- Scope
- 1. Contractor shall provide the purchase and delivery of bulk fuels to underground and above ground storage tanks. All deliveries will be on an as needed basis. Metro's fuel tanks capacities are from "Tank-Wagon" loads up to "Truck-Trailer" loads for Regular 87 non-ethanol unleaded, E10 (up to 10%) regular unleaded, and non-bio clear ultra-low sulfur diesel (ULSD) where specified. 2. Requirements: Contractor must adhere to all requirements over the life of the agreement, if awarded and acknowledge such in the evaluation criteria response to this solicitation. •The contractor shall employ qualified personnel/drivers that understand and exercise applicable safety standards. •The contractor shall be capable of delivering and pumping fuel into both underground and above ground storage tanks. • Metro's expectations are to receive quality products, and on-time deliveries with bulk pricing discount. •The contractor shall provide all equipment and personnel necessary to complete delivery of the fuel. 7
- Doc Url
- /marketplace/api/blob?p=nashville%2F300001528625264%2FGG000109_3_SUPPLIER.pdf&fn=GG000109_3_SUPPLIER.pdf
- Address
- PO Box 196301 Nashville, TN 37219 Davidson United States
- Pdf Text
- RFQ GG000109,3
Proprietary and Confidential 10/9/2026 5:15 PM
RFQ GG000109,3
Title Bulk Fuel
Preview Date Open Date 10/9/2026 5:15 PM
Close Date 10/20/2026 2:00 PM Award Date
Time Zone Central Standard Time
1
RFQ GG000109,3
Proprietary and Confidential 10/9/2026 5:15 PM
Submit your response to the following contact.
Company Metropolitan Government of Nashville and Davidson County
Buyer Joseph McGregor Andrews
Location PO Box 196301
Nashville, TN 37219
Davidson
United States
Phone
Fax
E-mail Joseph.Andrews@nashville.gov
When submitting your response, include the following information.
Your Company Name
Company Site (Optional)
Address
Contact Details
Response Valid Until
(Optional)
This document has important legal consequences. The information contained in this document is proprietary of
Metropolitan Government of Nashville and Davidson County. It shall not be used, reproduced, or disclosed to others
without the express and written consent of Metropolitan Government of Nashville and Davidson County.
2
RFQ GG000109,3
Proprietary and Confidential 10/9/2026 5:15 PM
Table of Contents1 Overview.......................................................................................................................................................................41.1 General Information..............................................................................................................................................41.2 Schedule................................................................................................................................................................41.3 Negotiation Controls.............................................................................................................................................41.4 Terms....................................................................................................................................................................42 Requirements................................................................................................................................................................52.1 Section 1. RFP Solicitation (Selection) Method...................................................................................................52.2 Section 2. Waiver Process.....................................................................................................................................62.3 Section 3. Commodity Codes...............................................................................................................................62.4 Section 4. Timeline...............................................................................................................................................62.5 Section 5. Solicitation Objective...........................................................................................................................72.6 Section 6. Scope Summary...................................................................................................................................72.7 Section 7. Scope Details.......................................................................................................................................72.8 Section 8. Equal Business Opportunity (EBO) Program Requirements.............................................................112.9 Section 9. Insurance Requirements.....................................................................................................................112.10 Section 10. Standard Solicitation Requirements...............................................................................................132.11 Section 11. Solicitation Acceptance.................................................................................................................202.12 Section 12. Contract Acceptance......................................................................................................................202.13 Section 13. Evaluation Criteria.........................................................................................................................212.14 Section 14. Affidavits.......................................................................................................................................21
3
RFQ GG000109,3
Proprietary and Confidential 10/9/2026 5:15 PM
1 Overview
1.1 General Information
Title Bulk Fuel
Amendment Date 10/9/2026 5:15 PM
Amendment Description Amendment 3 shall post the Online Q&A and attachments (Section 10.2). Changes
were made to section 7.3.
Buyer Joseph McGregor Andrews Outcome Contract Purchase
Agreement
E-Mail Joseph.
Andrews@nashville.gov
1.2 Schedule
Preview Date Open Date 10/9/2026 5:15 PM
Close Date 10/20/2026 2:00 PM Award Date
Time Zone Central Standard Time
1.3 Negotiation Controls
Response Visibility Sealed
1.4 Terms
Agreement Start Date Agreement End Date
Agreement Amount
(USD)
Payment Terms Net 30 Freight Terms SUPPLIER PREPAID
Shipping Method FOB DELIVERY
Negotiation Currency USD (US Dollar)
Price Precision 0
4
RFQ GG000109,3
Proprietary and Confidential 10/9/2026 5:15 PM
2 Requirements
*Response is required
Make sure to review the entire solicitation to gain an understanding of all the requirements and expectations
prior to creating and submitting a response.
