- Title
- Broadcast Audio/Video Routing System
- Detail
- Overview
- This Request for Proposal (RFP) is being released by New York State (NYS) Office of General Services (OGS) Division of Financial Administration on behalf of the OGS Digital and Media Services Center (DMSC). The purpose of this Solicitation is to contract with a vendor to provide a high-performance, future-proof A/V broadcast routing system that supports upgradable capabilities, including 12G SDI, NDI, ST 2110, Dante audio integration, and IP network connectivity for seamless live broadcast and related operations. This work will be completed at the Media Services Center located in the Empire State Plaza.
- Pdf Text
- NYS Office of General Services – Financial Administration Page 1 of 36
RFP #3094 – Broadcasting Audio/Video Routing System
Request for Proposal # 3094
Solicited by
New York State Office of General Services
for
Broadcast Audio/Video Routing System
Issue Date: May 28, 2026
Primary Contact: Alternate Contact:
Aniksa Merced
Contract Management Specialist 2
Phone: 518-408-7249
Email: Aniksa.Merced@ogs.ny.gov
Andrea Garavelli
Contract Management Specialist 3
Phone: 518-474-9139
Email: Andrea.Garavelli@ogs.ny.gov
NYS Office of General Services – Financial Administration Page 2 of 36
RFP #3094 – Broadcasting Audio/Video Routing System
Table of Contents
TABLE OF CONTENTS ...................................................................................................................2
1. INTRODUCTION ......................................................................................................................4
1.1 Overview ..................................................................................................................................... 4
1.2 Designated Contact ..................................................................................................................... 4
1.3 Key Events .................................................................................................................................. 5
1.4 Minimum Proposer Qualifications ............................................................................................... 5
1.5 Mandatory Site Visit .................................................................................................................... 6
1.6 Glossary of Terms ....................................................................................................................... 6
2. SCOPE OF WORK ..................................................................................................................8
2.1 General Scope ............................................................................................................................ 8
2.2 Specifications/Scope Requirements ........................................................................................... 8
2.3 Staffing Requirements ................................................................................................................. 9
2.4 Schedule Of Services .................................................................................................................. 9
2.5 Badges…………………………………………………………………………………………………10
2.6 Administrative/Reporting Requirements ................................................................................... 10
2.7 Contractors Compensatory Liability .......................................................................................... 10
2.8 Background Checks .................................................................................................................. 10
2.9 Warranties ................................................................................................................................. 12
2.10 Confidentiality ............................................................................................................................ 12
3. PROPOSAL SUBMISSION ......................................................................................................14
3.1 RFP Questions and Clarifications ............................................................................................. 14
3.2 Proposal Format and Content ................................................................................................... 14
3.2.1 Technical Proposal .................................................................................................................... 14
3.2.1.1 Cover Letter ................................................................................................................. 14
3.2.1.2 Proof of Minimum Proposer Qualifications ................................................................... 15
3.2.1.3 Experience ................................................................................................................... 15
3.2.2 Cost Proposal ............................................................................................................................ 16
3.2.3 Administrative Proposal ............................................................................................................ 16
3.3 Proposal Preparation ................................................................................................................ 17
3.4 Packaging of RFP Response .................................................................................................... 17
3.5 Instructions for Proposal Submission ........................................................................................ 17
4. EVALUATION AND SELECTION PROCESS ...............................................................................20
4.1 Proposal Evaluation .................................................................................................................. 20
4.2 Technical Evaluation (70%) ...................................................................................................... 20
4.3 Cost Proposal Evaluation (30%) ............................................................................................... 20
4.4 Evaluation Categories ............................................................................................................... 20
4.5 Presentations ............................................................................................................................ 21
4.6 Final Composite Score .............................................................................................................. 21
4.7 Notification of Award ................................................................................................................. 21
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RFP #3094 – Broadcasting Audio/Video Routing System
5. ADMINISTRATIVE INFORMATION ............................................................................................22
5.1 Issuing Office............................................................................................................................. 22
