Bond Requirements, etc.) shall be stated in the individual RFP/CSP Solicitation documents as Special Terms, Conditions and Specifications.
7. PRICING PROPOSAL
PRICING SCHEDULE
Export This Table
No separate payment will be made for mobilization and demobilization operations. These costs are to be included in the respective unit prices bid. Any rates provided to the County must be all-inclusive. "All-inclusive" shall be construed as costs incorporating all charges for service, labor, materials, equipment, overhead, profit, transportation, travel, lodging, meals, and any other costs and expenses. No separate line item rates or charges for services listed in the scope of work will be accepted. Quantities are estimated. Collin County may require more or less. Exact number of hours will be determined if and when an event occurs. In case of a discrepancy between unit and total pricing, unit pricing governs.
Line Item
Description
Quantity
Unit of Measure
Unit Cost
Total
No Bid
1
Principal-in-charge/Senior Program Manager
1
Hourly
2
Project Manager
500
Hourly
3
Operations Manager
1500
Hourly
4
GIS Operator
1
Hourly
5
GIS Analyst
15
Hourly
6
Field Manager
1
Hourly
7
Field Supervisor
2000
Hourly
8
Field Monitor
1
Hourly
9
Debris Site / Tower Monitor
3000
Hourly
10
Load Ticket Data Entry Clerk
1
Hourly
11
Collection Monitor
3000
Hourly
12
Citizen Drop-Off Site Monitor
1
Hourly
13
Billing / Invoice Manager
50
Hourly
14
Billing / Invoice Analyst
1
Hourly
15
Project Inspector
1
Hourly
16
Project Assistant
1
Hourly
17
Field Coordinator (Crew Monitor)
1
Hourly
18
Senior Project Inspector
1
Hourly
19
Waste Management Specialist
1
Hourly
20
Senior Public Assistance- Grant management Consultant
1
Hourly
21
Principal in Charge
1
Hourly
22
Public Assistant Consultant
1
Hourly
23
Public Assistant Consultant Aide
1
Hourly
24
Project Coordinator
1
Hourly
25
Debris Site Security
1
Hourly
26
Safety Manager
1
Hourly
Total
$0.00
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8. VENDOR RESPONSE - Do not upload a proposal packet. Answer questions in spaces provided. Refrain from using logos and pictures.
In accordance with the directions below, contractor shall provide a response for each item in this section in order and include item numbers in response. Answer all questions fully, clearly, and concisely, giving complete information. Do not skip items. Do not refer to other parts of your proposal for the answers. You may not modify either the order or language of the question. If an item is “not applicable” or “exception taken”, contractor shall state that and refer to Section: Exceptions, with explanation.
Contractor shall adhere to the instructions in this request for proposals on preparing and submitting the proposal.
Proposals may be submitted online via https://procurement.opengov.com/portal/collincountytx/projects/278237. Electronic submissions are preferred.
If submitting manually, proposal shall be submitted in a sealed envelope or box with RFP name, number, and name of firm printed on the outside of the envelope or box. Manual submittals shall be sent/delivered to the following address and shall be received prior to the date/time for opening:
Collin County Purchasing
2300 Bloomdale, Suite 3160
McKinney, TX 75071
If submitting manually, to achieve a uniform review process and to obtain a maximum degree of comparability, the proposal shall, at a minimum include a Table of Contents detailing sections and corresponding page numbers.
Paper copies shall be printed on letter size (8 ½ x 11) paper and assembled using spiral type bindings, staples, or binder clips. Do not use metal-ring hard cover binders.
It shall be the responsibility of the contractor to insure that their proposal reaches Collin County Purchasing prior to the date/time for the opening no matter which submission method is used.
Proposal shall include but not be limited to information on each of the following, and should be formatted in the same order as the following:
1. Firm Overview of Qualifications / Experience
Proposer shall define the overall structure of the Firm to include the following:
A descriptive background of your company’s history.
State office location responsible for a debris monitoring event in Collin County.
List of names and background for key personnel.
Provide evidence of satisfactory completion of debris monitoring in the past five (5) years at similar jurisdictions.
Provide summary of past relevant experience for each response should include the following:
Type of disaster - tornado, hail, ice, hurricane, etc.
Type of jurisdiction - city, county, district, any combination
Collection debris monitoring assignments
DMS debris monitoring assignments
Final disposal debris monitoring fuctions.
Three (3) year claims / litigation history and status.
Describe plan to keep Collin County up to date on current changes and operating systems, during the term of the contract.
Is your company currently for sale or involved in any transaction to expand or to become acquired by another business entity? If yes, please explain the impact both in organizational and directional terms.
List any regulatory or license agency sanctions. State if there are no license sanctions.
Provide your Federal Employer Identification Number and the Unique Entity ID assigned to your organization by registering on SAM.gov.
