- Org
- StateOfMontana
- Type
- RFP
- Title
- DMA DES Multi-Hazard Plan
- Number
- DMA-RFP-2027-0140R
- Source
- MT_EMACS
- Status
- Open
- Event Id
- 1415866
- Open Str
- 8/7/2026, 5:00 PM MDT
- Pdf Text
- 07 August 2026
DMA DES Multi-Hazard Plan
The State of Montana is seeking a contractor to provide Multi-Hazard Mitigation Plan Including FEMA Enhanced
Plan Alignment and Integrated GIS Story Map & Interactive Digital Plan.
07 August 2026
Open 8/7/2026, 5:00 PM MDT Type Request for Proposal
Close 9/18/2026, 2:00 PM MDT Number DMA-RFP-2027-0140R
Currency US Dollar
Sealed Until 9/18/2026, 2:00 PM MDT
Payment
Terms 0% 0, Net 30
07 August 2026
Contacts
Rhonda Peters
Rhonda.Peters@mt.gov
Phone +1 406-444-3320
07 August 2026
Commodity Codes
Commodity Code Description
0902 Computing Equipment & Software - GIS/GPS Equipment
1005 Computing Services - Disaster Recovery & Business Continuity Services
1007 Computing Services - GIS Services
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The State of Montana, State Procurement Services Division (SPSD), on behalf of the Department of
Military Affairs is issuing this Request for Proposal (RFP) to provide a DES Multi-Hazard Plan.
A more complete description of the services are provided in the Questions Section. Responses
submitted to this RFP must comply with the instructions and procedures.
For assistance with eMACS functionality, such as Vendor registration, How to respond to a bid (IFB)
or Proposal (RFP), How to videos, see the eMACS Vendor Handbook. Additional resources can be
found at: https://spb.mt.gov/eMACS-Resources
For additional eMACS help not found within the Handbook or website, contact the eMACS Help Desk
at 406-444-2575.
Be sure to review and submit your response upon completion.
Description
Required to View Event
Prerequisites Required to Enter Bid
07 August 2026
1. Review and accept the Single Point of Contact information.
2. Review and accept the conflict-of-interest notice.
3. Review and accept the Optional Pre-Proposal Conference. This call is non-binding to the State.
4. Review and accept the Q & A Board information.
5. Review and accept the Draft Contract as provided.
6. Review and accept Exhibit A- State Terms and Conditions as provided.
7. Review and accept Exhibit C- Information Technology Terms and Conditions as provided.
8. Review and accept the RFP Evaluation Process information.
9. Review and accept the Vendor Registration information.
10. Review and accept the Montana Time Zone information.
11. Review and accept the Registration with the Secretary of State information.
12. Review and accept the Debarment information.
13. Review and accept the RFP General Information.
14. Review and accept the Submitting a Proposal information.
15. Please review and accept the eMACS Handbook - Responding to Events. Additional resources are
available at https://spb.mt.gov/eMACS-Resource
16. Offerors must read and accept the Department of Administration's Powers and Duties, and IT Policies and
Standards.
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Buyer Attachments
There are no Buyer Attachments added to this event.
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Questions Required Questions
Group 1: Mandatory Requirements
Instructions: To be eligible for consideration, an offeror must meet all mandatory requirements. The State will
determine whether an offeror's proposal complies with the requirements. Offerors receiving a Fail
in any of the mandatory requirements will be removed from further consideration.
1.1 Offeror must complete and upload the attached Business Information document.
Group 2: Scope of Services
Instructions:
2.1 Offerors must address each component of the scope of services and upload their answers to this
question.
Group 3: Contract Exceptions
Instructions:
An offeror may submit proposed contract exceptions to the draft contract issued with the RFP.
Offerors must use the Contract Exception template attached to this question. Offerors must detail
why the exception is being sought and what specific effect it will have on the offeror's ability to
respond to the RFP.