5.2 Method of Award ....................................................................................................................... 22
5.3 Term of Contract ....................................................................................................................... 22
5.4 Price …………………………………………………………………………………………………22
5.5 Method of Payment ................................................................................................................... 23
5.6 Electronic Payment ................................................................................................................... 23
5.7 Exceptions and Extraneous Terms ........................................................................................... 24
5.8 Dispute Resolution .................................................................................................................... 24
5.9 Rules of Construction ................................................................................................................ 24
5.10 Balanced Proposals .................................................................................................................. 24
5.11 Prime Contractor Responsibilities ............................................................................................. 25
5.12 Examination of Contract Documents ........................................................................................ 25
5.13 Debriefings ................................................................................................................................ 25
5.14 Procurement Rights .................................................................................................................. 26
6. CONTRACT CLAUSES AND REQUIREMENTS ...........................................................................27
6.1 Appendix A / Order of Precedence ........................................................................................... 27
6.2 Past Practice ............................................................................................................................. 27
6.3 Procurement Lobbying Requirement ........................................................................................ 27
6.4 Tax and Finance Clause ........................................................................................................... 27
6.5 Freedom of Information Law / Trade Secrets ........................................................................... 28
6.6 General Requirements .............................................................................................................. 28
6.7 Subcontractors .......................................................................................................................... 29
6.8 Extent of Services ..................................................................................................................... 30
6.9 Termination ............................................................................................................................... 30
6.10 NYS Vendor Responsibility ....................................................................................................... 31
6.11 New York State Vendor File Registration ................................................................................. 32
6.12 Ethics Compliance .................................................................................................................... 32
6.13 Indemnification .......................................................................................................................... 32
6.14 Force Majeure ........................................................................................................................... 33
6.15 Encouraging Use of New York State Businesses in Contract Performance ............................. 33
6.16 Sexual Harassment Prevention................................................................................................. 34
6.17 Employee Information To Be Reported By Certain Consultant Contractors ............................. 34
RFP Appendix A…….Standard Clauses for New York State Contracts
RFP Appendix B…….Required Forms
RFP Appendix C.…...Sample Contract
RFP Appendix D……Insurance Requirements
RFP Appendix E…....MWBE and EEO Requirements
RFP Appendix F…....SDVOB Requirements
RFP Attachment 1….Cost Proposal Form
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1. Introduction
1.1 Overview
This Request for Proposal (RFP) is being released by New York State (NYS) Office of General
Services (OGS) Division of Financial Administration on behalf of the OGS Digital and Media
Services Center (DMSC). The purpose of this Solicitation is to contract with a vendor to provide
a high-performance, future-proof A/V broadcast routing system that supports upgradable
capabilities, including 12G SDI, NDI, ST 2110, Dante audio integration, and IP network
connectivity for seamless live broadcast and related operations. This work will be completed at
the Media Services Center located in the Empire State Plaza.
1.2 Designated Contact
In compliance with the Procurement Lobbying Law, Aniksa Merced, Contract Management
Specialist 2, NYS Office of General Services, Division of Financial Administration has been
designated as the Primary Contact for this procurement and may be reached by email or phone
for all inquiries regarding this Solicitation.
Aniksa Merced, Contract Management Specialist 2
NYS Office of General Services
Financial Administration / Agency Procurement Office
32nd Floor, Corning Tower Bldg., Empire State Plaza
Albany, New York 12242
Phone: 518-408-7249
Email: Aniksa.Merced@ogs.ny.gov
In the event the designated contact is not available, the alternate designated contact is:
Andrea Garavelli, Contract Management Specialist 3
NYS Office of General Services
Financial Administration / Agency Procurement Office
32nd Floor, Corning Tower Bldg., Empire State Plaza
Albany, New York 12242
Phone: 518-474-9139
Email: Andrea.Garavelli@ogs.ny.gov
For inquires related specifically to Minority and Women-Owned Business Enterprises (MWBE)
and to Service-Disabled Veteran Owned Businesses (SDVOB) provisions of this procurement
Solicitation, the designated contact is:
Theresa Chiweteoke, Compliance Specialist 2
NYS Office of General Services
Office of Business Diversity / MWBE / SDVOB
240 State Street, Room 136 SW Concourse
Albany, NY 12242
Phone: 518-486-9285
Email: OGS.sm.MWBE@ogs.ny.gov
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RFP #3094 – Broadcasting Audio/Video Routing System
For inquiries related specifically to insurance requirements of this procurement Solicitation,
contact:
NYS Office of General Services
Bureau of Risk and Insurance Management
32nd Floor, Corning Tower Bldg., Empire State Plaza
Albany, New York 12242
Phone: 518-473-0310
Email: ogs.sm.insrev@ogs.ny.gov
1.3 Key Events
The Table below outlines the schedule for important action dates.