1.1. A descriptive background of your company’s history.*
*Response required
1.2. State office location responsible for a debris monitoring event in Collin County.*
*Response required
1.3. List of names and background for key personnel.*
*Response required
1.4. Provide evidence of satisfactory completion of debris monitoring in the past five (5) years at similar jurisdictions. *
*Response required
1.5. Provide summary of past relevant experience for each response should include the following:*
Type of disaster - tornado, hail, ice, hurricane, etc.
Type of jurisdiction - city, county, district, any combination
Collection debris monitoring assignments
DMS debris monitoring assignments
Final disposal debris monitoring fuctions.
*Response required
1.6. List three (3) year claims / litigation history and status.*
*Response required
1.7. Describe plan to keep Collin County up to date on current changes and operating systems, during the term of the contract.*
*Response required
1.8. Is your company currently for sale or involved in any transaction to expand or to become acquired by another business entity?*
Yes
No
*Response required
When equals "Yes"
1.8.1. Please explain the impact both in organizational and directional terms.*
*Response required
1.9. List any regulatory or license agency sanctions. State if there are no license sanctions.*
*Response required
1.10. Provide the Federal Employer Identification Number and the Unique Entity ID assigned to your organization by registering on SAM.gov.*
*Response required
2. KNOWLEDGE OF FEMA, FHWA-ER AND OTHER REIMBURSEMENT METHODS
Proposers are to include in RFP response, documentation showing their firm is fully knowledgeable on all aspects of reimbursement methods for FEMA and FHWR-ER.
List FEMA reimbursement actions and issue resolution
Have any of proposer's clients ever been denied reimbursement of a service or item by FEMA? Include statement of explanation.
Has any client's claim to FEMA ever been denied by FEMA due to faulty action of errors by the proposer? Include statement of explanation.
Include your firm's success rate, percentage wise, with FEMA
List knowledge and experience with State and Texas Commission on Environmental Quality (TCEQ) solid waste regulations and the debris management policies.
2.1. List FEMA reimbursement actions and issue resolution*
*Response required
2.2. Have any of proposer's clients ever been denied reimbursement of a service or item by FEMA? Include statement of explanation.*
*Response required
2.3. Has any client's claim to FEMA ever been denied by FEMA due to faulty action of errors by the proposer? Include statement of explanation.*
*Response required
2.4. Include your firm's success rate, percentage wise, with FEMA.*
*Response required
2.5. List knowledge and experience with State and Texas Commission on Environmental Quality (TCEQ) solid waste regulations and the debris management policies.*
*Response required
3. MANAGEMENT SYSTEM, CAPACITY & RESOURCES
Capability to provide services in a timely manner.
Sufficient staffing size and capacity of the organization to perform the work within time limitations, taking into consideration the current and projected planned workload of the firm.
List number of debris monitoring contracts your Firm currently has within a 250-mile radius of Collin County.
Depth of staff at key levels
State number of personnel you anticipate will be provided to monitor debris management sites (DMS) /disposal sites located within Collin County, and how they will communicate with County personnel.
Bonding capacity
3.1. What is your Firm's capability to provide services in a timely manner?*
*Response required
3.2. Does your Firm have sufficient staffing size and capacity of the organization to perform the work within time limitations, taking into consideration the current and projected planned workload of the firm?*
*Response required
3.3. List the number of debris monitoring contracts your Firm currently has within a 250-mile radius of Collin County.*
*Response required
3.4. Provide depth of staff at key levels.*
*Response required
3.5. State number of personnel you anticipate will be provided to monitor debris management sites (DMS) /disposal sites located within Collin County, and how they will communicate with County personnel.*
*Response required
3.6. Bonding Capacity (Only upload letter. Do not upload a proposal.)*
Contractor shall submit with their proposal, a Letter of Guarantee (proof of bonding) capacity up to $20,000,000. Submit proof of this coverage from your Surety on their letterhead
*Response required
4. REFERENCES
4.1. Letters of Reference (Only upload references. Do not upload a proposal.)*
Provide three (3) written letters of reference for similar services to local government agencies and/or other entities within the last five (5) years. Each letter must include the client’s organization name, contact person, telephone number, email address, and a brief description of the project scope and successful outcomes delivered. Evaluators will review and score the written letters that are submitted.
(The evaluation committee reserves the right to contact references provided by the vendor. Reference checks will typically be conducted only for those proposers shortlisted or under final consideration for the award. However, Collin County reserves the right to contact any reference at any point during the evaluation process.)
*Response required
5. Other Questions/Documents
5.1. Exceptions*
Please confirm if Proposer is taking any exceptions to this RFP. If the answer is "yes", exceptions must be submitted on the attached document that can be downloaded in the question below. If no exceptions are listed, it is understood that the contractor has agreed to all RFP requirements, even if a notation is referenced in an individual section. Respondent assumes the responsibility of identifying all exceptions, deficiencies and deviations and if not identified, all requirements of the Proposal stipulated must be fulfilled at no additional
expense to Collin County.
