REQUEST FOR QUALIFICATIONS
Sealed RFQ’s will be received for:
Architecture/engineering services for design of new fire station facilities for the City of Breckenridge, Texas.
RFQ’s will be received until 10:00 a.m. on October 26th, 2026
INTRODUCTION
The City of Breckenridge, Texas invites the submittal of responses to this RFQ from qualified professional design firms interested in providing design services in connection with the planning and design for construction of a new fire station.
City of Breckenridge will receive responses to this RFQ by 10:00 a.m. on October 26th, 2026.
Hard copies shall be delivered to:
City of Breckenridge
Attn: Cynthia Northrop, City Manager 105 N. Rose, Breckenridge, TX 76424 Questions regarding the RFQ shall be directed at:
Cynthia Northrop, City Manager cnorthrop@breckenridgetx.gov Receipt of responses does not bind City of Breckenridge to any contract for said services, nor does it guarantee that a contract for the project will be awarded.
City of Breckenridge will give prime consideration to the respondents with significant, current experience in the development, design, and construction of fire stations. The City reserves the right to negotiate with one or more parties and is not obliged to enter into any contract with any respondent on any terms or conditions. City of Breckenridge reserves the right to select an architectural design firm based solely on the evaluation of the responses to this RFQ. Alternatively, the City may elect to hold interviews with the highest-ranking respondents at its sole discretion.
OBJECTIVE
The City of Breckenridge Fire Department serves the entirety of Stephens County Texas. Over 920 square miles and 9,000+ citizens served out of one fire station. The proposed facility will house all department apparatus and living quarters for full-time fire fighters. Currently, the department consists of eight (8) fire apparatus and nine (9) full-time fire fighters, in twenty-four (24) hour shifts of three (3). Gear decontamination, cleaning and storage areas will also be included, along with workout and training/meeting areas. The selected firm will work with city representatives to plan and design a modest structure that will serve to meet the department’s needs with fiscal responsibility and real world, cost saving ideas incorporating principles of value engineering.
SCOPE OF WORK
It is anticipated that the following services, at a minimum, but not limited to, will be required:
**DESIGN SERVICES **
The following is a general outline of services which may be required. The city reserves the right to include additional project elements as may be required.
PRELIMINARY PROJECT TIMELINE
This is an anticipated timeline and subject to modification.
Site Planning January 2027 Design Phase February 2027 Design development March 2027 Construction documents April 2027 Bid phase May 2027 Construction June 2027 – May 2028
GENERAL SUBMISSION REQUIREMENTS
It is the intention of the City of Breckenridge to retain an architecture firm with demonstrated abilities to meet timeline, budgets, and client expectations, with a focus on budget constraints. The City is especially interested in firms with experience with relevant facilities.
CRITERIA FOR EVALUATION
Past Performance, reputation, and company 20 points Experience and technical competence – design 20 points.
Capability to perform 20 points.
Capacity to perform 20 points.
Value History 20 points The Statement of Qualifications should not exceed twenty (20) single-sided pages, excluding cover sheet, tabs, and cover letter. Provide four (4) printed and bound copies of the submittal. Additionally, one (1) electronic (PDF) copy shall be submitted.
**Proposals must be properly signed with the signature of an authorized agent of the firm and delivered before the deadline of 10:00 a.m. on October 26th, 2026, to the address below. **An electric copy should also be delivered to cnorthrop@breckenridgetx.gov
City of Breckenridge
Attn: Cynthia Northrop, City Manager
105 N. Rose
Breckenridge, TX 76424
PUBLIC INFORMATION NOTIFICATION
The City of Breckenridge considers all material, information, communications, and correspondence in any form from the respondents of this RFQ to be non-proprietary and non-confidential and therefore subject to public disclosure under the Texas Public Information Act before and after award of the contract.
Bid opening: October 26, 2026 at 10:00 AM (Chicago)
The selected firm will perform initial surveys and soil investigations as needed for design, prepare preliminary and final design plans and specifications, produce computer-generated renderings, conduct design development, and provide bid-phase assistance if needed. The firm will also conduct a pre-design review, develop a conceptual site plan, prepare schematic design drawings, design development drawings, construction drawings, and bid documents, make presentations to the City, develop alternatives to keep the project within budget, provide value engineering recommendations, respond to and incorporate comments from the City's representative, coordinate changes and owner-supplied equipment, produce all documents required for the bid packet, and respond to requests for information from bidding contractors.
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Most Texas work asks for the two below, and the solicitation documents are where it’s stated. One prequalification covers both — on this bid and the next.
A surety’s written statement that it expects to bond you up to a stated amount, subject to final underwriting. It’s what a GC or agency asks to see before they take your bid seriously.
Source: CivCast (project 6abe6903337d5fc5166f22ce), retrieved via CivCast, the bid board Texas civil engineers advertise on. View the official posting, and always confirm requirements and deadlines with the issuing agency.