OGS Issues RFP 3094 May 28, 2026
Mandatory Site Visit June 17, 2026, at 11:00am EST
Deadline for Submission of Proposer Questions July 8, 2026
OGS Issues Responses to Written Questions (estimated) July 22, 2026, at 2:00pm EST
Proposal Due Date August 12, 2026, 2:00pm EST
Contract Start Date Upon OSC Approval
1.4 Minimum Proposer Qualifications
Proposers are advised that the State’s intent is to ensure that only responsive, responsible,
qualified, and reliable Contractors enter into a contract to perform the work as defined in this
document.
The State considers the following qualifications to be a pre-requisite in order to be considered a
qualified Proposer for purposes of the Solicitation. Proposers not meeting the qualifications below
will be disqualified. Proposers may not use a Subcontractor’s or any other entity’s qualifications
to meet requirements.
The following minimum requirements must be met by each Proposer:
A. The Proposer shall have five years of experience installing and integrating
broadcast technology with expertise in dealing with audio/video signal routers,
production switchers, multiviewer displays, audio mixing boards and intercom
communication systems.
The State of New York retains the right to request any additional information pertaining to the
Contractor's ability, qualifications, and procedures used to accomplish all work under this contract,
as it deems necessary to ensure safe and satisfactory work.
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RFP #3094 – Broadcasting Audio/Video Routing System
1.5 Mandatory Site Visit
Proposers intending to submit a proposal will be required to attend a Mandatory Site Visit, which
will include a tour of the building on the date and time indicated in Section 1.3 – Key Events with
a 72-hour cancellation window in place for OGS Digital and Media Services Center (DMSC). This
is the date and time available for inspection. Alternate dates for additional site inspections will
only be available if DMSC needs to cancel in case of an event. There will be a 72
hour cancellation notification, which will include a new date and time for the Mandatory Site
Visit. Attendees will be required to sign in and provide basic company and contact
information. This information will be used to verify attendance and to communicate any
changes to the Solicitation (addenda). Therefore, it is imperative that the provided
information be legible and accurate. Failure to attend the Mandatory Site Visit will result in
rejection of the proposal.
The Facilitator of the event will publicly announce the official start time of the
Mandatory Site Visit, which announcement shall be made no sooner than the time
stated in Section 1.3 – Key Events. Prospective Proposers arriving after the official
start time of the Mandatory Site Visit will be precluded from attending the
Mandatory Site Visit, and therefore unable to submit a responsive proposal.
The Mandatory Site Visit will be held at: 1 Empire State Plaza, Suite 146, Albany, NY 12242
Due to security restrictions, all Proposers are strongly encouraged to pre-register with Aniksa
Merced at Aniksa.Merced@ogs.ny.gov by June 12, 2026. It is recommended that attendees
arrive at the building at least 30 minutes prior to scheduled time with photo identification.
In accordance with State Finance Law §139-j(3)(a)(3), this Mandatory Site Visit is
covered by the permissible subject matter authorization. A vendor is authorized to
speak with representatives other than Designated Contact(s) for the sole purpose of
the Mandatory Site Visit (to arrange attendance, during the conduct of the visit and to
pose questions regarding the site).
The Mandatory Site Visit will provide an opportunity for Proposers to see first-hand the existing
equipment, the tasks to be performed and the special needs of the facility. Questions during the
Mandatory Site Visit will be permitted. It is suggested that the Proposer note the question and ask
at the end of the tour.
Verbal answers are not official answers. All questions asked at the Mandatory Site Visit must be
submitted via email to the designated contact for this Solicitation no later than the date and
time indicated in Section 1.3 – Key Events. Official answers to all questions will be distributed
in the form of an addendum posted to the OGS Bid Calendar. All attendees will be provided a
link via email to obtain any and all addenda related to this Solicitation. Only answers
provided by addendum are considered official.
Note: If there are any questions Proposers would like addressed at the Mandatory Site
Visit, Proposers should submit them in writing as instructed in Section 3.1 – RFP
Questions and Clarifications, to the designated contact prior to the date of the Mandatory Site
Visit. Questions during the Mandatory Site Visit or Pre-Bid Conference will be permitted,
however, only questions submitted in writing and answered via addendum will be considered
official.