Yes
No
*Response required
5.2. Exceptions (Do not upload a proposal. Only upload info pertaining to Exceptions you may be taking.)
Please download the document, complete, and upload. (If needed only)
5.3. Contact Information*
List the contact name, email address and phone number of the main person(s) Collin County should contact in reference to this solicitation. Contact(s) shall be duly authorized List authorized by the company, corporation, firm, partnership or individual to respond to any questions, clarification, and/or offers in response to this solicitation.
*Response required
5.4. Insurance Acknowledgement*
I understand that the insurance requirements of this solicitation are required and are included in the submitted pricing. A certificate of insurance shall be submitted to the Purchasing department if I am awarded all or a portion of the resulting contract. (Do not submit certificate while submitting your proposal.)
Please confirm
*Response required
5.5. Bonding Requirement Acknowledgement - Letter of Guarantee*
Contractor shall submit with their proposal, a Letter of Guarantee (proof of bonding) capacity up to
$20,000,000.
At the time services are required, the awarded contractor will receive a Notice to Proceed. The contractor shall furnish Payment and Performance Bonds in the amount of one hundred percent (100%) of the purchase order total within six (6) days of Notice to Proceed. The cost for bond premiums must be included in the Proposed Price.
I understand that the bonding requirements of this solicitation are required and are included in the submitted pricing. A bond certificate (payment, performance, and/or maintenance) as stated in the specification document shall be submitted to the Purchasing department if I am awarded all or a portion of the resulting contract and a Notice to Proceed is received, and a Letter of Guarantee (Proof of Bonding Capacity) will be submitted upon request.
Please confirm
*Response required
5.6. Subcontractors*
State the business name of all subcontractors and the type of work they will be performing under this contract. If you are fully qualified to self-perform the entire contract, please respond with "Not Applicable-Self Perform".
*Response required
5.7. Reference No. 1*
List a company or governmental agency, other than Collin County, where these same/like products/services, as stated herein, have been provided. Texas references are preferred.
Include the following: Company/Entity, Contact, Address, City/State/Zip, Phone, and E-Mail.
It is the responsibility of the Bidder/Proposer to ensure submitted references will be responsive to the County’s requests. The County reserves the right to contact references other than those listed, and to consider any information acquired from all references during the evaluation process.
*Response required
5.8. Reference No. 2*
List a company or governmental agency, other than Collin County, where these same/like products/services, as stated herein, have been provided. Texas references are preferred.
Include the following: Company/Entity, Contact, Address, City/State/Zip, Phone, and E-Mail.
It is the responsibility of the Bidder/Proposer to ensure submitted references will be responsive to the County’s requests. The County reserves the right to contact references other than those listed, and to consider any information acquired from all references during the evaluation process.
*Response required
5.9. Reference No. 3*
List a company or governmental agency, other than Collin County, where these same/like products/services, as stated herein, have been provided. Texas references are preferred.
Include the following: Company/Entity, Contact, Address, City/State/Zip, Phone, and E-Mail.
It is the responsibility of the Bidder/Proposer to ensure submitted references will be responsive to the County’s requests. The County reserves the right to contact references other than those listed, and to consider any information acquired from all references during the evaluation process.
*Response required
5.10. Reference No. 4*
List a company or governmental agency, other than Collin County, where these same/like products/services, as stated herein, have been provided. Texas references are preferred.
Include the following: Company/Entity, Contact, Address, City/State/Zip, Phone, and E-Mail.
It is the responsibility of the Bidder/Proposer to ensure submitted references will be responsive to the County’s requests. The County reserves the right to contact references other than those listed, and to consider any information acquired from all references during the evaluation process.
*Response required
5.11. Reference No. 5*
List a company or governmental agency, other than Collin County, where these same/like products/services, as stated herein, have been provided. Texas references are preferred.
Include the following: Company/Entity, Contact, Address, City/State/Zip, Phone, and E-Mail.
It is the responsibility of the Bidder/Proposer to ensure submitted references will be responsive to the County’s requests. The County reserves the right to contact references other than those listed, and to consider any information acquired from all references during the evaluation process.
*Response required
5.12. Technology Security Breach Acknowledgement*
When VENDOR experiences a data breach or unauthorized access to the Collin County Data, VENDOR will immediately notify the End-User Department Director, the Chief Information Officer (CIO), and the Purchasing Agent. Within two weeks of such breach, a detailed notification is required and shall include the nature of the breach, the data comprised, the involving parties, mitigation efforts, and corrective actions to be taken by VENDOR. Unless Collin County or any of their affiliates is directly responsible for such breach, VENDOR shall be solely responsible for all expenses related to any data breach or unauthorized access to the Collin County data and shall be by liable for all damages, fines, to include litigation cost. Except as set forth above, Collin County shall not be responsible for any expense associated with data breaches or unauthorized access while the Collin County Data is residing in VENDOR cloud services.