2.1 Section 1. RFP Solicitation (Selection) Method
1.
Request for Proposal
Pursuant to Metropolitan Code of Laws (M.C.L.) Section 4.12.040, this solicitation document serves as the
written determination of the Purchasing Agent, that the use of competitive sealed bidding is neither
practicable nor advantageous to Metro. Therefore, this solicitation will facilitate the entering into of contract
(s) by the competitive sealed proposals process. The proposal process, flexibility and limitations are
governed by the Code and related Procurement Regulations.
The proposal selection method permits discussions with offerors who submit proposals determined to be
reasonably susceptible of being selected for award. Modifications in proposal content, comparative
judgmental evaluations of the proposals, corrections, and scope adjustments, may occur at the request of
the Purchasing Agent or their designee.
There may be one or more amendments to this solicitation. Solicitation amendments are included as
updates to the original solicitation. It is the offeror's responsibility to remain informed on all solicitation
amendments and submit the solicitation response incorporating all amendments.
Offers to Metro online solicitations are required to be submitted within the iSupplier online environment
unless otherwise stated. Hard copy offers will not be considered except as required by law.
Any response to this solicitation is a formal waiver of any claims of confidentiality regardless of what may be
stated, printed, or implied in the submission and/or attachments submitted. All information is made a Public
Record after an award is made.
5
RFQ GG000109,3
Proprietary and Confidential 10/9/2026 5:15 PM
The only official position of Metro is found within this solicitation document including answers provided in
response to questions raised. The online discussion tool within iSupplier is the appropriate tool for all
questions or communications concerning this solicitation.
Metro reserves the right to issue additional rounds as it deems necessary for the purposes of evaluation.
Additional rounds may include, but not be limited to, Offeror interviews.
Metro reserves the right to make multiple awards for a contract if it is deemed in the best interest of Metro.
2.2 Section 2. Waiver Process
1. Pursuant to Metropolitan Code of Laws (M.C.L.) Section 4.48.115 (Conflicts with Previous Metro Projects),
Non-Metro employees who provide services to the metropolitan government regarding the feasibility, cost,
design, implementation, or legislative adoption of a particular matter are prohibited from subsequent
participation in the procurement process or resultant contract(s) related to that particular matter.
Any offeror who may meet the standard of MCL 4.48.115 must disclose this potential conflict to the buyer
prior to the solicitation's deadline for questions. This disclosure must include reference to the offeror's prior
work on the particular matter, including the specific project and prospective offerors' participation, and the
timeframe services were rendered. If the offeror is requesting a waiver from MCL 4.48.115 this must be
explicitly stated in the disclosure.
Requests for a waiver will be reviewed by the Procurement Standards Board with final decisions published
in the news items section of purchasing.nashville.gov
2.3 Section 3. Commodity Codes
1. This solicitation is being published under the following UNSPSC (United Nations Standard Products and Services
Code) Commodity Codes: 15100000(Fuels)
2.4 Section 4. Timeline
1.
The following is the general, unofficial anticipated timeline for this solicitation. These dates represent a good
faith effort, accurate at the time of publication. They are non-binding and subject to change. They are for
informational purposes only and subsidiary to official dates/times contained elsewhere in the solicitation:
6
RFQ GG000109,3
Proprietary and Confidential 10/9/2026 5:15 PM
• 9/23/2026 - Solicitation Opens
• 9/29/2026 - Pre-Offer Meeting: 9/29/2026
• 9/29/2026 - Amendment #1 Published with Pre-Offer PowerPoint and Attendee List
• 10/1/2026 - Deadline to Submit Questions in iSupplier by 4:00 PM CT
• 10/08/2026 - Amendment #2 Published with Response to Online Discussion Questions
• 10/20/2026 - Solicitation Closes at 2:00 PM CT
• 10/23/2026 - Intent to Award Issued
• 11/02/2026 - Protest Period Ends & Deadline for Awarded Supplier to Provide Outstanding
Documents
• 11/06/2026 - Contract Sent to Awarded Supplier for Review
• 11/13/2026 - Contract Routes for Signature
• 12/01/2026 - Sourcing Process Complete
2.5 Section 5. Solicitation Objective
1. The objective of this solicitation is to enter into an indefinite delivery/indefinite quantity (IDIQ) contract. Metro
does not guarantee minimum or maximum purchase amounts for the requested goods and/or services.
Purchases shall be made on an as-needed basis by Metro via Purchase Order. No purchase is guaranteed,
and no work shall be performed until receipt of Metro-issued Purchase Order.
2.6 Section 6. Scope Summary
1. The Metropolitan Government of Nashville and Davidson County (Metro) is soliciting
proposals for the purchase and delivery of bulk fuels.