1.6 Glossary of Terms
“Commissioner” shall mean the Commissioner of the New York State Office of General Services
or duly authorized representative.
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“Contractor” shall mean a successful proposer awarded a contract pursuant to this Solicitation.
“Issuing Office” shall mean the New York State Office of General Services, Division of Financial
Administration.
“OGS” shall mean the New York State Office of General Services.
“OSC” shall mean the Office of the New York State Comptroller.
“Proposer” or “Offeror” shall mean any person, partnership, firm, corporation, or other
authorized entity submitting a proposal to the State pursuant to this Solicitation.
“Request for Proposal”, “RFP”, or “Solicitation” shall mean this document.
The “State” shall mean The People of the State of New York, which shall also mean the New
York State Office of General Services.
“Subcontractor” shall mean an approved third-party Contractor hired by the Contractor to
perform services pursuant to this Solicitation.
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RFP #3094 – Broadcasting Audio/Video Routing System
2. Scope of Work
2.1 General Scope
NYS DMSC seeks proposals for the supply, installation, and commissioning of an advanced Ross
Ultrix A/V Broadcast Router. The required system must meet the specifications outlined in this
document. The scope includes a multiformat Input/Output (I/O) all in one transport-agnostic frame,
AUX ports support additional I/O and ancillary features, modular system with versatile I/O options,
fully integrated and scalable solution with capabilities for HD/3G SDI video routing, Dante audio
integration, tally and GPI I/O, touchscreen control panels, intercom matrix, and full AVB network
connectivity. Standard features include clean/quiet switching on every output and advanced audio
processing, embedding, and de-embedding. Installation, integration and documentation are also
required under this contract.
2.2 Specifications/Scope Requirements
A. Router Specifications: Ross Ultrix A/V Broadcast Router Video Routing Capacity:
i. 160x160 SDI HD/3G, with the ability to be upgraded to 12G
ii. Field Updateable to add future NDI & ST 2110 capabilities.
iii. Minimum 8 Integrated Multi viewers
iv. Minimum 10 Assignable, full bandwidth Frame Syncs
v. Integrated Virtual Audio Mixer
vi. Integrated Audio Processing:
a. Embed/De-embed
b. Input Gain
c. Output Gain
d. Channel Mapping
B. Audio and Networking
i. Dante Integration: 128 Channels
ii. Integrated Tally and GPI I/O
C. Control Panels and User Interface
i. 16 2RU User configurable, Touchscreen Control Panels
ii. 4 4RU User configurable, Touchscreen Control Panels
D. Intercom and Communication
i. Intercom Matrix: 25 Stations
ii. Camera CCU Connections (Legacy equipment for integration includes):
a. 7 Sony HSCU 300
b. 2 Telecast Copperhead
c. Wireless system 8 Units
iii. 6 IFBs for communication
E. Networking
i. Network Switches: Required to interconnect various equipment in the system.
F. Installation and Integration
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RFP #3094 – Broadcasting Audio/Video Routing System
i. Installation: The selected bidder will be responsible for the full installation of all
equipment, including mounting, connection, and integration of all components.
Installation will need to be accomplished while the DMSC is in operation and without
operational down time.
ii. Labeling: All cables must be clearly labeled, ensuring a professional and easily
maintainable installation.
iii. Cabling: All cables must be properly labeled for easy identification.
iv. Documentation: Upon completion, the bidder is required to supply As-Built Drawings
in Industry Standard CAD format for the entire system, ensuring that all connections
and configurations are documented accurately. As Built drawings must be received
within 30 days from operational commissioning.
2.3 Staffing Requirements
Contractor shall perform all services diligently and effectively under the oversight and direction of
the Executive Director of DMSC.
A. All Contractor’s staff shall conduct themselves in a professional manner with OGS staff
and with the general public.
B. All Contractor’s staff shall comply with all rules and requirements of this contract,
including the drug and alcohol policies (Refer to Section 6.6 – General Requirements).
2.4 Schedule Of Services
Project completion must be within six months of the date the equipment is on site.
The Contractor will be able to provide services Monday through Friday, from 8:30am to 4:30pm,
excluding holidays. Occasionally, work may need to be done during off hours or on weekends,
and the Contractor will be notified at least 48 hours in advance for these arrangements.
State Holidays: During the following twelve State holidays, the Contractor is not expected to
perform contract services.