Yes
No
*Response required
5.13. Cooperative Contracts*
As permitted under Texas Local Government Code Sections 271.101 and 271.102 and Texas Government Code Section 791.025, other local governmental entities may wish to also participate under the same terms and conditions contained in this contract. Each entity wishing to participate must enter into an inter- local agreement with Collin County and have prior authorization from vendor. If such participation is authorized, all purchase orders will be issued directly from and shipped directly to the local governmental entity requiring supplies/services. Collin County shall not be held responsible for any orders placed, deliveries made or payment for supplies/services ordered by these entities. Each entity reserves the right to determine their participation in this contract.
Would bidder be willing to allow other local governmental entities to participate in this contract, if awarded, under the same terms and conditions?
Yes
No
*Response required
5.14. Notice*
Collin County exclusively uses OpenGov eProcurement Portal for the notification and dissemination of all solicitations. The receipt of solicitations through any other means may result in your receipt of incomplete specifications and/or addendums which could ultimately render your bid/proposal non-compliant. Collin County accepts no responsibility for the receipt and/or notification of solicitations through any other means.
Please confirm
*Response required
5.15. Notification Survey*
In order to better serve our offerors, the Collin County Purchasing Department is conducting the following survey. We appreciate your time and effort expended to submit your bid. Should you have any questions or require more information please call (972) 548-4165. How did you receive notice of this request?
*Response required
5.16. Debarment Certifications*
I certify that neither my company nor an owner or principal of my company has been debarred, suspended or otherwise made ineligible for participation in Federal Assistance programs under Executive Order 12549, “Debarment and Suspension,” as described in the Federal Register and Rules and Regulations.
Please confirm
*Response required
5.17. Immigration and Reform Act*
I declare and affirm that my company is in compliance with the Immigration and Reform Act of 1986 and all employees are legally eligible to work in the United States of America. I further understand and acknowledge that any non-compliance with the Immigration and Reform Act of 1986 at any time during the term of this contract will render the contract voidable by Collin County.
Please confirm
*Response required
5.18. Disclosure of Certain Relationships*
Chapter 176 of the Texas Local Government Code requires that any vendor considering doing business with a local government entity disclose the vendor’s affiliation or business relationship that might cause a conflict of interest with a local government entity. Subchapter 6 of the code requires a vendor to file a conflict of interest questionnaire (CIQ) if a conflict exists. By law this questionnaire must be filed with the records administrator of Collin County no later than the 7th business day after the date the vendor becomes aware of an event that requires the statement to be filed. A vendor commits an offense if the vendor knowingly violates the code. An offense under this section is a misdemeanor. By submitting a response to this request, the vendor represents that it is in compliance with the requirements of Chapter 176 of the Texas Local Government Code. Please send completed forms to the Collin County County Clerk's Office located at 2300 Bloomdale Rd., Suite 2104, McKinney, TX 75071.
Please confirm
*Response required
5.19. Anti-Collusion Statement*
Bidder certifies that its Bid/Proposal is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a Bid/Proposal for the same materials, services, supplies, or equipment and is in all respects fair and without collusion or fraud. No premiums, rebates or gratuities permitted; either with, prior to, or after any delivery of material or provision of services. Any such violation may result in Agreement cancellation, return of materials or discontinuation of services and the possible removal from bidders list.
Please confirm
*Response required
5.20. Disclosure of Interested Parties*
Section 2252.908 of the Texas Government Code requires a business entity entering into certain contracts with a governmental entity to file with the governmental entity a disclosure of interested parties at the time the business entity submits the signed contract to the governmental entity. Section 2252.908 requires the disclosure form (Form 1295) to be signed by the authorized agent of the contracting business entity, acknowledging that the disclosure is made under oath and under penalty of perjury. Section 2252.908 applies only to a contract that requires an action or vote by the governing body of the governmental entity before the contract may be signed or has a value of at least $1 million. Section 2252.908 provides definitions of certain terms occurring in the section. Section 2252.908 applies only to a contract entered into on or after January 1, 2016.
Please confirm
*Response required
5.21. Compliance with Federal Law, Regulations, and Executive Orders and Acknowledgment*
Proposers are hereby notified that this project may be funded, in whole or in part, with federal funds. The awarded contractor will be required to comply with all applicable federal laws, regulations, executive orders, and federal agency policies and directives (including, but not limited to, the Uniform Guidance found at 2 CFR Part 200).
By submitting a proposal, the proposer acknowledges that they are familiar with federal contracting requirements and agrees to adhere to all mandatory provisions. The contractor further agrees to execute any addenda or contract amendments required to ensure the ultimate contract fully complies with all terms and conditions associated with the federal funding.