2.7 Section 7. Scope Details
1. Contractor shall provide the purchase and delivery of bulk fuels to underground and above ground storage
tanks. All deliveries will be on an as needed basis. Metro's fuel tanks capacities are from "Tank-Wagon"
loads up to "Truck-Trailer" loads for Regular 87 non-ethanol unleaded, E10 (up to 10%) regular unleaded,
and non-bio clear ultra-low sulfur diesel (ULSD) where specified.
2. Requirements:
Contractor must adhere to all requirements over the life of the agreement, if awarded and acknowledge such in the
evaluation criteria response to this solicitation.
•The contractor shall employ qualified personnel/drivers that understand and exercise applicable safety standards.
•The contractor shall be capable of delivering and pumping fuel into both underground and above ground storage
tanks.
• Metro's expectations are to receive quality products, and on-time deliveries with bulk pricing discount.
•The contractor shall provide all equipment and personnel necessary to complete delivery of the fuel.
7
RFQ GG000109,3
Proprietary and Confidential 10/9/2026 5:15 PM
•The contractor shall be responsible for mitigation of all spills at time of delivery.
Fuel Specification Requirements:
Below are the specifications for the bulk delivery of fuel to Metro.
•All unleaded gasoline shall conform to the American Society for Testing and Materials (ASTM) Standard
Specification #D4814-01a for the State of Tennessee and any ASTM revision thereafter, subject to rules and
regulations and Clean Air Act waivers of the U.S. Environmental Protection Agency (EPA), and Tennessee State
statutes.
•All regular grade unleaded gasoline fuel shall have a minimum octane (RON plus MON/2) of 87. Metro reserves the
right to test fuels for compliance.
•All diesel fuel shall conform to ASTM D975 standard specifications for No. 2 Ultra Low Sulfur Diesel (ULSD) fuel
for the State of Tennessee and any ASTM revision thereafter. Metro reserves the right to test fuels for compliance.
•All gasoline and diesel fuel shall have a minimum shelf life of one (1) year.
•All gasoline and diesel fuel shall be guaranteed against any damage to equipment resulting from the proper use of the
product.
•All oxygenated or blended fuels shall conform to the ASTM D4814 standard specifications for the State of Tennessee
and meet any E.P.A. waivers for oxygenated or blended fuels.
Should there be any question as to the quality of products furnished under this contract, Metro may request
independent testing. Should it be determined that any products purchased do not meet specification terms or conditions,
such product must be picked up immediately by seller/contractor (as directed by Metro) and full credit given. In
addition, the contractor will be liable for any fees or charges incurred for testing, if the product fails.
3. Daily Bid/Award Process:
The contractor must submit daily fuel bids; including any short load up charges. Orders will be confirmed to
the lowest price offeror for delivery according to terms provided below. The contractor must provide order
confirmation within one hour of receiving the order.
Fuel is to be delivered within 24 hours of the order confirmation unless later delivery is pre-approved by
Metro. Any such request may be denied and the associated order cancelled. Later delivery approval shall
not change the application of the quoted price for the associated order unless approved by Metro.
Manifest and invoice price must be the same as the daily bid/order confirmation from date ordered.
The daily bid shall provide the total cost per gallon of fuel, inclusive of any non-exempt fee or delivery
charge. All costs shall be included in the daily bid price. Orders will be placed with the lowest price
bidder/contractor (short or full load requirement).
If the bidder fails to confirm the order within the given timeframe, is unable to deliver within the required
timeframe, or delay may affect the operation of any public safety equipment, Metro shall reserve the right to
go to the next lowest price bidder that can provide the needed product to meet the identified need.
Metro will provide the successful bidder/contractor with a purchase order. This purchase order number is to
be placed on the contractor's invoice for presentation to Metro for payment.
8
RFQ GG000109,3
Proprietary and Confidential 10/9/2026 5:15 PM
4. Metro OFM's Fuel Coordinator or his/her designee shall contact the contractor(s) with the quantities, site
locations, the type of petroleum product (unleaded or diesel) required for delivery, and a contact name and
phone number at the delivery location. All coordination efforts and any necessary authorization or
notification shall be provided by Metro's OFM Fuel Coordinator or his/her designee.