• New Year’s Day
• Martin Luther King, Jr.’s Birthday
• Washington’s Birthday
• Memorial Day
• Juneteenth
• Independence Day
• Labor Day
• Columbus Day
• Election Day
• Veterans’ Day
• Thanksgiving Day
• Christmas Day
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2.5 Badges
OGS ID badges will be strictly required and must be prominently displayed at all times by all
employees performing work on State premises. OGS will provide the ID badges to the Contractor
at a cost of $13.00 per employee. If a replacement badge is needed for one which is lost there is
a replacement cost. These badges are obtained from the Department of Motor Vehicles system
for all employees with a driver’s license or non-driver ID. Employees who do not have either a
New York State Driver’s license or non-driver ID will be required to obtain one in order to process
the ID.
Note: There is a process for obtaining ID Badges, which will be discussed at the initial job meeting
upon award.
2.6 Administrative/Reporting Requirements
A written, weekly status report of project advancement towards completion is required.
2.7 Contractors Compensatory Liability
In the event that the contractor fails to complete any of the specified services within the timeframe
required, OGS reserves the right to have such work completed either by another contractor or
with in-house staff. In any such event, the contractor shall be liable to reimburse OGS for all costs
incurred to complete the work. OGS further reserves the right to collect such reimbursement from
any outstanding payments due to the contractor.
2.8 Background Checks
The Contractor must perform a background check, and make a suitability determination, on each
employee before said employee may perform On-Site contract services at the Facility.
NOTE: The cost to the Contractor for performing requirements of this section should be
considered when calculating bid prices. The Contractor will not be entitled to charge separately,
or seek reimbursement, for costs to comply with this requirement. Background checks pursuant
to this agreement shall be performed at no additional cost to the State. For purposes of this
clause, the following definitions apply:
Term Definition
Suitability Identifiable character traits and past conduct that are reasonably
sufficient to indicate whether a given individual is likely to be able to
perform the requirements of a contract at OGS On-Site locations
without undue risk to the interests of the State.
Suitability
Determination
A determination that there are reasonable grounds to believe that an
individual will likely be able to perform the contract requirements On-
Site without undue risk to the interests of the State.
The Contractor shall maintain a continuous list of background checks and suitability
determinations noted above and shall provide this list to the Executive Director of DMSC prior to
the commencement of services. The list shall be updated and resubmitted to the Executive
Director of DMSC as changes occur including any On-Site incidents.
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Background Check Guidelines
The Contractor is responsible for completing background checks and making suitability
determinations on its employees prior to the employees beginning On-Site work. Compliance
with the requirement for performing a background check and making a suitability determination
shall not be construed as providing an employee clearance to secured areas.
At a minimum, the background check and suitability determination must include an evaluation of
the information resources identified below.
Background Check: Information Resources
Verification that the individual is not named on a national watched person database,
including the Specially Designated Nationals and Blocked Persons list published by the
U.S. Treasury Department.
Criminal History checks to be performed either by using a national database that contains
criminal histories and supplement this search by checks of NYS Office of Court
Administration (“NYSOCA”) and comparable searches of states where the person has
lived, worked, or attended school during the past 5 years; OR by obtaining the record of
convictions from NYSOCA directly and from their equivalents from other states where
the person might have lived, worked, or attended school during the last 5 years.
DMV driving records.
Social Security Number trace.
Verification of U.S. citizenship or legal resident status.
Residential history. This should be requested on the employment application to compare
against data from the DMV, or other records searches, for verification.
In making a suitability determination, the contractor shall consider, at a minimum, the following
factors and evaluate them against the work to be performed, the performance location, and the
degree of risk to the State.
Background Check: Indicators of Unsuitability
Loyalty or terrorism issues.
Patterns of conduct (e.g., alcohol/drug abuse, financial irresponsibility/major liabilities,
dishonesty, unemployability for negligence or misconduct, criminal conduct).
Dishonorable military discharge.
Felony and misdemeanor offenses.
Employment-related misconduct, including dishonesty, criminal, or violent behavior.
The Contractor shall evaluate any adverse information about an individual by considering the
following factors before making a suitability determination.
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Background Check: Factors Affecting Determination
The nature, extent, and seriousness of the conduct.
The circumstances surrounding the conduct.
The frequency and recency of the conduct.
The individual’s age and maturity at the time of the conduct.