Please confirm
*Response required
5.22. Critical Infrastructure Affirmation*
Pursuant to section 2275.0102 of the Texas Government Code, Respondent certifies that neither it nor its parent company, nor any affiliate of Respondent or its parent company, is: (1) majority owned or controlled by citizens or governmental entities of China, Iran, North Korea, Russia, or any other country designated by the Governor under Government Code Section 2275.0103, or (2) headquartered in any of those countries.
Please confirm
*Response required
5.23. Energy Company Boycotts*
Pursuant to Section 2276.002 of the Texas Government Code, should the contract have a value of $100,000 or more and the company employs 10 or more full-time employees, Respondent represents and warrants that: (1) it does not, and will not for the duration of the contract, boycott energy companies, and (2) will not boycott energy companies during the term of the contract. If circumstances relevant to this provision change during the course of the contract, Respondent shall promptly notify Agency.
Please confirm
*Response required
5.24. Firearm Entities and Trade Associations Discrimination*
Pursuant to section 2274.002 of the Texas Government Code, should the contract have a value of $100,000 or more and the company employs 10 or more full-time employees, Respondent verifies that:
It does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. If circumstances relevant to this provision change during the course of the contract, Respondent shall promptly notify Agency.
Please confirm
*Response required
5.25. Information Regarding Conflict of Interest
During the 79th Legislative Session, House Bill 914 was signed into law effective September 1, 2015, which added Chapter 176 to the Texas Local Government Code. Recent changes have been made to Chapter 176 pursuant to HB23, which passed the
84th Legislative Session. Chapter 176 mandates the public disclosure of certain information concerning persons doing business or seeking to do business with Collin County, including family, business, and financial relationships such persons may have with Collin County officers or employees involved in the planning, recommending, selecting and contracting of a vendor for this procurement.
For a copy of Form CIQ and CIS: https://www.ethics.state.tx.us/forms/conflict/
The vendor acknowledges by doing business or seeking to do business with Collin County that they have been notified of the requirements under Chapter 176 of the Texas Local Government Code and that they are solely responsible for complying with the terms and conditions therein. Furthermore, any individual or business entity seeking to do business with Collin County who does not comply with this practice may risk award consideration of any County contract.
For a listing of current Collin County Officers: https://www.collincountytx.gov/Contact/county-officials
At the time of this solicitation being released, the following are known to be involved in the planning, recommending, selecting, and/or contracting for the attached procurement:
Department:
Jason Browning - Emergency Manager/Fire Marshal
Evan Vance - Assistant Emergency Management Coordinator
Megan VanDerKooi - Assistant Emergency Management Coordinator
Jon Kleinheksel - Director of Public Works
Purchasing:
Michelle Charnoski, NIGP-CPP, CPPB – Purchasing Agent
Marci Chrismon, CPPB – Assistant Purchasing Agent
G Zimmel, CPPB - Buyer II
Commissioners Court:
Chris Hill – County Judge
Susan Fletcher – Commissioner Precinct No. 1
Cheryl Williams – Commissioner Precinct No. 2
Darrell Hale – Commissioner Precinct No. 3
Duncan Webb – Commissioner Precinct No. 4
Please download and complete the CIQ attachment and upload if applicable.
5.26. Conflict of Interest Confirmation*
I have read the conflict of interest information above and will file the CIQ form if a conflict exists.
Please confirm
*Response required
5.27. W-9*
Please upload your W-9 Form
*Response required
5.28. AI Acknowledgement*
The County requires that all submitted content be the product of human authorship or have undergone substantial human review and modification. This is to ensure that the final proposal accurately reflects the Proposer’s capabilities, experience, and understanding of the requirements. The Proposer is ultimately responsible for the accuracy, truthfulness, and completeness of their submission. Any submission found to contain misleading information, whether from AI or otherwise, may be subject to penalties or disqualification.
Please confirm all submitted content was either authored by or substantially reviewed a human and not AI and the submission accurately reflects company’s/firm’s capabilities, experience, and understanding of the requirements.
Please confirm
*Response required
5.29. Proposer Acknowledgement*
Proposer acknowledges, understands the specifications, any and all addenda, and agrees to the proposal terms and conditions and can provide the minimum requirements stated herein. Offeror acknowledges they have read the document in its entirety, visited the site, performed investigations and verifications as deemed necessary, is familiar with local conditions under which work is to be performed and will be responsible for any and all errors in Proposal submittal resulting from Proposer's failure to do so. Proposer acknowledges the prices submitted in this Proposal have been carefully reviewed and are submitted as correct and final. If Proposal is accepted, vendor further certifies and agrees to furnish any and all products/services upon which prices are extended at the price submitted, and upon conditions in the specifications of the Request for Proposal.