3.1
An offeror’s proposed contract exceptions will be made available to the evaluation committee. The
contract exceptions requested will not be scored separately, but the evaluation committee may
consider an offeror’s proposed contract exceptions when assigning points for scored criteria. A
proposal may be deemed nonresponsive if the offeror’s proposed contract exceptions:
demonstrate the proposal does not satisfy RFP requirements; would violate law or materially alter
the material provisions of the contract or RFP terms; or would alter or replace all or substantially
all of the contract.
3.2 The RFP is intended to result in the award of a contract to only one offeror, offerors requesting
additions or exceptions to the contract terms shall submit them with their proposals. Exceptions
submitted after deadline will not be considered.
Group 4: Confidential Information
Instructions:
The State of Montana is required by both the Montana Constitution and its laws to permit the
public
to examine documents that are kept or maintained by the public agencies, other than those
legitimately meeting the provisions of Montana Constitution, Mont. Code Ann. §§2-6-1001, et seq,
Montana Procurement Act §§18-4-401, et seq., and Montana’s Uniform Trade Secrets Act, Mont.
Code Ann. §§ 30-14-401, et seq
4.1
Does your proposal contain confidential information? If you select Yes, another
question will be generated, requiring an upload of your Trade Secret Affidavit. Offerors
MUST also upload a copy of the response with all areas claimed as confidential or
proprietary redacted under Supplier Attachments. Important note: your redacted copy
will be provided to the committee for scoring. The committee will not score your
unredacted copy.
4.2 Offerors must upload a completed Trade Secret Affidavit.
Group 5: Verification of Nondiscrimination Against Firearms Entities/Trade Associations
Instructions:
Instructions: Offeror’s certification is made in compliance with and in reference to 30-20-301, MCA
and the terms defined therein. If Offeror determines the provisions of 30-20-301, MCA do not
apply to Offeror or the contract to be awarded under this RFP, Offeror shall submit a statement
setting forth in detail the basis for such determination.
5.1
Offeror does not have a practice, policy, guidance, or directive that discriminates
against a firearm entity or firearm trade association during the term of any contract it is
awarded under this solicitation; and b. Offeror will not discriminate against a firearm
entity or firearm trade association during the term of any contract it is awarded as a
result of this solicitation
5.2 The Contractor determines the provisions of 30-20-301, MCA do not apply to the
contract, the Contractor shall submit a statement setting forth in detail the basis for
such determination.
5.3 Please confirm whether you are a governmental entity, are not a “company” that exists
to make a profit, or are a company with fewer than 10 full-time employees.
Group 6: Artificial Intelligence Disclosure
Instructions:
6.1 Was artificial intelligence technology used in the development or completion of any
portion of this proposal?
6.2 I certify that all AI-generated content has been reviewed and validated by a named human
subject-matter expert who claims responsibility for accuracy.
Group 7: Offeror Qualifications
Instructions:
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7.1 Offerors must upload 3 references. This section allows for only file upload so 3
references but be uploaded as one document.
Group 8: Cost Proposal
Instructions:
8.1 Offerors must complete the cost proposal document and upload their answers to this
question.
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Product Line Items Product Line Items
There are no Items added to this event.
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Service Line Items Service Line Items
1.
# Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Service Delivery
S1 Lump Sum Total 1 LS - Lump Sum
Offerors must enter their total lump sum using their cost
proposal document. These two numbers must match.
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- Close Str
- 9/18/2026, 2:00 PM MDT
- Contact Name
- Rhonda Peters
- Description
- The State of Montana is seeking a contractor to provide Multi-Hazard Mitigation Plan Including FEMA Enhanced Plan Alignment and Integrated GIS Story Map & Interactive Digital Plan.
- Contact Email
- rhonda.peters@mt.gov
- Sci Docs Fetched
- Yes
State of MontanaIssuing agency·Montana·via the Montana eMACS SciQuest procurement portal