*A Metro employee is required to be on site when fuel is delivered. The on-site Metro employee must be
notified by phone at least 1-hour prior to delivery. *
Site Locations for Metro's General Government Fuel Storage Tanks
(The fuel storage tank locations listed below are current, but subject to change at Metro's discretion)
OFM Sites:
•East Center (NDOT) - 941 Dr. Richard G. Adams Drive (tank capacity: gas 12,000 gallons; diesel 15,000 gallons)
•South Fifth (NDOT) - 740 South Fifth Street (tank capacity: gas 15,000 gallons; diesel 15,000 gallons)
•South Police Precinct - 5115 Harding Place (tank capacity: gas 15,000 gallons; diesel 15,000 gallons)
•Hermitage Police Precinct - 3701 James Kay Lane (tank capacity: gas 15,000 gallons *two gas tanks)
•Murfreesboro Road (Old K-Mart Site) - 2419 Murfreesboro Road (tank capacity: gas 10,000 gallons; gas 20,000
gallons)
Metro Parks Sites:
Note: Only non-bio clear ultra-low sulfur diesel (ULSD) and Reg 87 non-ethanol gasoline are used for the below listed
Metro Parks locations.
•Two Rivers Maintenance - 2250 Two Rivers Ln (tank capacity: gas 3,000 gallons; diesel 1,000 gallons)
•Warner Grounds Maintenance - 2500 Old Hickory Blvd (tank capacity: gas 1,000 gallons; diesel 2,000 gallons)
•Harpeth Hills Golf Maintenance - 2424 Old Hickory Blvd (tank capacity: gas 500 gallons; diesel 500 gallons)
•Percy Warner Golf Maintenance - 1221 Forrest Park Drive (tank capacity: gas 1,000 gallons; diesel 500)
•Shelby Golf Maintenance - 2021 Fatherland Street (tank capacity: gas 500 gallons; diesel 500 gallons)
•Ted Rhodes Golf Maintenance - 723 Freeland Station Road (tank capacity: gas 500 gallons; diesel 500 gallons)
•McCabe Golf Maintenance - 101 46th Avenue North (tank capacity: gas 500 gallons; diesel 500 gallons)
•Cedar Hill Maintenance - 860 West Old Hickory Blvd (tank capacity: gas 500 gallons; diesel 500 gallons)
Metro Water Services Sites:
•Omohundro Water Treatment Plant - 1450 Lebanon Pike Nashville, TN 37210 (tank capacity: diesel 75,000 gallons) 3
– 25,000 gallon above ground tanks.
*Note: Only use non-bio (diesel clear ultra low sulfur) for this location.
•KR Harrington Water Treatment Plant - 3181 Heartland Drive Nashville, TN 37214 (tank capacity: diesel 40,000
gallons) 2 – 20,000 gallon above ground tanks.
9
RFQ GG000109,3
Proprietary and Confidential 10/9/2026 5:15 PM
*Note: Only use non-bio (diesel clear ultra-low sulfur) for this location.
Delivery Ticket
The delivery ticket and one copy of the bill of lading shall be provided to the on-site Metro employee at the
time of delivery. The delivery ticket shall provide:
•Contractor's name
•Contractor's address
•Type of fuel delivered
•Grade of fuel delivered
•Quantity of fuel delivered
•Location the fuel was delivered to
•Dip stick reading prior to unloading and following unloading shall be provided at the time of each delivery.
In-House Deliveries
Metro reserves the right to utilize Metro fuel truck(s) for deliveries to the above ground storage tanks on an
as needed basis.
Signs/Labels
Metro storage fuel tanks are clearly marked appropriately by displaying "UNLEADED" and "DIESEL"
signs/labels or by use of white drop tube covers for regular unleaded fuel storage and yellow drop tube
covers for diesel fuel storage.
Stick Tanks
The contractor shall "stick" the tanks prior to and after delivery and record the inches on the delivery receipt.
This is an opportunity for the delivery driver to verify both the fuel type and quantity in the tank to be filled.
Clean Up
The contractor shall be responsible for the cleanup of all spillage during the delivery and/or pumping
process and shall take immediate action to properly contain and cleanup the spillage in accordance with
applicable laws regulations, etc. The contractor shall also advise Metro's Fuel Coordinator.
Mixed Fuel
The contractor shall be responsible for the complete cost and any damages resulting in the removal of
"mixed fuel" when such "mixed fuel" is the result caused by any action(s) of the contractor personnel or
equipment.
Annual Testing
The contractor may be required to top off tanks, during federal testing. Metro shall not incur any up-charge
cost for ordering a partial or split load of fuel to meet required levels for the Annual Underground Storage
10
RFQ GG000109,3
Proprietary and Confidential 10/9/2026 5:15 PM
Tank (UST) Testing. Metro shall do their best to comply with the levels prior to testing to avoid
inconvenience to the contractor.
Stand-by Charges
The contractor shall not be allowed to charge Metro a stand-by charge if the fuel site technician is delayed in
arriving at the prescribed fuel site for the Metro required delivery acceptance. M
METRO_GGIssuing agency·Tennessee·via a public procurement portal