Please confirm
*Response required
6. SPECIAL CONDITIONS FOR CONTRACTS FUNDED BY U.S. FEDERAL GRANT
The following certifications and provisions are required and apply when COLLIN COUNTY expends federal funds for any contract resulting from this procurement process. Pursuant to 2 C.F.R. 200.326 all contracts, including small purchases awarded by the Agency and the Agency’s subcontractors shall contain the procurement provisions of Appendix II to Part 200, as applicable. The certifications and provisions contained herein shall supersede all terms and conditions within this solicitation. Compliance with the certifications and provisions contained herein is mandatory and shall not be excluded and are not subject to changes, modifications and / or negotiation, unless explicitly indicated in writing by COLLIN COUNTY
During the performance of this Contract, should federal assistance be utilized, the Supplier to agree as follows:
6.1. BREACH OF CONTRACT*
Any violation or breach of terms of this Contract on the part of the Supplier may result in the suspension or termination of this Contract or such other action that may be necessary to enforce the rights of the parties of this Contract.
COLLIN COUNTY will provide Supplier written notice that describes the nature of the breach and corrective actions the Supplier must undertake in order to avoid termination of the Contract. COLLIN COUNTY reserves the right to withhold payments to Supplier until such time the Supplier corrects the breach or COLLIN COUNTY elects to terminate the Contract. The COUNTY’s notice will identify a specific date by which the Supplier must correct the breach.
COLLIN COUNTY may proceed with termination of the contract if the Supplier fails to correct the breach by the deadline indicated in the COUNTY’s notice.
The duties and obligations imposed by this Contract and the rights and remedies available thereunder are in addition to, and not a limitation of, any duties, obligations, rights and remedies otherwise imposed or available by law.
Please confirm
*Response required
6.2. NON-DISCRIMINATION PROVISIONS*
The Supplier will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The Supplier will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following:
Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Supplier agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.
The Supplier will, in all solicitations or advertisements for employees placed by or on behalf of the Supplier, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.
The Supplier will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the Supplier's legal duty to furnish information.
The Supplier will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Supplier's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.
The Supplier will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.
The Supplier will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.
In the event of the Supplier's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the Supplier may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.
The Supplier will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The Supplier will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance:
Provided, however, that in the event a Supplier becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the Supplier may request the United States to enter into such litigation to protect the interests of the United States.
The applicant further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work: Provided, That if the applicant so participating is a State or local government, the above equal opportunity clause is not applicable to any agency instrumentality or subdivision of such government which does not participate in work on or under the contract.
COLLIN COUNTY has agreed that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of the Supplier and subcontractors with the equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it will furnish the administering agency and the Secretary of Labor such information as they may require for the supervision of such compliance, and that it will otherwise assist the administering agency in the discharge of the agency's primary responsibility for securing compliance.
The applicant further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a Supplier debarred from, or who has not demonstrated eligibility for, Government contracts and federally assisted construction contracts pursuant to the Executive Order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon Suppliers and subcontractors by the administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive Order. In addition, COLLIN COUNTY has agreed that if it fails or refuses to comply with these undertakings, the administering agency may take any or all of the following actions: Cancel, terminate, or suspend in whole or in part the grant (contract, loan, insurance, guarantee); refrain from extending any further assistance to the applicant under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has been received from such applicant; and refer the case to the Department of Justice for appropriate legal proceedings.
Pursuant to Federal Rule (C) above, when COLLIN COUNTY expends federal funds on any federally assisted construction contract, the equal opportunity clause is incorporated by reference herein.
Please confirm
*Response required
6.3. DAVIS-BACON ACT*
Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non-Federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency.
Pursuant to Federal Rule (D) above, when COLLIN COUNTY expends federal funds during the term of an award for all contracts and subgrants for construction or repair, Vendor will be in compliance with all applicable Davis-Bacon Act provisions.
Please confirm
*Response required
6.4. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT*
Standard. Where applicable (see 40 U.S.C. §§ 3701-3708), all contracts awarded by the non-Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations at 29 C.F.R. Part 5. See 2 C.F.R. Part 200, Appendix II, ¶ E. Under 40 U.S.C. § 3702, each Supplier must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. Further, no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous, or dangerous.
Applicability. This requirement applies to all FEMA contracts awarded by the non-federal entity in excess of $100,000 under grant and cooperative agreement programs that involve the employment of mechanics or laborers. It is applicable to construction work. These requirements do not apply to the purchase of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.
Suggested Language. The regulation at 29 C.F.R. § 5.5(b) provides contract clause language concerning compliance with the Contract Work Hours and Safety Standards Act. FEMA suggests including the following contract clause:
Compliance with the Contract Work Hours and Safety Standards Act.
Overtime requirements. No Supplier or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek.
Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set forth in paragraph (b) (1) of this section the Supplier and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such Supplier and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (b)(1) of this section, in the sum of $26 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (b)(1) of this section.
Withholding for unpaid wages and liquidated damages. The COUNTY shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the Supplier or subcontractor under any such contract or any other Federal contract with the same prime Supplier, or any other federally-assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime Supplier, such sums as may be determined to be necessary to satisfy any liabilities of such Supplier or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (b)(2) of this section.