The presence or absence of rehabilitation and other pertinent behavior changes.
The potential for pressure, coercion, exploitation, or duress.
The likelihood of continuation of the conduct.
How, and if, the conduct bears upon potential job responsibilities.
The employee’s employment history before and after the conduct.
Each suitability determination should be documented in a narrative. If negative items are
mitigated by subsequent passage of time or completion of any relevant programs that are
rehabilitative in nature, this rationale should be included in the narrative. A negative suitability
determination must be supported by a finding that the adverse information has a direct bearing
on the individual’s ability to perform services, under the terms of this contract, or that it is deemed
sufficiently serious to bar the employee from a State site.
Employee Removal
At any point, should the Contractor become aware that an employee working On-Site poses an
unacceptable risk to the State, the Contractor shall immediately remove that employee from the
site, notify the Executive Director of DMSC that such a removal has taken place, and replace
them with a qualified substitute immediately.
Notification.
Prior to commencement of On-Site contract performance, the Contractor shall notify the Executive
Director of DMSC that the background checks and suitability determinations required herein have
been completed for all individuals.
2.9 Warranties
Contractor warrants that the services acquired under this Contract will be provided in a
professional and workmanlike manner in accordance with industry standards.
All materials and workmanship provided under this contract shall be warranted for a minimum of
one year. Where Contractor, Product manufacturer or service provider generally offers additional
or more advantageous warranties, such additional or more advantageous warranty shall apply.
All warranties contained in this Contract shall survive the termination of this Contract.
2.10 Confidentiality
Contractor agrees to keep confidential and not to disclose to third parties any information provided
by the OGS or learned by the Contractor during the performance of the Contract unless Contractor
has received the prior written consent of the OGS to make such disclosure. This provision shall
survive the expiration and termination of this Contract. The Contractor warrants that all of its
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operations are compliant with all federal, state and local laws, rules and regulations pertain to the
privacy and/or security of personal and confidential information.
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3. Proposal Submission
3.1 RFP Questions and Clarifications
There will be an opportunity for submission of questions and/or requests for clarification.
Questions and/or clarifications must be submitted via email to the Designated Contact:
Aniksa Merced, Contract Management Specialist 2
NYS Office of General Services
Financial Administration / Agency Procurement Office
32nd Floor, Corning Tower Bldg., Empire State Plaza
Albany, New York 12242
Phone: 518-408-7249
Email: Aniksa.Merced@ogs.ny.gov
All questions must cite the particular page, section, and paragraph number, where applicable.
Please submit questions as early as possible following receipt of the RFP. The final deadline for
submission of any questions/clarifications regarding this RFP is listed in Section 1.3 – Key Events.
Questions received after the deadline may not be answered. OGS will post an addendum at
https://ogs.ny.gov/procurement/bid-opportunities with all questions and responses on or
about the date listed in Section 1.3 – Key Events. Any additional addenda will be posted to the
same location.
3.2 Proposal Format and Content
In order for the State to evaluate proposal fairly and completely, Proposers are strongly
encouraged to follow the format set forth herein and should provide all of the information
requested. All items requested in this submission section should be provided and addressed as
clearly as possible. Failure to conform to the stated requirements may necessitate rejection of the
proposal.
Proposers are encouraged to include all information that may be deemed pertinent to their
proposal. Proposers may be requested to provide clarification based on the State’s evaluation
procedure. Any clarification will be considered a formal part of the Proposer’s original proposal.
If further clarification is needed during the evaluation period, OGS will contact the Proposer.
Note: OGS reserves the right to request any additional information deemed necessary to ensure
that the Proposer is able to fulfill the requirements of the contract.
3.2.1 Technical Proposal
3.2.1.1 Cover Letter
The cover letter should confirm that the Proposer understands all the terms and conditions
contained in this RFP and will comply with all the provisions of this RFP. Further, should the
contract be awarded to your company, you would be prepared to begin services on the date
indicated in Section 1.3 – Key Events. The cover letter should also include the full contact
information of the Proposer’s representative that OGS shall contact regarding the proposal. A
Proposer representative authorized to make contractual obligations should sign the cover letter.
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3.2.1.2 Proof of Minimum Proposer Qualifications
Proposers must include specific details regarding scope of services, including names of the clients
the services were provided for, geographical location of services, description of services provided,
and length of service to prove their ability to meet the minimum qualifications set forth in Section
1.4. Failure to provide clear information to allow OGS to verify the minimum qualifications have
been met may result in rejection of your Proposal.