Subcontracts. The Supplier or subcontractor shall insert in any subcontracts the clauses set forth in paragraph (b)(1) through (4) of this section and also a clause requiring the subcontractor to include these clauses in any lower tier subcontracts. The prime Supplier shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs (b)(1) through (4) of this section.
Please confirm
*Response required
6.5. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT*
If the Federal award meets the definition of “funding agreement” under 37 CFR §401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency.
Pursuant to Federal Rule above, when federal funds are expended by COLLIN COUNTY, the vendor certifies that during the term of an award for all contracts by COLLIN COUNTY resulting from this procurement process, the vendor agrees to comply with all applicable requirements as referenced in Federal Rule above.
Please confirm
*Response required
6.6. CLEAN AIR ACT AND FEDERAL WATER POLLUTION CONTROL ACT COMPLIANCE*
The Supplier agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq.
The Supplier agrees to report each violation to the COUNTY and understands and agrees that the COUNTY will, in turn, report each violation as required to assure notification to the Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office.
The Supplier agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided by FEMA.
The Supplier agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq.
The Supplier agrees to report each violation to the COUNTY and understands and agrees that the COUNTY will, in turn, report each violation as required to assure notification to the Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office.
The Supplier agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided by FEMA.
Please confirm
*Response required
6.7. DEBARMENT AND SUSPENSION*
This Contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such, the Supplier is required to verify that none of the Supplier’s principals (defined at 2 C.F.R. § 180.995) or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935).
The Supplier must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into.
This certification is a material representation of fact relied upon by COLLIN COUNTY. If it is later determined that the Supplier did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to COLLIN COUNTY, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment.
The Supplier to comply with the requirements of 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C throughout the term of this Contract.
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6.8. BYRD ANTI-LOBBYING AMENDMENT (31 U.S.C.1352)*
Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award.
Pursuant to Federal Rule (I) above, when federal funds are expended by COLLIN COUNTY, the vendor certifies that during the term and after the awarded term of an award for all contracts by COLLIN COUNTY resulting from this procurement process, the vendor certifies that it is in compliance with all applicable provisions of the Byrd AntiLobbying Amendment (31 U.S.C. 1352). The undersigned further certifies that:
No Federal appropriated funds have been paid or will be paid for on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with the awarding of a Federal contract, the making of a Federal grant, the making of a Federal loan, the entering into a cooperative agreement, and the extension, continuation, renewal, amendment, or modification of a Federal contract, grant, loan, or cooperative agreement.
If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions.
The undersigned shall require that the language of this certification be included in the award documents for all covered sub-awards exceeding $100,000 in Federal funds at all appropriate tiers and that all subrecipients shall certify and disclose accordingly.
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6.9. PROCUREMENT OF RECOVERED MATERIALS*
To comply with CFR 200.322, bidder acknowledges that Suppliers must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management Services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. COLLIN COUNTY requires that when practicable, recycled materials and sustainable products are used.
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6.10. DOMESTIC PREFERENCE*
Consistent with 2 C.F.R 200.322, COLLIN COUNTY requires the “domestic preferences” to be incorporated in all solicitations when COLLIN COUNTY expends federal funds. This shall be enforced to the greatest extent practicable under a Federal award, and provides a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). The requirements of this section must be included in all sub awards including all contracts and purchase orders for work or products under this award.
For the purposes of this section:
“Produced in the United States” means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States.
“Manufactured products” means items and construction materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber.
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6.11. RECORD RETENTION REQUIREMENTS FOR CONTRACTS INVOLVING FEDERAL FUNDS*
When federal funds are expended by COLLIN COUNTY for any contract resulting from this procurement process, Vendor certifies that it will comply with the record retention requirements detailed in 2 CFR § 200.333. The Vendor further certifies that Vendor will retain all records as required by 2 CFR § 200.333 for a period of three years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.
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6.12. HEALTH AND SAFETY STANDARD*
COLLIN COUNTY requires that all suppliers and subcontractors comply with the safety and health standards published in 41 CFR part 50-204, including any matters incorporated by reference therein. Additionally, every Supplier or subcontractor shall comply with the recordkeeping requirements of 29 CFR part 1904.
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6.13. CERTIFICATION OF COMPLIANCE WITH THE ENERGY POLICY AND CONSERVATION ACT*
When COLLIN COUNTY expends federal funds for any contract resulting from this procurement process, Vendor certifies that it will comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (42 U.S.C. 6321 et seq.; 49 C.F.R. Part 18).
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6.14. CERTIFICATION OF COMPLIANCE WITH BUY AMERICA PROVISIONS*
Vendor certifies that Vendor is in compliance with all applicable provisions of the Buy America Act. Purchases made in accordance with the Buy America Act must still follow the applicable procurement rules calling for free and open competition.
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6.15. CERTIFICATION OF ACCESS TO RECORDS - 2 C.F.R. § 200.336*
Vendor agrees that the Inspector General of the Agency or any of their duly authorized representatives shall have access to any books, documents, papers and records of Vendor that are directly pertinent to Vendor's discharge of its obligations under the Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Vendor's personnel for the purpose of interview and discussion relating to such documents.
In compliance with section 1225 of the Disaster Recovery Reform Act of 2018, Collin County and the Contractor acknowledge and agree that no language in this contract is intended to prohibit audits or internal reviews by the FEMA Administrator or the Comptroller General of the United States.”
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6.16. FEDERAL FAIR LABOR STANDARDS ACT (FEDERAL MINIMUM WAGE)*
All contracts and subcontracts that result from this solicitation incorporate by reference the provisions of 29 CFR part 201, the Federal Fair Labor Standards Act (FLSA). with the same force and effect as if given in full text. The FLSA sets minimum wage. overtime pay, recordkeeping, and child labor standards for full and part time workers. The Supplier has full responsibility to monitor compliance to the referenced statute or regulation. The Supplier must address any claims or disputes that arise from this requirement directly with the U.S. Department of Labor – Wage and Hour Division.
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6.17. OCCUPATIONAL SAFETY AND HEALTH ACT OF 1970*
All contracts that result from this solicitation incorporate by reference the requirements of 29 CFR Part 1910 with the same force and effect as if given in full text. Supplier must provide a work environment that is free from recognized hazards that may cause death or serious physical harm to the employee. The Supplier retains full responsibility to monitor its compliance and their subcontractor’s compliance with the applicable requirements of the Occupational Safety and Health Act of 1970 (20 CFR Part 1910). Supplier must address any claims or disputes that pertain to a referenced requirement directly with the U.S. Department of Labor - Occupational Safety and Health Administration.
NO USE OF DEPARTMENT OF HOMELAND SECURITY SEALS, LOGOS, ETC.
Supplier shall not use the DHS seal(s), logos, crests, or reproductions of flags or likenesses of DHS agency officials without specific FEMA pre-approval.
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6.18. COMPLIANCE WITH FEDERAL LAW, REGULATIONS, AND EXECUTIVE ORDERS*
This is an acknowledgement that FEMA financial assistance or other State and Federal Assistance may be used to fund all or a portion of the contract. The Supplier will comply with all applicable Federal and state law, regulations, executive orders, policies, procedures, and directives.
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6.19. NO OBLIGATION BY FEDERAL GOVERNMENT*
The Federal Government is not a party to this Contract and is not subject any obligations or liabilities to the non-Federal entity, Supplier, or any other party pertaining to any matter resulting from the Contract.
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6.20. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS*
The Supplier acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this contract.
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6.21. ENTITY LIST*
The Supplier acknowledges it is not on the Department of Commerce’s Export Administration Regulations (EAR)’s list of names of certain foreign persons – including businesses, research institutions, government and private organizations, individuals, and other types of legal persons – that are subject to specific license requirements for the export, reexport and/or transfer (in-country) of specified items. These persons comprise the Entity List, which is found in Supplement No. 4 to Part 744 of the EAR. On an individual basis, the persons on the Entity List are subject to licensing requirements and policies supplemental to those found elsewhere in the EAR. If the Supplier is on the Entity List, then it shall provide documents showing it has the necessary license to fulfill the requirements of the Solicitation.
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6.22. CONTRACTING WITH SMALL AND MINORITY BUSINESSES, WOMEN’S BUSINESS ENTERPRISES & LABOR SURPLUS AREA FIRMS*
Consistent with 2 C.F.R. 200.321, COLLIN COUNTY shall take all necessary affirmative steps to assure that minority businesses, women’s business enterprises, and labor surplus area firms are used when possible.
Affirmative steps must include:
Placing qualified small and minority businesses and women's business enterprises on solicitation lists;
Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources;
Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises;
Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises;
Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce; and
Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed in paragraphs (b)(1) through (5) of this section.
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6.23. DHS SEAL, LOGO AND FLAGS*
The contractor shall not use the DHS seal(s), logos, crests, or reproductions of flags or likenesses of DHS agency officials without specific FEMA or Federal Administrator preapproval.
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6.24. FEDERAL WATER POLLUTION CONTROL ACT*
The contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq.
The contractor agrees to report each violation to Collin County and understands and agrees that Collin County will, in turn, report each violation as required to assure notification to Collin County and the appropriate Environmental Protection Agency Regional Office.
The contractor agrees to include these requirements in each subcontract exceeding $100,000 financed in whole or in part with Federal assistance provided by the applicable federal program Administrator.
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9. ATTACHMENTS
A - Legal Notice 2026-281
B - Payment Bond
C - Performance Bond
D - W9
E - Exceptions (if applicable)
F - CIQ form (if applicable)
Collin CountyIssuing agency·Mckinney, TX·via a public procurement portal