3.2.1.3 Experience
A. Description of the experience of the bidder's organization that would be considered relevant
to the successful accomplishment of the scope of work required herein and whether any of
that experience was as a prime or sub-contractor relationship. Provide the prime and
subcontractor roles.
B. Of the projects required under the minimum qualifications, choose two projects, and provide
detailed case studies of these projects facilitated by the Proposer. One of these case studies
must have included implementation of an A/V Broadcast Router. Each case study must
include at least the following components:
i. Photos and Videos
ii. Provide As Built documentation of installed equipment, including cabling, via CAD
drawings and spreadsheet tables, in print and/or digital formats. Any variances to
original timelines, with associated explanation and resolution.
C. Provide references relevant to any of the requested services, as outlined below. References
must include company name, contact person (name, title, phone number, email address and
mailing address) and include a general statement of the type of engagement performed for
this reference.
i. Submit three references for the prime Proposer.
ii. If utilizing a subcontractor(s) for any significant portion of the work, provide two
references for each subcontractor.
3.2.1.4 Plan of Operation/Staffing Plan/Work Plan
A. Operational Plan
i. Describe how you will approach planning, organization, implementation, and
management of a project in accordance with the requirements outlined in this RFP.
Such factors shall include, but not be limited to communication, approach to problem
solving, tracking, internal controls, and quality improvement.
ii. Indicate the level of effort anticipated to successfully complete the project, including:
the number of labor hours required to complete the design, installation, and training.
Differentiate between prime and subcontractor roles.
iii. Describe the steps to be taken during the testing phase to ensure the first live
broadcast will be flawless.
iv. Describe your approach to training production staff on the use of the equipment.
B. Staffing Plan
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i. Identify all staff (name and title/position), including a full-time dedicated staff project
manager, and other personnel to be used.
ii. Provide resumes for all proposed staff indicating the relevant experience of each.
iii. Indicate the role each staff will have in the project and the anticipated percentage of
time allocated for each in the proposed work effort.
iv. Indicate the role, if any, that proposed staff has had in previous projects with the
organization, particularly those presented in the case studies under Section 3.2.1.3.
B.
v. If applicable, list all subcontractors to be utilized, including firm name and address,
contact person, and a complete description of work to be subcontracted. Descriptive
information relative to the subcontractor's organization and capabilities must be
included. If the bidder intends to utilize subcontractors, but has yet to identify them,
then the proposal must include a description of the credentials that will be sought of
such subcontractor(s). If the bidder does not intend to utilize subcontractors, that too
should be indicated in the Technical Proposal.
C. Work Plan
i. Provide a detailed timeline for the project, indicating the approximate start and end
dates for different components of the project to be completed in accordance with
Section 2.4 Schedule of Services.
ii. Describe how the firm will best utilize the designated work schedule.
3.2.2 Cost Proposal
Proposer shall submit a completed Attachment 1 - Cost Proposal Form in a separately sealed
package within the proposal submission and must be clearly identified as the cost proposal. Each
item must be complete with no lines omitted.
Proposer shall not provide alternative pricing or deviate from the Attachment 1 - Cost Proposal
Form. Alternative pricing methodologies will not be considered and may result in the rejection of
the proposal.
3.2.3 Administrative Proposal
i. All required completed forms from RFP Appendix B.
ii. MWBE. This procurement includes MWBE participation goals of which all proposers
must comply. Refer to Appendix E of this Solicitation for specific details pertaining to
this procurement opportunity. The New York State Contract System includes an
MWBE Dir
- Contacts
- Name
- Aniksa Merced
- Role
- Designated Contact
- Email
- aniksa.merced@ogs.ny.gov
- Phone
- 518-408-7249
- Title
- Contract Management Specialist 2
- Name
- Andrea Garavelli
- Role
- Designated Contact
- Email
- andrea.garavelli@ogs.ny.gov
- Phone
- 518-474-9139
- Title
- Contract Management Specialist 3
- Bid Number
- 3094
- Categorized By
- llm-nc
- Detail Fetched
- Yes
- Bid Opening Date
- Aug 12, 2026
NYS Office of General ServicesIssuing agency·Albany, NY·via the NYS Office of General Services Procurement Services